All Board Members are expected to:
- Demonstrate the ability to prioritize the best interests of Steinbrenner Theatre as a whole over personal interests, including those that may benefit their own child, when participating in votes and board decisions.
- Represent both themselves and Steinbrenner Theatre in a consistently positive and professional manner.
- Actively support the faculty and students of Steinbrenner Theatre.
- Collaborate effectively with fellow board members to achieve decisions that serve the overall success of the program.
- Maintain timely and professional communication by responding promptly to messages and emails.
- Uphold ethical standards both on and off campus; this includes, but is not limited to, refraining from illegal activities, inappropriate conduct, or actions such as providing alcohol to minors.
- Failure to adhere to these expectations may result in removal from the board.
President
Summer
- Complete the Parent Booster USA Tax Wizard annually to maintain current 501(c)(3) nonprofit status.
- Renew organizational insurance policies in a timely manner.
- Ensure HBC schools are added to the insurance policy each year, as required.
- Submit and maintain all required Facilitron documentation to secure approval for use of school facilities, including meetings, performances, and after-school activities.
School Year
- Develop meeting agendas and preside over monthly booster meetings.
- Serve as a co-signer on the organization’s bank account.
- Provide monthly bank statements to school administration in a timely manner.
- Support and contribute to large-scale projects as needed.
- Assist with communication and coordination with the school district regarding major projects (e.g., trailer, cyc, microphones).
- Provide ongoing support to Mr. Brady as needed.
- Assist Mr. Brady with all FTC planning and coordination efforts.
- Support the Holiday and Banquet Coordinator Chair as needed.
- Collaborate closely with the Vice President and Director of Operations, offering assistance where needed.
- Provide guidance and support to all board positions as needed.
- Assist with concessions operations, including credit card transactions and ticket scanning, as required.
- Attend all monthly meetings and designated build days.
Vice President
- Build and maintain relationships with local businesses to support program initiatives.
- Coordinate donations, discounts, and sponsorships, particularly for meals during build days and tech weeks.
- Organize and manage all food provisions for cast and crew during tech week.
- Collaborate with the Meal Coordinator Chair to communicate and fulfill program needs.
- Leverage established business relationships to reduce costs on necessary items (e.g., storage shed).
- Support the management of the organization’s social media accounts.
- Provide assistance to the President as needed.
- Provide support to Mr. Brady as needed.
- Assist with concessions each show night.
- Attend all monthly meetings and designated build days.
Director of Operations
- Effectively manages timelines and consistently meets deadlines.
- Collaborates with the Student Publicity Chair to design and order promotional materials, including posters, flyers, and banners.
- Designs and orders apparel, including show shirts, district polos, and booster shirts.
- Designs and orders show patches for jackets.
- Coordinates orders for Steinbrenner Theatre jackets.
- Organizes photography services for productions.
- Arranges videography for shows as needed.
- Manages and maintains the online ticketing platform for all productions.
- Works with the student program manager as needed to create programs for productions
- Communicates with the printing company to order programs.
- Reviews sponsorship packages for each program to confirm all ads, tickets, banners, and related materials are included and properly fulfilled according to sponsorship level.
- Provides support to the President on various projects as needed.
- Assist with concessions each show night.
- Attends all monthly meetings and designated build days.
Secretary
- Serve as the primary communicator for Steinbrenner Booster Members, providing clear and timely updates on events, shows, performances, and volunteer opportunities within the Steinbrenner Theatre Troupe.
- Accurately record and maintain minutes for all Steinbrenner Booster meetings, distributing them to members on a monthly basis.
- Maintain and organize all official records and important files for the Steinbrenner Booster organization.
- Support promotion of social media content across platforms such as Facebook, Band, and Instagram.
- Assist the Volunteer Coordinator Chair with volunteer sign-ups and coordination as needed.
- Assist the Meal Coordinator Chair with meal sign-ups and related tasks as needed.
- Demonstrate proficiency in professional email communication, ensuring that information regarding dates, times, and program details is conveyed clearly and effectively to support Booster operations.
- Assist with concessions each show night.
- Attend all monthly meetings and designated build days.
Treasurer
- Maintain detailed records of all income and expenses, including collecting and organizing receipts and invoices for all disbursements.
- Serve as a co-signer on the Steinbrenner Theatre Club Booster bank account.
- Prepare and present monthly financial reports at Booster meetings.
- Generate post-production financial reports comparing actual income and expenses to projected budgets.
- Communicate with sponsors or parents regarding outstanding payments and issue invoices as needed.
- Process payments to vendors and manage bill disbursements.
- Support fundraising efforts by assisting with form creation and coordinating with the Student Fundraising Chair as necessary.
- Assist with the online ticketing platform as needed.
- Assist with concessions operations, including credit card transactions and cash transactions
- Attend all monthly meetings and designated build days.
Committee Chair Positions (Do not have to attend all board meetings and build days. Non voting member.)
Volunteer Coordinator Chair
- Create and manage sign-ups for concessions and volunteer opportunities.
- Maintain organization and inventory of the Booster storage area.
- Track concession sales and remaining stock after each production.
- Collaborate with the board to determine concession items for sale.
- Oversee setup and teardown operations for each show night.
- Train and guide volunteers to ensure smooth operations during productions.
Holiday & Banquet Chair
- Support Thespian Officers in planning and organizing the holiday party.
- Assist Thespian Officers with all aspects of banquet planning, including selecting location, scheduling date, coordinating food, and arranging décor.
Meal Coordinator Chair
- Coordinate the ordering and delivery of food for all Build Days.
- Organize the delivery and service of meals during Tech Weeks.