Facility Usage Request

Facility Usage Request

For Non-Ebenezer Events
Ebenezer Bible Fellowship Church
3100 Hecktown Rd. | Bethlehem, PA 18020
610-868-5501 | office@APlaceForYou.org | www.aPlaceForYou.org
What type of event would you like to hold?*
Please list the name of your Ministry/Organization along with the "Statement of Faith" (for faith-based organizations), or "Purpose Statement" (for other organizations).*
Attach your organization's proof of Liability Insurance coverage including EBFC named as additional insured (must not exclude liability for sexual misconduct). Liability insurance coverage must be in the amount of at least $1,000,000.*

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Contact Information:
Your Name (You are the person responsible and must attend the event.)*

First NameLast Name
What is your involvement in Ebenezer BFC?*
Facility Usage is only available for Members, Regulars, and Ministries Supported by EBFC
Your Ministry's Name*
Email*
example@example.com
Phone Number*
Please enter a valid phone number.Format: (000) 000-0000.
Address*

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
Wedding Contact Information:
Bride's Name*

First NameLast Name
Bride's Involvement in Ebenezer BFC*
Either the bride or groom must be a: member, dependent of a member, regular attendee, or from a ministry Ebenezer supports
Bride's Email*
example@example.com
Bride's Phone Number*
Please enter a valid phone number.Format: (000) 000-0000.
Bride's Address*

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
Groom's Name*

First NameLast Name
Groom's Involvement in Ebenezer BFC*
Either the bride or groom must be a: member, dependent of a member, regular attendee, or from a ministry Ebenezer supports
Groom's Email*
example@example.com
Groom's Phone Number*
Please enter a valid phone number.Format: (000) 000-0000.
Groom's Address*

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
Contact Person (if other than Bride & Groom)

First NameLast Name
Contact Person: Relationship to Bride & Groom*
Contact Person: Email*
example@example.com
Contact Person: Phone Number*
Please enter a valid phone number.Format: (000) 000-0000.
Contact Person: Address*

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
Event Details:
Event Name*
Event Description*
Number of People Expected*
Date of Event*
Time of Event (Beginning & End)*
Limit of 6 hours including set-up & clean-up
Wedding Details:
Ceremony, Rehearsal, Rehearsal Dinner, Reception
Wedding: Officiating Pastor*
Include church name if not from Ebenezer
Wedding: Rehearsal Date*
Wedding: Rehearsal Time*
Wedding: Rehearsal Dinner Held at Ebenezer BFC?*

YesNoOther
Wedding: Rehearsal Dinner Details*
Include: Start/End Time, # Guests, Room(s) Needed, Catered?, etc
Wedding: Ceremony Date*
Wedding: Ceremony Start Time*
Wedding: Reception held at Ebenezer BFC?*

YesNoOther
Wedding: Reception Details*
Include: Start/End Time, # Guests, Room(s) Needed, Catered?, etc
Decorating: Date/Time/Rooms*
Rooms may not be available when you want to decorate unless a reservation is made.
Room Reservations:
- Please check all the rooms you would like to use: (No charge for Members)*
  
  SanctuaryGym-NorthGym-SouthServing RoomKitchenRoom 2Room 3 (BCS Library)Room 4Room 5Room 6Room 8 (Early Childhood Room)Room 10/11Room 12/13 (Youth Room)Room 14Room 15Room 16Room 17Room 18Room 19Room 20 (Art Room)
- Please check all the rooms you would like to use:*
  
  $100 - Sanctuary$50 - Gym-North$50 - Gym-South$25 - Gym, multiple sessions for sports teams$25 - Kitchen$25 - Serving Room$50 - Nursery Room$25 - Room 2$25 - Room 3 (BCS Library)$25 - Room 4$25 - Room 5$25 - Room 6$25 - Room 8 (Early Childhood Room)$25 - Room 10/11$25 - Room 12/13 (Youth Room)$25 - Room 14$25 - Room 15$25 - Room 16$25 - Room 17$25 - Room 18$25 - Room 19$25 - Room 20 (Art Room)
- WEDDING REHEARSAL DINNER - Please check all the rooms you would like to use:*
  
  $50 - Gym-North$50 - Gym-South$25 - Serving Room$25 - Kitchen
- WEDDING REHEARSAL DINNER - Please check all the rooms you would like to use: (No charge for Members)*
  
  Gym-NorthGym-SouthServing RoomKitchen
- TOTAL ROOM USAGE FEES $
- Cleaning Services:
- Please check the room(s) that are to be cleaned by a paid custodian. ($50 minimum for paid services.)*
  
