2026 June Member Show Inventory Sheet

Details:

• You will be assigned a 3-foot section of table.
  
  
• We are providing black table coverings.
  
  
• You may decorate your table any way you wish; however, all items you are selling must fit on the table.
  
  
• We will not allow racks or shelves to be set up behind the tables.
  (tabletop card racks are OK)
  
  
• You may bring your own folding bin to sell prints or unframed originals.
  
  
• If you have a floor-standing card rack, you may also bring that as well.
  
  
• You may not set up any structure such as shelving or grids to sell your gift shop items. 

Questions? Email us at shows@LongmontArtistsGuild.org

Please follow these instructions carefully.

Gift shop set up will be allowed ONLY during art drop-off day.

Wednesday, June 10th, from 1 to 5 pm.

Each and every item you are selling in the gift shop must have:

• Sticker or tag with the item number on it (ABC1)
• Sticker or tag with the price on it.

We are not responsible for charging an incorrect price if there is no sticker or tag.

If you do not add in inventory sticker, we cannot guarentee that we can track your item and pay you correctly!

VERY IMPORTANT! 

You cannot sell individual items that have a unique price such as "5 for $10" or any other type of discount. 

We will not accept handwritten inventory sheets for your gift shop items.

If we do not receive your inventory sheet by the deadline, you cannot participate in the gift shop.

WE WILL NOT ACCEPT INVENTORY SHEETS AT ARTWORK DROP OFF.

NO CHANGES will be accepted after the inventory deadline, Sunday, June 8th.

Artist’s Code:
Use 3 initials of your name plus the inventory number.
Example: For Abe B. Cage the codes are ABC1, ABC2, ABC3, etc.

If you don't have a middle name, use the initial of your first name, and the first two initials of your last name: Abe Cage = ACA123

Here are some tips:

• Greeting Cards: If all of your cards are the same price, you may group them using ONE number (ABC1). We will need a full quantity count of the cards you are bringing.
  
  
• Items with the same price, such as prints, jewlery or any other multipes, can be grouped using ONE number (ABC1)
  
  
• Items that have unique prices will each have to have their own number. (ABC1, ABC2, etc.)
  
  
• Batching: You may also list your items in batches. If you have a variety of colors or subjects, you can listthem like the example below (it's not necessary, but you may do it).
  
  
• REMINDER: 

  You cannot sell individual items that have a unique price such as "5 for $10" or any other type of discount. 

How to Use This Inventory Form 

Please complete the following fields for each unique item or item group you are bringing to the Gift Shop:

 
Item Code (e.g., ABC123):

Using your First, Middle and Last initials, create a code:

Abe B. Cage will be ABC001

If you do not have a middle name, use the first initial of your first name and the first two initials of your last name. Abe Cage - ACA001

 
Item Description:

Briefly describe the item, such as:

Greeting Card
Scarf
Art Print
Necklace
Magnet Set

Be specific and consistent with similar items.

 
Price (each):

Enter the individual sale price in dollars and cents (e.g., $5.00).

 
Quantity:

Enter the total number of units you are bringing for this item (e.g., 10 cards, 5 scarves, etc.).

 

HIT "SAVE" after each item and a new line will appear for your next item. 

 

💡 TIP: If you’re bringing multiple identical items with the same price, you may group them under one item code.

Just be sure to give us an accurate total quantity — it’s okay to round up slightly, but don’t underestimate as this will create a problem with the sale. 

Need help? Contact the Gift Shop Coordinator at treasurer@LongmontArtistsGuild.org.

If you are using your phone to enter the items for the inventory, be sure to turn you phone sideways (landscape) so you can see all the entry fields. 

We recommend using a tablet or computer, but it's up to you. :)

Also note, you cannot save and come back to this form later. Please make sure you have all of your inventory items ready to enter at one time.