Memorandum of Understanding:

This agreement outlines the expectations and responsibilities for parties renting space at Love & Adventure Studios.

1. Introduction
   1. Parties: Love & Adventure Studios — 
      Interested Party —
   2. Purpose of L&A: To establish a collaborative partnership and build a strong professional relationship with both vendors and artistic entities throughout the local Gulf Coast area. 
2. Goals and Objectives
   1. Showcase a rotating exhibition of local artwork within the Mobile Arts Council, creating opportunities for community engagement and art acquisition.
   2. Create a hub for creativity by offering space and support for artists and vendors to lead workshops, seminars, private gatherings and events. 
   3. Developing sustainable facility operations by optimising space usage and contracting shared amenities.
   4. Reduce costs and expand reach through strategic partnerships with local community organisations.
3. Client Responsibilities
   1. Registration & Payment: Once space is secured with L&A, clients are responsible for managing their own registrations and payment processes.
   2. Tools & Systems: Clients must create their own sign-up forms (e.g., Jotform, Google Forms, etc.) and establish a payment system (e.g., Venmo, PayPal, etc.).
   3. To ensure maximum visibility, please make sure to include all details (Date, time, location, class/event, description, requirements and cost clearly in any/all promotions.
   4. Scope of Service: L&A will not handle attendee registration or payments. Promotional assistance is available upon request.
   5. Space Condition: All space(s) must be returned in the same condition they were received.
   6. Clients agree to use proper protection for any materials or equipment that require it for use, transport, or removal to avoid any liability.
4. Joint Responsibilities
   1. Promotion timeline: To ensure maximum attendance, promotions must begin at least three (3) weeks prior to the event.
   2. Cancellation Policy: A failure to promote the event, resulting in cancellations, may lead to restrictions on future rentals.
   3. Venue Maintenance: Clients are responsible for coordinating maintenance and upkeep before, during, and after the event as needed.
5. Terms and Conditions
   1. Arrival & Set Up: Clients are responsible for arriving prior to their event to ensure adequate preparation, setup and ease of arrival for their attendees.
   2. Late arrivals & Disruptions: Late arrivals are strongly discouraged as they disrupt the attendee experience, surrounding events/classes, and overall event flow.
   3. Clean-Up and Condition of Space: Clients must leave their designated space in the same condition as found. You are responsible for cleaning up the materials, trash and supplies after your event. All furniture and equipment must be reset to its original position. A $75 non refundable cleaning fee will be included in the cost of your booking.
   4. Inspection: A walk-through inspection will be conducted before and after events/rentals/projects to ensure compliance.
   5. Damage and Cleaning Deposit: A $100 deposit for excessive cleaning or damage will be collected at the time of initial payment. This deposit will be returned after an inspection following your event. Please note that the return is at L&A's discretion, based on the condition of the space.
   6. Cancellation Policy: Cancellations must be communicated to L&A no later than 7 days before the scheduled event date. Any cancellation within 7 days of the event will result in a non-refund of the initial space deposit.
      Repeated last-minute cancellations (less than 7 days' notice) will result in restrictions on future booking opportunities.
   7. Payment Schedule: Full payment for the vendor/artist's space is due a minimum of 3 days before the scheduled event. 
   8. Code of Conduct and Representation: Clients are expected to conduct themselves in a manner that aligns with professional standards, public conventions, morals and L&A's policies. To ensure a positive experience for everyone involved, we ask that you avoid any behaviour or material that could be perceived as objectionable to L&A and its reputation. Feedback from attendees, as well as any concerns regarding disruptive behaviour, may prompt us to reassess rental privileges. If a client inadvertently engages in actions that could negatively impact L&A’s reputation or cause discomfort to individuals or groups, L&A reserves the right to unilaterally terminate this Agreement without refund to maintain a respectful environment.