  Sanctuary & Lobby ($100)Gym/Kitchen/Serving Room ($100)Gym ($75)Kitchen ($25)Serving Room ($25)Room 2 ($12.50)Room 3 ($12.50)Room 4 ($12.50)Room 5 ($12.50)Room 6 (church library) ($12.50)Room 7 (bcs copy rm) ($12.50)Room 8 ($12.50)Room 10/11 ($12.50)Room 12/13 (youth rm) ($12.50)Room 14 ($12.50)Room 15 ($12.50)Room 16 ($12.50)Room 18 ($12.50)Room 19 ($12.50)Room 20 ($12.50)NONE: we will self-clean all rooms used ($0)
- Cleaning Fees ($50 minimum for paid services):
  $100 = Sanctuary & Lobby
  $100 = Gym/Kitchen/Serving Room
  $12.50/Room = Rooms #2 - #20*
  
  * Room 10/11 = one room, Room 12/13 = one room
  
  Cleaning Checklist:
  To be sure everything is properly taken care of, please download the Cleaning Checklist, fill it out after your event and put it in the office dropbox.
  
  Your Cleaning Responsibilities (with or without a paid custodian):
  - Remove all decorations & displays
  - Put away all supplies (handouts, books, posters, etc)
  - Return furniture to original location (unless you have paid separately for this service)
  - Close windows
  - Wipe tables in classrooms
  - Kitchen: Wipe off counter-tops
  - Kitchen: Clean all dishes/utensils & put away
  - Kitchen: Wipe/Clean Griddle & Stove Top if used
  - Kitchen: Check to be sure ALL knobs on stove, oven, griddle are turned off
  - Kitchen: Wipe off & put away serving carts
  - Kitchen: Remove all left-over food (take with you or throw out)
  - Kitchen: Clean out sinks
  - Kitchen: Remove all miscellaneous items from counters
  Paid Custodian's Responsibilities:
  Any cleaning fees will cover everything else including: floors, garbage, restrooms, hallways, entryways, putting away tables & chairs (gym), turning off lights, locking up. Cleaning fees should be made payable to the custodian (not the church).
  
  Self-Clean:
  In most cases you have the option to self-clean any rooms used (no fee).
  
  Fridays, Saturdays, Weddings:
  It is mandatory to use a paid custodian for wedding day reservations, and for Sanctuary reservations on Fridays or Saturdays.
  
  Caterers:
  Caterers are responsible for all their trash & clean-up.
- Sum of Cleaning Fees for Rooms $
- Minimum Payment Due $
- TOTAL CLEANING FEE $ ($50 min for paid services)
- Set-Up Services:
- Please check all of the set-up services you would like:*
  
  $25 - GYM-SOUTH TABLES & CHAIRS - Set-up tables & chairs in the gym according to a diagram you provide ahead of time. Also includes tear-down.$25 - GYM-NORTH TABLES & CHAIRS - Set-up tables & chairs in the gym according to a diagram you provide ahead of time. Also includes tear-down.$25 - SERVING ROOM TABLES & CHAIRS - Set-up of tables & chairs in the Serving Room according to a diagram you provide ahead of time. Also includes returning the furniture to its original setting.$50 - SANCTUARY STAGE, TIER 1 - Remove center items (pulpit, stands, monitors)$100 - SANCTUARY STAGE, TIER 2 - Remove everything but drums$175 - SANCTUARY STAGE, TIER 3 - Remove everything including drums$125 - SANCTURAY STAGE, TIER 4 - Move all items to the raised back half of the stage, then set up a dark blue pipe-and-drape across the middle of the stage to conceal the equipment behind it.$30 - SANCTUARY CHAIR REMOVAL - 1st Row Only$50 - SANCTUARY CHAIR REMOVAL - 1st & 2nd RowsNO SET-UP SERVICES NEEDEDOther
- STAGE DECOR: Please note that the decor on the back wall of the stage cannot be changed for your event. The church often changes it seasonally, so it may look different on the day of your event than on the day of your reservation. Also, no stage lighting fixtures are to be moved. A fee will be assessed for changing lighting colors (see Tech Services section).
  
  OTHER: Choosing "Other" above, may incur additional fees.
- TOTAL SET-UP FEE $
- Tech Services:
  
