Request for Space for a Meeting or Reception

  • Request for Space for a Meeting or Reception

    Submit this form to request meeting space during the 2026 ASHE Conference. Spaces are assigned on a first-come, first-served. Questions? Email conference@ashe.ws or call (202) 660-4106.

  • About Your Event

  • What type of event are you requesting space for?*
  • Is this event open to all conference attendees or invite only?*

  • On-Site Contact

  • Food and Beverage

  • Will you be purchasing food and beverage for your event?*
  • Do you intend to have a bar for your event? (This question helps us determine room allocation to ensure there is ample space for a bar set up)*

  • Meeting Options

  • There are two rooms available for meetings in the Convention Center:

    • Room 103A will be set up for 40, including 5 round tables and 8 chairs each. 
    • Room 207 will be set up for 20 in a hollow square. 

    The rooms will include 1 wireless microphone, a laptop, a projector, and a podium.

    All other rooms will be used for conference breakout sessions. If you prefer a different set up for your meeting, please add a note and the Convention Center staff will follow up with a quote for you.

  • Please schedule my meeting in:*
  • Rows

  • Reception Options

  • There are multiple rooms available for meetings in the Convention Center:

    • 125 expected attendees, including 6 round tables with seating for 8 at each.
    • 100 expected attendees, including 5 round tables with seating for 8 at each.
    • 50 attendeees, including 4 round tables with seating for 8 at each.
    • 25 attendees, including 3 round tables with seating for 8 at each.

    Note: The number is an estimate only to match your group with the appropriate room size.

    The rooms will include 1 wireless microphone, a laptop, a projector, and a podium.

    If you prefer a different set up for your meeting, please add a note and we will follow up with you with estimated. For example, the costs for each high-boy/cabaret table is $25 and the set up fee is about $100 per room.

  • Reception Set Up Options:*
  • Rows

  • Terms of Agreement

  • In order to meet our obligations with the venue all space requests must be submitted through the ASHE Staff. ASHE will give priority for room assignment to ASHE conference sessions and ASHE committees and editorial boards conducting ASHE business. From there, space will be assigned on a first-come, first-served basis.

    Groups will be responsible for their own AV and food and beverage costs.

    Meeting and reception reservation requests must be received no later than August 31, 2026.

    Meeting room reservations will be announced on a first-come, first-served and rolling basis, with final notices sent out no later than mid-September.

    Upon assignment of your room, you will receive a confirmation email with the banquet menu and A/V costs (e.g., microphones, speakers, screens). A/V will be coordinated through ASHE's AV vendor and food and beverage will be coordinated through the venue.

    No outside food and beverage and no outside A/V equipment may be brought in without prior written approval from ASHE. If a group brings in outside food and beverage and/or A/V equipment, the group will be charged a fee.

  • Should be Empty: