Bookings
All bookings must be submitted on the official booking request form and confirmed prior to use. Approved booking times include set-up and pack-down. Use outside allocated times may incur additional charges and affect future bookings.
Fees and Charges
Fees are payable in accordance with the Shire of Harvey’s current schedule of fees. Payment for the entire booking must be made prior to use unless otherwise arranged.
Cancellations
Cancellations must be made with a minimum of 24 hours’ notice. Failure to do so may result in full fees being charged.
Insurance
Hirers must hold Public Liability Insurance of no less than $20 million per occurrence and provide proof upon request. Any group providing instruction or coaching must also hold appropriate Professional Indemnity Insurance.
Use of Ovals
Ovals must only be used for the approved purpose. The Shire reserves the right to restrict or cancel use due to weather, maintenance, or safety concerns.
Subletting
The hirer must not assign, transfer or sublet the booking, or any part of the facility, to another ব্যক্তি or organisation without prior written approval from the Shire of Harvey. Any unauthorised subletting may result in cancellation of the booking and forfeiture of fees.
Supervision and Conduct
Hirers are responsible for the behaviour and supervision of all participants and spectators. Activities must be conducted safely and in an orderly manner at all times.
Working With Children
Where activities involve children, hirers must ensure all relevant personnel hold a valid Working With Children Check or exemption, in accordance with legislation.
Condition of Grounds
Hirers must ensure the oval is left in a clean and tidy condition. All litter must be removed and placed in bins. Damage to turf, infrastructure, or surrounding areas must be reported immediately and may be charged to the hirer.
Vehicles
Vehicles are not permitted on ovals or grassed areas without prior written approval.
Equipment
Hirers are responsible for the safe use and storage of their own equipment. The Shire accepts no responsibility for loss or damage to equipment.
Alcohol
Alcohol is not permitted without prior written approval from the Shire and must comply with the Liquor Control Act 1988. Appropriate licences must be obtained where required.
Smoking
Smoking is not permitted on Shire of Harvey ovals or within surrounding facilities.
Safety and Emergencies
Hirers must have appropriate first aid provisions and emergency procedures in place. In an emergency, contact emergency services immediately.
Damage and Liability
The hirer is responsible for any damage caused to the oval, facilities, or surrounding areas during the hire period. Costs for repair or reinstatement will be charged accordingly.
Compliance
Hirers must comply with all relevant laws, regulations, and Shire of Harvey policies and directions from authorised staff.
Termination of Hire
The Shire reserves the right to cancel or terminate a booking if these conditions are breached or if the facility is required for operational or safety reasons.