MCC and Rose Garden Rental Application

Name

First NameLast Name

Name of Organization (if applicable)

Address

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code

Phone Number

Please enter a valid phone number.Format: (000) 000-0000.

Email Address

example@example.com

Date of Birth

Date

Which rooms or areas are you interested in renting?

Event Description

Date of Event

Date

Active Event Hours: Please indicate the specific time your guests are scheduled to arrive and depart. (This should exclude your reserved setup and cleanup time).

Desired Rental Start Time (Access to the space is not granted before this time)

Hour Minutes

AM/PM Option

Desired Rental End Time (This is the time by which all guests, vendors, and equipment must be off-site. Please ensure your teardown and cleanup time is factored in.)

Hour Minutes

AM/PM Option

Estimate Participants

Will alcohol be served at this event?

To ensure your event is a success, please note that if you intend to serve alcohol, we require an additional alcohol permit fee, an additional refundable security deposit, and an approved NCPRD Special Use Permit to be on file before your event date

Will food be served at this event?

Would you like to request security services through NCPRD? (Note: An additional security service fee will apply).

Renter is responsible for restoring the facility to its original condition following the event. Would you like to request professional janitorial services through NCPRD to manage post-event cleaning? (Note: An additional janitorial service fee will apply).

Acknowledgment: Waiver
By signing below, you declare that all information on this application is true to the best of your knowledge and acknowledge and agree to the following terms and conditions:

North Clackamas Parks & Recreation District (NCPRD) is not responsible for accidents, injury, illness, damage, or loss of group or individual property. All groups and individuals using the facility will take appropriate measures to protect, indemnify, and hold harmless NCPRD, its governing and advisory boards/committees, and all employees against any and all claims for such occurrences as a result of persons attending any function at the facility. NCPRD may require the applicant to present a certificate of insurance, proof of posted bond, provide on-site security officers (hired by the Milwaukie Community Center), or meet other special conditions.

Signature for Waiver Acknowledgment

Acknowledgment: Rental and Permit Rules
By signing below, you affirm that you have read the Rental/Permit Rules and understand that the rental hours are inclusive of event set-up and tear-down. You are responsible for the conduct of all participants at the above-described activity and duly acknowledge that inappropriate or offensive behavior to staff will result in the inability to rent again. I hereby agree to be responsible for the safekeeping of the facilities and equipment used for this activity and for payment of all charges in accordance with standards established by NCPRD.

Cancellation and Refunds

Cancellations made at least four weeks before the reserved date will receive a full refund, minus the processing fee. Cancellations made less than four weeks before the reserved date will receive a 50% refund, minus the processing fee.

Milwaukie Community Center and Sara Hite Memorial Rose Garden Rental/Permit Rules

Events must comply with the City of Milwaukie noise regulations. Requests for variances from those regulations must be made by the permit holder to the City of Milwaukie. Approved variances must be submitted to the Facility Use
Coordinator at least three weeks before the event.
Rental Security Deposit fees are required at the time of application. The balance of rental fees is due no later than three weeks before the event. Failure to pay all fees on time will automatically cancel the event.
Cancellations made at least four weeks before the reserved date will receive a refund, minus a $50 processing fee. Cancellations made less than four weeks from the reserved date will receive a 50% refund minus a $50 processing fee
fee.
Fundraising activities must be specified at the time of application and must have prior NCPRD approval. No use permit will be issued to an individual or group who will charge admissions or fees for private monetary gain.
On occasions when simultaneous events may be scheduled in North Clackamas Park, the Milwaukie Community Center, or the Sara Hite Memorial Rose Garden, event participants may be required to utilize overflow parking options at Clackamas Christian Center or the Eastern Orthodox Church of the Annunciation, through permission granted by those entities.
All groups or individuals shall be liable for any damage or loss to equipment/property or for creating a condition that is hazardous to others. Outdoor use of Milwaukie Community Center equipment is not allowed and Rose Garden equipment is to be used solely in the Rose Garden, and removal to other areas is prohibited. Permit holders shall be required to pay amounts as determined by NCPRD for extraordinary services and cleaning that may be required, or damages to equipment or the facility that occur.
The security deposit is refundable if the renter cleans the rental area adequately, no NCPRD property is broken or missing, and the number of guests has not exceeded what was submitted on your application. If alcohol is used at an event that is rented as a non-alcohol event, the entire security deposit will be forfeited.
Exceeding the number of guests allowed at your event is a violation of fire and safety codes and will result in the forfeiture of your entire security deposit.
No special equipment may be brought in without prior approval. Examples include electrical equipment, lighting, musical instruments, platforms, barbecues, props, etc. NCPRD is not liable for damage or loss to any rental equipment. Rental equipment must be delivered and picked up within the rental time allotted on the permit. Equipment delivered early or left on site after the time specified in the permit will cause additional charges to be assessed.
The permit holder is responsible/liable for any food served at their event, which was not prepared in a licensed kitchen, that culminates in their guests acquiring a food-borne illness. All children must be in the rental area and with adult supervision at all times.
The Milwaukie Community Center does not allow fog/smoke machines, and they cannot be used anywhere at the Milwaukie Community Center. Rice, bird seed, silly string, confetti, and glitter may not be used anywhere in North Clackamas Park, the Milwaukie Community Center, or the Sara Hite Memorial Rose Garden. Open flame (including but not limited to tapered candles or birthday candles) is strictly prohibited. The use of votive or tea light candles may be permissible if the candles are enclosed in vented glasses. The use of a Unity candle is allowed in the rose garden.
All decorating, set-up, and clean-up time must take place during the paid permit period (includes all vendors).
The Sara Hite Rose Garden is located in a public park and must accommodate public use at all times. Permit holders may not prevent others from visiting the garden while their activity is underway.
Any changes to the completed application (i.e., additional hours, equipment, or outdoor use of barbeques) must be approved by the Facility Use Coordinator at least three weeks before the event.
All documentation for serving alcohol is due three weeks before the scheduled event alcohol is due three weeks prior to the scheduled event.

Signature for Acknowledgment and Agreement of Rental and Permit Terms

Milwaukie Community Center and Sara Hite Rose Garden Rental Application

Contact Information

Rental Information

Acknowledgments