  Sound, Lights, Media
- Please check all of the tech services you would like:*
  
  $50/hour - SANCTUARY SOUND TECH - A paid sound person runs sound. Includes time for rehearsals, sound-checks, clean-up.$35/hour - MEDIA OPERATOR - Ebenezer will run the slideshow during the event & rehearsals. This fee is only necessary if slides need to be manually advanced during the event. (Movies or photos on auto-advance do not require this fee.)$50/hour - MEDIA CREATION: Ebenezer will create a slideshow for you. Includes lyrics for singing, photo montages, talking points, etc. All details (order of events, photos, videos, graphics, etc.) must be submitted at least 2 weeks prior to the event. Final changes are due 1 week prior. Changes within 1 week must be communicated immediately to the A/V Tech and may incur additional fees. (Slide operation during the event is not included.)$30 - SANCTUARY STAGE LIGHTING COLOR CHANGE -A request for a change in the lighting colors will incur this fee. Stage light fixtures are not to be moved, and decor on the back wall of the stage cannot be changed for your event.$25 - GYM MICROPHONE - EBFC does set-up and clean-up of microphone(s), stand(s), and Bluetooth.$25/hour - GYM ADDITIONAL NEEDS - Any A/V needs in addition to microphone & Bluetooth. Must be discussed with the A/V Tech prior to the event.$0 - Qualified person is volunteering to run sound/media in sanctuary/gym. Operator must be an approved member of the sound room team.No Sound, Lights, or Media are needed for this event.
- WEDDING: Please check all of the tech services you would like:*
  
  $200 - SANCTUARY SOUND TECH - Runs all needed amplification. Includes rehearsal (2 hours) and wedding (4 hours) on two separate dates. $30/hour will be billed for each additional hour.$35/hour - MEDIA OPERATOR - Ebenezer will run the slideshow during the wedding & rehearsal. This fee is only necessary if slides need to be manually advanced during the event. (Movies or photo montages on auto-advance do not require this fee.)$50/hour - MEDIA CREATION: Ebenezer will create a slideshow for you. Includes lyrics for singing, photo montages, etc. All details (order of service, photos, videos, graphics, etc.) must be submitted at least 2 weeks prior to the wedding. Final changes are due 1 week prior. Changes within 1 week must be communicated immediately to the A/V Tech and may incur additional fees. (Slide operation during the event is not included.)$30 - SANCTUARY STAGE LIGHTING COLOR CHANGE -A request for a change in the lighting colors will incur this fee. Stage light fixtures are not to be moved, and decor on the back wall of the stage cannot be changed for your wedding.$25 - GYM MICROPHONE - EBFC does set-up and clean-up of microphone(s), stand(s), and Bluetooth.$25/hour - GYM ADDITIONAL NEEDS - Any A/V needs in addition to microphone & Bluetooth. Must be discussed with the A/V Tech prior to the event.$0 - Qualified person is volunteering to run sound/media in sanctuary/gym. Operator must be an approved member of the sound room team.
- SIMULCAST: Please note that simulcast is NOT available for: weddings, funerals, any other private events, or events for outside ministries.
- Please describe the A/V needs for your event, and the expected number of hours needed. You will be put in touch with the Operator, and all terms will need to be agreed on by both of you before any work begins. Additions to services requested above may incur extra fees.*
- WEDDING A/V NEEDS: Please describe the elements of your wedding ceremony that have been established so far. Live musicians? Recorded music? Will there be congregational singing? Will you need projection? Any info you can provide here is helpful, but regardless, the Sound Tech will be put in touch with you to discuss the details and to be sure your needs are met.*
- TOTAL FEES FOR TECH SERVICES $
  Will be billed after your event.
- WEDDING: TOTAL FEE FOR TECH SERVICES $
  $200 for the Sound Tech is due with all initial payments. Any additional hourly fees will be billed after the wedding.
- Wedding Helper
- A Wedding Helper is required to assist with your wedding. Please choose the services that best suit your needs:*
  
  $100 - Available at rehearsal and ceremony to unlock church, turn on lights, accept flower delivery, prepare dressing areas, answer questions, and give ques to wedding party as needed (ushers seat guests, escort bridal party to lobby, close/open sanctuary door for bride).$200 - In addition to above, will also: assist with wedding planning....
- WEDDING HELPER: TOTAL FEE $
- Agreements:
- Summary of Fees
  
  Fees must be paid before or at your event via check/cash to the person doing the work (as indicated below). For weddings, fees must be paid before or at the Rehearsal. Any hourly fees for Tech Services will be billed after the event.
  
  Names of those doing the work will be shared with you 3-6 weeks before your event.
- TOTAL ROOM USAGE FEES $ (Made payable to Ebenezer BFC)
- TOTAL CLEANING FEE $ (Made payable to the person doing the cleaning)
- TOTAL SET-UP FEE $ (Made payable to the person doing set-up)
- TOTAL FEES FOR TECH SERVICES (Made payable to the person providing the tech services)
- WEDDING: FEES FOR TECH SERVICES (Made payable to the person providing the tech services)
  Any additional hourly fees will be billed after the wedding.
- WEDDING HELPER: TOTAL FEE $ (Made payable to the Wedding Helper)
- Questions/Comments:
- Thank you for submitting your request!
  - You will be contacted by the church office within a week to confirm your request, or to discuss any needed adjustments.
  - Before your event (typically 3-6 weeks prior), the Facilities Manager will contact you to review any needs you may have.
  - The A/V Tech and Wedding Coordinator will also be in touch if applicable (typically around 2 months prior to your event).
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