Homestead Commons Pavilion Function Request & Reservation Agreement

Requests/Reservations will only be considered for "Residents in good standing" with the Association. "Residents in good standing" is defined as Residents that:
a. Are current with their Association assessments or other fees.
b. Do not currently have unpaid fines assessed against their account.
c. Do not currently have any property violations.
d. Do not have any pending litigation with the Association.

The availability for reservations from 5:00AM until 10:00PM, seven days a week, is for Homestead Commons Pavilion. In general, a Function is not to exceed four (4) hours, including setup and cleanup after the Function. Requests for Functions extending beyond the time limit will be reviewed for approval on a case-by-case basis. The Association may, at its discretion, schedule regular weekly, bi-weekly, monthly, quarterly, semi-annual, annual or any other regular or non-regular scheduled meetings, functions or activities at the Facility. The Association also reserves the right to deny any reservation request or cancel any reservations at its discretion. After management hours rentals may add an additional charge for staffing, see management for details.

 A Reservation Fee of $50.00 and a Deposit of $150.00 is required no later than 48 hours prior to the Function, each in the form of a check. Please make the checks payable to "Homestead Residential Master Community, Inc" and state "Facility Reservation Fee" in the memo section of the $50.00 check and "Facility Reservation Deposit" in the memo section of the $150.00 check. Reservation Fees may be waived for organization that fit the following criteria, 1. Non-profit, 2. All guests are current Homestead members, and 3. Event is open to all residents.

*Tenants: If you are a Homestead tenant, you MUST pay for the rental fee and deposit by checks. Online payments through the Ciranet Homeowner portal are not available at this time.

Upon inspection of the Facility by an Association representative after the Function and determination that the building and grounds have been properly cleaned and no damage or theft has occurred, the deposit will be returned. If the Facilities have not been properly cleaned and/or damage to the building or other Association property has occurred, or theft has occurred by an individual(s) attending the Function, the amount required to cover the cost of cleaning or/and repairing the Facilities to the condition it was in prior to the Function or replacing any missing item(s) will be deducted from the deposit and the balance refunded to the Hosting Resident(s). If the deposit is not sufficient to cover all the costs required to return the Facility to the condition it was in prior to the Function, the Hosting Resident(s) will be assessed the additional amount required and be subject to additional disciplinary action by the Association if deemed warranted. Please allow at least two (2) weeks after the event and inspection for full refund of the $150 deposit.

Homestead Commons Pavilion: 22 (unless Association sponsored event)

The Function shall be situated/contained within the Facility and the parking lot only. Any Function that violates this rule will cause the forfeiture of the Hosting Resident(s) deposit fee and may result in additional disciplinary action, which may include fines or suspension of member privileges by the Association. For swimming pool usage with your function, you will need to make arrangements with Lifeguard services and Management. NOTE: The Fitness Center is open to Residents to utilize 24/7. At no time shall the Hosting Resident(s) or any other person associated with the Function notify Residents utilizing the Fitness Center that it is closed during the Function. Bounce Houses are not allowed during private, unsanctioned events at any time. This rental includes exclusive use of both grills. This rental agreement doesn't allow the green areas including the event lawn or surrounding areas to be rented or utilized for function.

The Hosting Resident(s) must be in attendance at all times during the hours the Facility is reserved and will be responsible for the behavior and actions of all persons attending including ensuring that all Function attendees comply with all the
Association’s rules and regulations. The Hosting Resident(s) is also responsible to ensure the noise level of the Function is not a nuisance to any of the surrounding neighborhoods.

Complaints about the Function may constitute removal of the offending individual(s) or termination of the Function.

The following items are prohibited:

1. Alcohol (may be allowed with additional insurance and staffing)
2. Smoking or other tobacco products in the Common Area.
3. Attaching decorations to the Pavilion or any common area walls or doors (or any other painted surface)
4. Other items as determined from time to time by the Board

In addition, the Hosting Resident(s) is responsible for all interior and exterior furnishings and property of the Association that is utilized or exposed to the attendees of the Function. The Hosting Resident(s) is responsible to repair or replace any damaged furniture or other property of the Association that occurs related to the Function. The Hosting Resident(s) is responsible for the setup and break down of tables, chairs or any other moving of furnishings and all required cleaning of the premises and will be done AT THE RISK of the Hosting Resident(s) and/or vendors (such as caterers) and any attendees. The Association is NOT liable for persons who are injured as a result of moving any furnishings or cleaning the premises. The Hosting Resident(s) is also responsible to meet all the requirements as stated on the "Opening and Closing Procedures" portion of this form beginning on page 4.

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The Hosting Resident(s) will be responsible for cleaning the Facility, including the Kitchen and Restrooms and the parking lot to the condition they were in prior to the Function. The Opening and Closing Procedures section of this Request form describes, in detail, the areas to be cleaned and where to set up and/or store the folding tables and chairs. A waiver must be signed by Users and/or an Assumption of Risk Signage placed outside the event entrance. Cleaning and disinfecting is the responsibility of the party renting the facility. (cleaning and disinfecting supplies are available for your use in the Amenity). All attendees are required to comply with CDC and governmental guidelines for groups at this time. Should the Amenity user and guests not comply with the government and CDC guidelines for gatherings, the security deposit may not be returned. If the Facility is not cleaned to the condition it was in prior to the Function, the Association will subtract the amount necessary to properly clean all areas utilized for the Function from the $150.00 deposit check. If the Association incurs expenses above the $150.00 deposit for extensive cleaning, to repair damaged, broken or stolen Association property, or for any other expense incurred as a result of the use of the Facility during the Function, the Association will accomplish the cleaning, repairs or replacement of property and assess the additional required amount to the hosting Resident(s), which will be required to be paid within thirty (30) days of receipt of the notice of charges. If the amount is not paid within thirty (30) days of receipt of the notice charges, the Association may file a lien against the Resident's property.

I have read and agree that I am responsible for ensuring that my guests, attendees, vendors, contractors, etc., will abide by ALL rules, terms and conditions stated on this Function Request form. I also understand that I am responsible for any fines and/or penalties levied as a result of inadequate cleaning of the Facility, parking lots and any Association Common Area property affected by my Function, including any damage, stolen property or behavioral violations by any individual(s) attending my Function. I HEREBY RELEASE, ON BEHALF OF MYSELF AND ON BEHALF OF MY GUESTS, ATTENDEES, VENDORS, CONTRACTORS, HEIRS, EXECUTORS, ADMINISTRATORS AND ASSIGNS, THE ASSOCIATION, AND ITS DIRECTORS, OFFICERS, EMPLOYEES AND AGENTS FROM LIABILITY FOR ANY CLAIMS WITH RESPECT TO THE FACILITIES OR THE PROPERTY.

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In order to receive a full refund of your cleaning deposit you must complete all of the following Cleaning and Closing Procedures. Failure to do so will result in no refund of your deposit.

1. Cleaning:

• Clean all tables, chairs and other furnishings used during Function
• Pick-up all trash, including in the bathrooms
• Pick-up all trash (paper, decorations, etc.) in parking lot and around building
• Wipe down bathrooms (if necessary)
• Sweep floor
• Clean counter and sink, if applicable
• Empty all trash containers and put bags in outdoor trash dumpster

2. Closing:

• Arrange all furniture back to original placement prior to function