Kitsap Wedding Expo – Vows & Vibes
Vendor Guide & Participation Requirements (2027)
Thank you for your interest in participating in the Kitsap Wedding Expo – Vows & Vibes, produced by Sunny Jack Events. This guide outlines important vendor expectations, policies, and operational requirements for the event.
Please read this information carefully before submitting your vendor application.
Event Schedule
Event Date: Saturday, February 6, 2027
Expo Hours: 2:00 PM – 7:00 PM
Vendor Load-In & Setup
Vendor load-in takes place on the scheduled move-in times prior to the event.
All vendors must check in at the Vendor Check-In Table located at the front of the Pavilion upon arrival.
At check-in you will:
• Confirm your booth assignment
• Be directed to your booth location
• Be shown the closest door for load-in access
All booths must be fully set up and event-ready prior to fire inspection. Vendors who are not fully set up by the required time may not be allowed to participate.
Vendors are responsible for bringing their own carts or equipment for moving materials into the venue.
Load-Out:
Load-out begins immediately after the show closes at 7:00 PM. All vendors must remove all booth materials and merchandise the same evening. No items may remain overnight.
Vendor Parking
Vendor parking is available along the sides of the buildings at the fairgrounds.
After unloading, please move your vehicle to vendor parking areas to keep loading zones clear.
Vendor Credentials
Vendor credentials are not required for this event.
Booth Staffing
Each booth must be staffed by at least one representative at all times during event hours.
Vendors may not leave booths unattended while the show is open.
Booth Assignment
Booth spaces are assigned by Sunny Jack Events.
- While we attempt to group similar vendors appropriately and avoid placing direct competitors next to each other, specific booth locations are not guaranteed.
- Sunny Jack Events reserves the right to assign or reassign booth space at any time if necessary for the success of the show.
- We attempt to limit the number of vendors within each category; however exclusivity by category is not guaranteed.
Booth Specifications
Pipe and drape for vendor booths will be:
• 8’ back wall
• 3’ side walls
• Black pipe and drape
Each booth includes:
• (3) 110-volt electrical outlets
Wireless internet is not available at the venue.
Tables, chairs, and linens must be provided by the exhibitor, unless rental items are selected within the booth package section of the application.
Booth Appearance & Cleanliness
Vendors must maintain a clean and professional booth space.
A $150 cleaning or damage fee will be charged to any booth that leaves behind garbage or causes damage to the venue.
Damages include the use of unapproved tape on the floor.
Approved tape includes:
• Painter’s tape
• Gaff tape
Please leave the booth space as clean as it was received.
Sound & Music
Sound equipment is permitted; however, volume levels must not disrupt neighboring vendors or prevent normal conversation within surrounding booths.
Show management may request volume adjustments if necessary.
Lighting
Lighting is encouraged.
The venue lighting will be dimmed during the show, so vendors are welcome to bring additional lighting to enhance their displays.
Decor Restrictions
The following decor restrictions apply:
• No tent covers or canopy tops on booth frames
• No helium balloons
These restrictions are required for venue safety and visibility.
Insurance Requirements
All vendors are required to carry General Liability Insurance.
Minimum coverage requirements:
• $1,000,000 per occurrence
• $2,000,000 aggregate
Insurance must list:
Sunny Jack Events LLC
PO Box 2352
Silverdale, WA 98383
Contracted Event Location:
1200 Fairgrounds Rd
Bremerton, WA 98311
A copy of your Certificate of Insurance (COI) must be uploaded with your application or emailed prior to the event to:
info@sunnyjackevents.com
Fire Safety Requirements
All vendors must comply with Kitsap County Fire Marshal regulations.
Requirements include:
• Tablecloths must be fire-retardant or taped underneath the table
• Hanging curtains must be fire-retardant or fire-resistant
• Lit candles are not allowed
The Kitsap County Fire Marshal will inspect booths prior to the start of the event.
Food Vendors & Health Department Regulations
All vendors serving food must comply with Bremerton-Kitsap Health District regulations.
Requirements include:
• Health permits are required unless operating under an offsite catering license
• At least one staff member with a current Food Handlers Card must be present during food preparation and service
• Health permits must be obtained at least ten (10) days prior to the event
Permits are obtained online at:
www.kitsappublichealth.org
Cooking regulations:
• Booths with any heat source must have a Type ABC fire extinguisher
• Heating may be done using sterno or electric only
• Propane is not allowed
• Grease-laden vapor cooking is prohibited
Food vendors should expect health inspections during the event.
Taxes & Business Compliance
Vendors are responsible for paying:
• Washington State Department of Revenue Excise Tax
• All applicable local city and county taxes
Vendor Marketing & Materials
All marketing materials must remain within the vendor’s booth space.
The following are not allowed outside the booth:
• A-boards
• Banners
• Promotional tables
• Literature stands
• Promotional displays
Vendors may only display signage and advertising related to their contracted business and services.
Show management may remove materials promoting businesses or individuals not contracted with the show.
Prize or raffle boxes not directly affiliated with a contracted exhibitor are not allowed.
Subleasing & Booth Sharing
Exhibitors may not sublet, share, or combine booth space without written approval from show management.
Vendor Compliance & Consequences
We are committed to ensuring a smooth and safe event for all participants.
Vendors who fail to comply with event rules and guidelines will receive one verbal warning.
Continued non-compliance may result in removal from the event without refund.
Please ensure all rules and regulations are followed to avoid disruption to your participation.
Emergency Procedures
In the event of an emergency, please exit through the nearest building exit and follow instructions from venue staff or event management.
Liability & Hold Harmless Agreement
Vendor agrees to indemnify and hold harmless Sunny Jack Events and Kitsap County Parks Department from any claims, damages, or liabilities arising from the vendor’s use of the premises or activities conducted within their booth space.
Vendor assumes responsibility for any damage to property or injury occurring within their booth area.
Vendor Agreement
By submitting a vendor application and participating in the Kitsap Wedding Expo – Vows & Vibes, vendors acknowledge that they have read, understood, and agree to comply with all policies outlined in this Vendor Guide.