Memorandum of Understanding:

This agreement outlines the expectations and responsibilities for parties renting space at Love & Adventure Studios.

1. Introduction
   1. Parties: Love & Adventure Studios — 
      Interested Party —
   2. Purpose of L&A: To establish a collaborative partnership and build a strong professional relationship relationship with both small businesses and corporate entities throughout the local Gulf Coast area. 
2. Goals and Objectives
   1. Display rotating exhibitions of local artwork within the Mobile Arts Council, creating opportunities for community engagement and art acquisition.
   2. Create opportunities for interested participants to facilitate workshops, events, seminars, and private gatherings to foster engament and professional growth.
   3. Collaborate on developing a shared infrastructure, including curated space, contracted amenities, and event support, to ensure sustainable oppertations.
   4. Strengthen community alliances to maximize impact, reduce operational costs, and align with the core missions of all organizations involved.
3. Responsabilities
   1. Clients are responsible for managing their own registration and payment processes once space is secured with L&A.
   2. This includes creating a sign-up form (e.g., Jotform, Google Forms, etc.) and setting up a payment system (e.g., Venmo, PayPal, etc.).
   3. L&A will not handle attendee registration or payments. Promotional assistance is available upon request.
   4. All space(s) will be returned as received.
4. Joint Responsibilities
   1. Promotions must begin at least 3 weeks prior to the event to ensure maximum attendance.
   2. Lack of promotion, leading to cancellations, may result in restrictions on future rentals.
   3. Maintenance before, during, and after the event is to be coordinated and utilised as needed.
5. Terms and Conditions
   1. Clients are responsible for arriving prior to their event to ensure preparation, setup and ease of arrival for their attendees.
   2. Late arrivals are strongly discouraged as they disrupt the attendee experience and other events/classes in surrounding spaces.
   3. Clients must leave the rented space in the same condition as found:
      Clean up all materials, trash, and supplies after the event.
      Reset furniture and equipment as needed. A $75 non refundable cleaning fee will be included in the cost of your event.
   4. A $100 deposit for excessive cleaning and damage will be collected upon initial payment and returned upon inspection after your event. Please note that this is under L&A discretion.
   5. Cancellations must be communicated to L&A no later than 7 days before the scheduled event date. Any cancellation within 7 days of the event will result in non-refund of the initial space deposit.
      Repeated last-minute cancellations (less than 7 days' notice) will result in restrictions on future bookings.
   6. Full payment is due a minimum of 3 days before the scheduled event. 
   7. Clients are encouraged to conduct themselves in a manner that aligns with public conventions, morals, professional standards, and L&A's policies. To ensure a positive experience for everyone involved, we ask that clients avoid any behaviour that could be perceived as objectionable to L&A and its reputation. Feedback from attendees, as well as any concerns regarding disruptive behaviour, may prompt us to reassess rental privileges. If a client inadvertently engages in actions that could negatively impact L&A’s reputation or cause discomfort to individuals or groups, L&A shall have the right to unilaterally terminate this Agreement without refund to maintain a respectful environment.
6. Media Release & Authorization
   1. Clients, vendors, artists, and attendees consent to the release of any photo(s) and/or video(s) images taken by any authorised L&A representative, or any media representative for news and/or publicity and promotion purposes. This may include social media websites, flyers, brochures, newsletters, newspapers, magazines, websites, television, or any type of broadcast without any remuneration. This consent enters into effect upon contracting the venue and will remain indefinitely unless notice of revocation of authorisation is submitted in writing to L&A.
   2. Participants (including clients, vendors, artists and attendees) authorise L&A and its agents to capture, record and use their likeness, voice and image in photos and videos. Such materials may be published, distributed or broadcast for marketing, promotional, or news purposes across any media platform (including, but not limited to, social media, websites, and print) without compensation. This consent becomes effective upon the execution of this contract and continues indefinitely, unless formally revoked in writing by the interested party.
7. Liabilities and Expenses
   1. Food and/or Beverage services: all entities must be sufficiently insured for all liabilities and unpredictable situations that may arise.
   2. Damage fee: $100 deposit for additional cleaning and accidental damage fees, initiated within 3 days of inspection.
   3. Client(s) are responsible for their own equipment, materials and amenities, unless contracted otherwise. 
   4. L&A is not liable for any actions experienced inside or outside L&A property that may result in bodily injury, property damage or death.
   5. The client waives all rights to sue or hold L&A liable for any potential liability and agrees to assume all risks associated with the event.
   6. Indemnification: The client agrees to indemnify and hold L&A harmless for any loss, liability, damage, or extra costs incurred. 
8. House/Contracted Aminities and Communication
   
   1. Kitchen area with Refrigerator with freezer, Counter area with a separate deep sink, dishwasher and microwave.
   2. Tea/Coffee station with assorted flavours.
   3. Assorted continental snacks are available throughout the week, with special varieties on Fridays.
   4. Restrooms available.
   5. Electrical outlets available at every station/space.
   6. ADA accesible spaces.
   7. Chairs, tables, and linens are available for rental based on needs (Prices may vary upon availability).
      • Chairs $4 each, $6 each with slip covers.
      • Tables: $16 each; $22 each with linens (sizes vary depending on the number of attendees).
   8. Catering service is available:Specialised menus by Chef Charles. Please contact us and let us curate your menu and confirm availability.
      Beverage services: Professional contracted service with Bottles Up. Please contact us for options and availability.
9. Venue Pricing
   1. Lounge Room (Co-op Space):
      

      Hourly	$	Special	Daily
      1 Hour	$25			$	Special
      2 Hours	$50		1 Day	$180
      3 Hours	$75	$70	2 Days	$360
      4 Hours	$100		3 Days	$540	$520
      5 Hours	$125		4 Days	$720
      6 Hours	$150	$140	5 Days	$900	$880
      7 Hours	$175		6 Days	$1,080
      All Day (10 Hours)	$200	$180	All Week	$1,260	$1,200

   2. Study Room (15 x 8):

      Hourly	$	Special	Daily
      1 Hour	$35			$	Special
      2 Hours	$70		1 Day	$220
      3 Hours	$105	$95	2 Days	$440
      4 Hours	$140		3 Days	$660	$630
      5 Hours	$175		4 Days	$880
      6 Hours	$210	$195	5 Days	$1,160	$1,130
      7 Hours	$245		6 Days	$1,320
      All Day (10 Hours)	$280	$220	All Week	$1,540	$1,500

   3. Conservatory, Dinning, Billiard, Library rooms (12 x 15):

      Hourly	$	Special	Daily
      1 Hour	$50			$	Special
      2 Hour	$100		1 Day	$375
      3 Hour	$150	$130	2 Days	$750
      4 Hour	$200		3 Days	$1,125	$1,050
      5 Hour	$250		4 Days	$1,500
      6 Hour	$300	$280	5 Days	$1,875	$1,800
      7 Hour	$350		6 Days	$2,250
      All Day (10 Hours)	$400	$375	All Week	$2,625	$2,500

   4. Ballroom (12 x 20)& Scullery Room (Kitchen):

      Hourly	$	Special	Daily
      1 Hour	$85			$	Special
      2 Hours	$170		1 Day	$650
      3 Hours	$255	$230	2 Days	$1,300
      4 Hours	$340		3 Days	$1,950	$1,900
      5 Hours	$425		4 Days	$2,600
      6 Hours	$510	$480	5 Days	$3,250	$3,200
      7 Hours	$595		6 Days	$3,900
      All Day (10 Hours)	$680	$650	All Week	$4,550	$4,500