6. Media Release & Authorization
   1. Clients, vendors, artists, and attendees consent to the release of any photo(s) and/or video(s) images taken by any authorised L&A representative, or any media representative for news and/or publicity and promotion purposes. This may include social media websites, flyers, brochures, newsletters, newspapers, magazines, websites, television, or any type of broadcast without any remuneration. This consent enters into effect upon contracting the venue and will remain indefinitely unless notice of revocation of authorisation is submitted in writing to L&A. 
   2. Participants (including clients, vendors, artists and attendees) authorise L&A and its agents to capture, record and use their likeness, voice and image in photos and videos. Such materials may be published, distributed or broadcast for marketing, promotional, or news purposes across any media platform (including, but not limited to, social media, websites, and print) without compensation. This consent becomes effective upon the execution of this contract and continues indefinitely, unless formally revoked in writing by the interested party.
7. Liabilities and Expenses
   1. Insurance & Compliance: Clients serving food/beverages must maintain valid, sufficient liability insurance to cover unpredictable situations that may arise and comply with health and safety regulations.
   2. Damage Deposit: A $100 refundable deposit is required for potential excessive cleaning or accidental damage, with inspection and release initiated within 3 days post-event.
   3. Client(s) are responsible for supplying, setting up and securing their own displays, equipment, materials and amenities, unless otherwise contracted. 
   4. Clients are required to protect venue surfaces (floors, walls, trim, fixtures, etc.) from damage caused by materials, paint, tools, chemicals or debris.
   5. Liability Waiver: L&A is not liable for any actions experienced on or off L&A property and premises that may result in theft, damages, bodily injury, property damage or death.
   6. Assumption of Risks: The client waives all rights to sue or hold L&A liable for any potential liability and agrees to assume all associated risks.
   7. Indemnification: The client agrees to indemnify and hold L&A harmless for any/all loss, liability, damage, or extra costs (including legal fees) incurred. 
8. Venue Amenities, Services & Setup: Our space is designed to support creator, vendors, artist, etc., offering a flexible "blank canvas" environment with essential amenities to make your event, workshop, or pop-up, etc. seamless.
   1. Kitchen area & workspace equipped for event prep or hospitality needs, featuring:
      • Ample counter space for staging.
      • Refrigerator with freezer.
      • Microwave
      • Regular sink.
      • Dishwasher
      • Deep cleaning sink.
      • Cabinets
   2. Hospitality Station with complimentary Tea & Coffee with assorted flavours.
   3. Assorted curated continental snacks available throughout the week, featuring special treats on Fridays.
   4. Well-maintained accessible restrooms.
   5. Accessible electrical outlets available at every station/space.
   6. Fully ADA accessible spaces.
   7. Chairs, tables, and linens are available for rental based on needs. Prices may vary based on availability.
      • Chairs $4 each | $6 each with slipcovers.
      • Tables: $16 each | $22 each with linens (sizes vary depending on the number of attendees).
   8. Catering and Beverage Services: Elevate your event/class with our professional partners:
      • Catering: Specialised menus by Chef Charles. Please contact us and let us curate your menu and confirm availability.
      • Beverage services: Professional contracted service with Bottles Up. Please contact us for options and availability.
9. Venue Pricing
   1. Lounge (Co-op Space):
      
      • 1 Hour - $25
      • 2 Hours - $45
      • 3 Hours - $60
      • 5 Hours - $95
      • 7 Hours - $125
      • All Day (10 Hours) - $165
   2. Study Room (15 x 8):
      • 1 Hour - $45
      • 2 Hours - $60
      • 3 Hours - $80
      • 5 Hours - $150
      • 7 Hours - $200
      • All Day (10 Hours) - $290
   3. Conservatory, Dinning, Billiard, Library rooms (12 x 15):
      • 1 Hour - $75
      • 2 Hours - $140
      • 3 Hours - $200
      • 5 Hours - $305
      • 7 Hours - $390
      • All Day (10 Hours) - $480
   4. Ballroom (12 x 20)& Scullery Room (Kitchen): 
      • 1 Hour - $95
      • 2 Hours - $180
      • 3 Hours - $260
      • 5 Hours - $405
      • 7 Hours - $530
      • All Day (10 Hours) - $680