Housing Accommodation Renewal Request Form

  • Housing Accommodation Renewal Request Form

  • The Office of Accessibility Services ensures equal access to campus housing for students with documented disabilities. To be eligible for accommodations under the ADA and Section 504, students must provide current documentation of a disability that substantially limits one or more major life activities. Requests should be submitted as early as possible to allow for full consideration and appropriate placement.

  • Submission Requirements

    To renew academic accommodations, students must submit:

    1. A completed Housing Accommodation Renewal Request Form
      Note: Updated healthcare provider documentation may be required if requesting new accommodations or if current documentation is no longer valid.

    To ensure timely review and availability, students are encouraged to submit requests by the following dates:

    • Fall — New incoming students: June 1 | Renewal requests for returning students: March 5
    • Spring — November 1

    Note: Requests submitted within 30 days of the need for occupancy are not guaranteed and may be subject to housing availability and logistical constraints.

    REVIEW

    After documentation is submitted, the Director of Accessibility Services will review the request and may consult with Residential Life and/or the Accessibility Services Committee as needed to determine eligibility. Students will be notified of the decision or any follow-up actions within 10 business days via their MHU email.
    Note: Financial consideration may be granted if documentation supports that specific housing is medically necessary. Approval must occur prior to the semester for financial consideration to apply.

    NEXT STEPS

    Students who are not requesting changes to their current housing accommodations are not required to meet with the Director of Accessibility Services but must follow up with Residence Life to complete their housing application. Additional required forms (e.g., housing application, ESA documentation) must be submitted to Residence Life for accommodations to be implemented.
    Note: Failure to complete these steps may delay placement, even after approval through Accessibility Services.

  • Information provided to the OAS is maintained in a confidential manner as outlined in the Family Rights and Privacy Act (FERPA) of 1974. Disability-related records are maintained separately from academic files and are excluded from free access under FERPA. Disability information is shared only on a limited basis within the University only when there is compelling need to communicate specific information with MHU faculty and staff in order to achieve implementation of reasonable accommodations.

  • MARS HILL UNIVERSITY

    HOUSING ACCOMMODATION(S) RENEWAL REQUEST FORM
  • Format: (000) 000-0000.
  • Anticipated Academic Classification*
  • Initial Semester For Requested Services*

  • UPDATES OR CHANGES TO CURRENT HOUSING ACCOMMODATION PLAN

    Update Your Needs (if applicable):
  • Would you like to request any changes to your current accommodations?*

  • DOCUMENTATION REQUIREMENTS FOR RENEWAL
    Returning students do not need to resubmit full documentation unless:
    • You are requesting new or additional accommodations
    • Your documentation is no longer valid
    • The Director of Accessibility Services requests updated records.

    If needed, you may attach updated documentation along with your renewal form or wait for follow-up from the Director if additional information is needed.

    CONFIDENTIALITY AND CONSENT STATEMENT
    *By signing below, I confirm that the information is accurate. I authorize the Office of Accessibility Services at Mars Hill University to share information with faculty or staff who have a legitimate need to implement my approved accommodations.

  • CONFIDENTIALITY AND CONSENT STATEMENT
    *By signing below, I certify that the information provided on this form is accurate and complete. I understand that eligibility for accommodations is determined individually and may require supporting documentation. I authorize the Office of Accessibility Services at Mars Hill University to share information about my disability and functional limitations with faculty and staff who have a legitimate educational need, solely to implement approved academic or support accommodations.

  • Date*
     - -

  • *All documentation and records provided will be maintained in accordance with the Family Educational Rights and Privacy Act (FERPA) of 1974. Disability-related information is shared within the University only when there is a legitimate need to know. These records are kept separate from academic files and are not subject to general access under FERPA.

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