Explore Your Opportunities
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Which interests you?
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Post Prom
Concessions
PTO Board Service
Communications
Volunteer Coordination
Hospitality
Other
Post Prom
Facility, Vendors & Services: Group Brainstorm, Clarify theme, title and log, Form Committees, Design posters and small art, Build event website & promo, Share theme with Prom Sponsors, Attraction / Rentals, Inflatables, VR Gaming equipment, Live Entertainment, Photo Op, Photo Booth Service, Karaoke, Pop-up Escape Room, Temporary Tattoos, Admin safety approvals, Confirm Plans w/Security, Layout Map, Update Volunteer Info Packets, District & Custodial requests, Scissor Lift/ladders, Coordinate with AD for gym and equipment use.
Registration & Check-In Processing: Giveaway w/ticket, Theme specific check-in goodies, Order signs and prize tickets, Announcements for drawings, Registration Prep, Work with Prom Sponsor, Work with Bank, First Aid boxes, Coffee shop coupons, Collect spreadsheet, Crowd control wristbands, Souvenir T-Shirts for Prizes.
Food & Refreshments: Determine foods, snacks, and drinks to be provided, Secure donations and discounts, place orders for supplementals, inventory and supplement service consumables, plan for presentation, order sandwiches for volunteers during set up, security, and janitors during event, confirm all orders and pick up times, transport to to event, and serve.
Decorations: Inventory and supplement reusable themed decorations, source and secure needed reusable equipment, Check for existing decorations, select and acquire needed themed consumables, Make decoration items as needed/desired within budget, Establish a decorating team, Create signage for "FREE FOOD"... Games and Activities, Source supplies for set up workers, Prep and stage items for set up night, Magically transform commons to suit theme.
Games & Activities: Indentify 6-10 thematic midway games , Locate and clean parts as needed, Game Ticket determination and inventory, Midway Game prizes, (Standard additional games include dodgeball, gaga ball, 9-square, ping pong, kids want basketball added), Mini Golf obstacles to fit theme, Build or Source additional games, Decide rules and ticket details in writing for each game, Coordinate Area Signage and Attraction Posters with Decorations, Track and Display Game Prize Gift Cards.
Casino: Identify games and # of tables, Recruit fun but knowledgable dealers, Decide prize structure, Determine buy-in (second chance tickets for extra chips?), Poker Tournament, Blackjack tournament, Knockers Tourney, RPS Tournament, Bingo!, Money Booth or cash giveaways (not gambling), Decorations are typically independent of theme.
Donations & Prizes: Shop for summer discounts on dorm prizes, Update Donation Platforms, Coordinate with Outreach Leader regarding Prize donations, Purchase needed raffle prizes with PTO Rep, Send details & pic for signage , Prep ticket bowls, Loss replacement, Dress tables, Prep Prizes, Prep writing table
Volunteer Coordinator: Prepare Set-Up Night reaction survey, Prepare Post-Post Prom reaction survey, Create sign-ups and request email blasts for helpers, Assign positions, Forward Info packets to volunteers, Email Volunteers RE: assignment training and expectations, Send duty roster to chairs, Send Set-Up Night reaction survey, Send Post-Post Prom reaction survey.
Social Outreach: Posts for all aspects-meetings, recruitments, needs, details, advertising, Prepare Student Feedback Survey, Maintain stamps and envelopes, Letter to past donors, Direct contact to new donors, Prize T-shirts Sponsor recruitment, Advertize in school newspaper/ newsletter, Solicit parent donations, Press Releases, Prep for School Yearbook, Prep for School Newspaper, Distribute Thank You notes to donors.
Concessions
Ordering
Inventory & Prep
Pick Ups & Deliveries
Opening & Closing Stands
Hospitality
Conference Meals
Cafeteria& Bus Driver Appreciation
Refreshments for Teacher Appreciation Week
Refreshments for NHS Induction Ceremony, Winter Break, etc.
Board Service
President: Presides at all meetings of the PTO and the Exectutive Board. Has authority to approve contracts and expenditures outside of funding requests.
Vice President: Assumes the duties of the President in their absence. Membership Chairperson. Audits books with AT at the end of year.
Secretary: Records minutes of all PTO meetings. Disseminates Board Meeting minutes and shares messages.
Treasurer: Receives and disburses all funds of the PTO. Maintains an accounting of all accounts and reports to Board.
Assistant Treasurer: Responsible for detailing group profits from working concession stands and securing money bags for each event. Audits books with VP at end of the year.
Communications
Social Outreach: Publicizes the events and activities of the PTO. Contacts news media when advantageous to promote school image.
Written Word/Digital Branding: This is the bridge between ideas and implementation - getting the word out allows things to happen
Volunteer Coordination
Scheduling workers to open and close events
Scheduling teams to work concession stands
Scheduling helpers for hospitality events
Recruiting new members when possible
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