Liability and Participation Expectations
Submission of this request does not guarantee ACOM participation. All requests will be reviewed based on institutional priorities, student availability, and alignment with ACOM’s mission and educational objectives. Participating students, faculty, and staff will serve in a volunteer or educational capacity and may not perform services beyond their level of training, licensure, or institutional approval. The requesting organization agrees to work collaboratively with ACOM to ensure that activities are appropriate for student involvement.
Photography and Media Notice
Events involving ACOM participants may include photographs, video recordings, or other media for educational, promotional, or institutional purposes. By submitting this request, the organizing entity acknowledges that ACOM may capture and use such media in accordance with institutional policies. If the event organizer plans to take photographs or recordings that include ACOM students, faculty, or staff for promotional or public use, this must be communicated in advance and comply with applicable privacy and consent requirements.
Student Supervision and Scope of Activities
ACOM students participating in community events are expected to engage only in activities that are appropriate to their level of education and training. When applicable, clinical or health-related activities must be conducted under the supervision of appropriately credentialed personnel and in accordance with institutional policies. The requesting organization agrees to collaborate with ACOM to clearly define the scope of student involvement and ensure that all activities support a safe, educational, and community-focused experience.
By submitting this form, you agree to maintain timely and effective communication with ACOM regarding this request and to host participating ACOM faculty, staff, and/or students at the approved event. The submitting organization is responsible for providing accurate and complete event details, including the date, time, location, expected activities, and any relevant logistical information necessary for participation.
If any event details change after submission, the organization must promptly notify the Director of Community Partnerships so that appropriate coordination and adjustments can be made. Failure to communicate changes in a timely manner may affect ACOM’s ability to participate.
The submitting organization also agrees to provide a safe, respectful, and appropriate environment for ACOM participants and to comply with all applicable local, state, and federal regulations relevant to the event. ACOM reserves the right to modify or withdraw participation if event conditions change or if sufficient information is not provided to ensure a successful and safe experience for all involved.