Freelancer Availability for 2026 Wedding Season

Freelancer Availability for 2026 Wedding Season

Hi there! Our wedding season 2026 is here and we have some beautiful weddings and events in the works. We would love to have you lend your skills to some of our events. If you could fill out your availability for each date, we would greatly appreciate it. At this point, we are gathering information on freelancer availability and we will confirm ASAP. All our weddings are in Bozeman, MT or Big Sky, MT. A regular work day for us is 9a-5p, with a 30min lunch break, unless it is a wedding set up day. That day tends to be more snack-as-you-go and schedule will be confirmed closer to event date.

The Flower Hat covers:

- Your travel expenses, by air or ground. If by air: travel arrangements will be booked by The Flower Hat. We do not cover your commute from your house to your local airport. If you live nearby and drive to Bozeman, we will cover your mileage at the IRS 2026 reimbursement rate of $0.725/mile. We do not cover your time to

- Your accommodations - Most likely at our farm house.

-A company work van will be provided. A valid driver’s license is required to operate the van and used strictly for business-related purposes only. Personal use including trips unrelated to work (e.g., downtown visits or errands) is not permitted.

- Your hourly/day rate when you work. Payment is made by ACH transfer.

- Daily Meal Stipend of $30.

Our ideal candidate:

- Have experience with large scale installations, hanging installations and ellaborate aisles installations

- Have experience with large, high end weddings

- Have experience with a loose, garden-style or arrangements (we use chicken wire as mechanic); although we are not a foam-free studio

- Can work in the sun to set up ceremonies for long periods of time

- Can work long days on their feet and make plans to do so, such as have snacks, water, appropriate comfortable shoes

- Come prepared to work with a positive attitude

Miscellanenous Notes

- Due to the nature of our work, we are required to sign NDAs for the work we do and we will require all our freelancers to sign NDAs as well.

- A W9 will be required for payment.

- All freelancers will be provided a TFH shirt to be worn during set up days. Closed toes shoes such as sneakers are a must. For your safety, sandals and similar, including Crocs, will not be allowed anytime during set up.

- On set up days, black jeans or pants are a must.

-All freelancers are expected to assist with event tear-downs, cleaning the studio, and returning U-Hauls.

Thank you,

Julio

Name

First NameLast Name

Pronouns

Address

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code

Email

example@example.com

Business Name, if applicable.

Phone Number

Please enter a valid phone number.Format: (000) 000-0000.

Airport Code, if flying. If driving, please indicate below.

Instagram Handle

What is your rate for 2026? Please indicate if it is hourly or day rate.

What is your travel rate for 2026?

If you charge by day rate, how many hours does that cover? If you work past those number of hours, how do you charge? Example: Say you have a $100 day rate for 8h of work. If we work 12h on a certain day, how would you charge?

If you charge by hourly rate, how many hours does that cover? If you work past those number of hours, how do you charge? Example: Say you have a $10/hr rate for 8h of work. If we work 12h on a certain day, how would you charge?

Do you charge for strike the same whether you strike the same night of the wedding or the next day? We usually don't stay on Saturday to strike, we go back on Sunday.

Do you have your own business insurance? If yes, a copy will be required prior to your arrival at The Flower Hat studio.

Please list name and number for emergency contact.

How long does it take you to make a compote centerpiece in garden style for a round (72" Table) or long Farm Table?

How long does it take you to make a bud vase?

Are you able to drive a Uhaul truck, from 10ft to 26ft?

Can you lift 30lbs?

Are you comfortable getting on a lift to rig hanging installations?

Can you carry a standard (long) flower box with arrangements by yourself?

What does "attention to details" mean to you? Be specific but brief.

EVENT DATES

Are you available to freelance for a wedding on: 06/27/26. Travel day is Monday, 06/22/26, work week begins 06/23/26 through 06/28/26 for strike. Travel day return is 06/29/2026, Monday.

Other

Are you available to freelance for a corporate event on: 07/16/26 through 07/18/26? Travel day is Monday, 07/13/26, work week begins 07/14/26 through 07/19/26 for strike. Travel day return is 07/20/26, Monday.

Other

Are you available to freelance for a wedding on: 07/25/26? Travel day is Monday, 07/20/26, work week begins 07/21/26 through 07/26/26 for strike. Travel day return is 07/27/26.

Other

Are you available to freelance for a wedding on: 08/22/26? Travel day is Monday, 08/17/26, work week begins 08/18/26 through 08/23/26 for tear down. Travel Day return is 08/24/26, Monday.

Other

Are you available to freelance for a wedding on: 08/29/26? Travel day is Monday, 08/24/26, work week begins 08/25/26 through 08/30/26 for tear down. Travel Day return is 08/31/26, Monday.

Other

Are you available to freelance for a wedding on: 09/12/26? Travel day is Monday, 09/07/26. Work week begins 09/08/26 through 09/13/26 for tear down. Travel day return is 09/14/26, Monday.

Other

What is your NON-WORKING holiday travel day rate, for traveling on Labor Day?

Please enter 2-5 professional references of florists you have worked for, if you haven't freelanced for The Flower Hat before.

Upload your portfolio. if it is a link, please enter it below.

Link to Portfolio.

I agree with TFH Coverage of Expenses, Ideal Candidate Description and Miscellaneous Items as listed in the Opening Paragraph.

Please leave any comments or questions here. Please do not email us separately. Also, I really dislike surprises on invoices, so if there are any other charges I did not cover here, please explain below.