• Landcare Groups: Membership Renewal

    Landcare Groups: Membership Renewal

    Please use this form to renew your membership and insurance with Landcare NSW as a Landcare Group.

  • Thank you for your renewing your membership with Landcare NSW! 

    Please note this form is NOT an application form for NEW membership.

    It is only for existing member groups looking to renew an existing membership.

    There are three main steps you will have to complete as part of your renewal:

    1. Complete this form to renew membership for the period 1 July 2026 to 30 June 2027.
    2. If required, please provide any further supporting information as requested by Landcare NSW. 
    3. Pay your invoice for membership and insurance once sent to you.

    If you choose to apply for insurance, your insurance certificate of currency will be emailed to you within four weeks of your full invoice having been paid. 

    • Part I - Group Overview 
    • What would you like to renew?*
    • Have your group's address and/or region changed?*
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    • Please select the NSW Region that your group operates within. If it additionally or solely operates outside of NSW, please select Other and advise where.*
    • Have your Incorporation details changed?
    • Date of Incorporation
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    • Does your group have an ABN?*
    • Are you a Registered Charity?*
    • Are you an endorsed Deductible Gift Recipient (DGR)?*
    • Part II - Detailed Group Information 

    • Landcare NSW is aiming to capture evidence to demonstrate the impact of Landcare and the socio-economic benefits it delivers. By demonstrating value for money and measurable impact we can make a strong case for continued funding.

      The information collected in this section will help us create a detailed picture of what Landcare looks like across NSW, including the economic and social contributions of volunteers. 

    • Which of the following activities is your Landcare Group involved in? Tick your top 3.*
    • How would you classify your group?*
    • How long has your group been active?*
    • Where does your group typically work?*
    • What kind of landscapes does your group typically work within?*
    • Are you aware of the NSW Landcare Enabling Program which provides funding to employ Landcare Coordinators?*
    • Over the past 12 months, has your group received support from a local or regional Landcare Coordinator?*
    • Do you run volunteer events?*
    • On average, how many volunteers attend an event/working bees?*
    • On average, how often do you run events/working bees?*
    • What's the average age of your committee members?
    • What's the average age of your regular volunteers?
    • Does your group have a website and/or social media pages you can share with us? This will allow us to promote your content on the Landcare NSW socials.*
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    • Part III - Contact & Member Details 
    • Have any of your group's contact details changed? This includes the primary and secondary contact persons, as well as your main and alternate representative.*

    • Please provide contact details for the primary contact person within your group. 

      Note, this will be the main point of contact for all important notices, including invoices, invitations to our AGM, our Connections newsletter, invitations for grants and other funding opportunities.

      It is the responsibility of this nominated primary contact to cascade and forward on important information and announcements as appropriate.

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    • Your Members

    • Who is a member?

      The legal definition of a member "of a not-for-profit organisation is someone who has satisfied the requirements of formal membership of the organisation". 

      Your group's Constitution will include further specific formal definitions of who qualifies as a member.

    • Does your group have member groups (that are separate legal entities)?*

    • Any group members of your group, that are independent legal entities, are not covered by Landcare NSW insurance cover unless they become members of Landcare NSW in their own right. 

      Landcare NSW member groups, that have their own member groups underneath them, are considered District Networks under the Landcare NSW Constitution, and do not have voting rights with Landcare NSW. 

    • What are sub-committees?

      A sub-committee is defined according to NSW Associations Law & Regulation.

      It is governed and auspiced by the Committee of an incorporated association or other legal entity. A sub-committee is not a legal entity in its own right, and cannot hold an ABN or enter into a contract.

      For sub-committees that identify as local Landcare Groups and are recognised as a Landcare Group by a Landcare group name/logo, the following applies:

      • They are eligible for membership with Landcare NSW
      • They are not automatically covered by your Landcare NSW insurance unless they have been nominated in this form and approved as a sub-committee by Landcare NSW
      • A $50 membership fee applies per sub-committee if your group wishes to extend your insurance to this sub-committee
    • Does your group have sub-committees (that are governed by your group and are NOT separate legal entities) that you would like covered under your insurance policy?*

    • Complete this form for each sub-committee listed above: https://form.jotform.com/LNSWjotform/landcare-groups-sub-committee 

      Please note, without complete information about each sub-committee we will not be able to appropriately provide insurance cover, and enable membership rights. 

    • Part IV - Representative Details 

    • As a member group, you must appoint a Representative, who can represent your group at Landcare NSW's AGM, and vote on behalf of your group (if applicable).

      • Each Landcare Member Group must appoint one individual as its Representative by notice to the Secretary (which may be given by completing any online form approved by the Board). The appointment may be a standing one.
      • A Representative may exercise any and all powers of the Landcare Member Group unless the appointment specifies otherwise.
      • The appointment may be made by reference to a volunteer position held.
      • An employee may not be appointed a member representative (this does not apply to group members defined under 5.3 (a) (C) in our constitution - e.g., external organisations that perform activities similar to those of a Landcare Group).

      If the Representative of your group is different to your Primary Contact, please provide their details below. 

    • Is your Representative the same as your Primary Contact?*
    • Would you like to nominate an Alternate Representative (e.g., in case of absence of Representative)?*
    • Part V - Financials & Type of Membership 

    • Landcare NSW membership & insurance fees are determined based on your group's expenditure during the 12 months immediately prior to your application. 

      E.g., if you apply for membership in June, we will ask for your expenditure for the period May-May. 

      Expenditure is your Group/Entity's expenses (what you have spent) for the immediate past 12 months at the time of applying for membership minus any monies given to another LNSW Member Group.

      Examples include:

      • Program Costs: Expenses directly related to delivering your mission, such as community services, educational programs and initiatives, or environmental conservation and revegetation efforts.
      • Staff Salaries and Benefits: Wages for employees, including health benefits, superannuation, and training to ensure they can effectively support the group.
      • Administrative Costs: Office rent, utilities, insurance, legal fees, and technology expenses (software, computers, website hosting).
      • Fundraising Costs: Marketing, event planning, donor outreach, and grant writing efforts to secure funding and sustain operations.
      • Volunteer Support: Costs associated with recruiting, training, and supporting volunteers, such as background checks, uniforms, and travel reimbursements.
      • Outreach and Advocacy: Campaigns, workshops, or public awareness initiatives that align with your mission.
      • Equipment and Supplies: Any materials needed to run programs, including medical supplies, educational resources, or operational tools.

    • The following fee structure applies for the FY2026-27 (fees are exclusive of GST):

    • The Landcare NSW insurance program for Landcare Groups includes three standard insurance policies:

      • Volunteer Workers Personal Accident Insurance
      • Public and Products Liability Insurance
      • Protector / Association Liability Insurance

      Once your application is approved, the primary contact will be emailed an invoice for the group's membership and insurance fees (if applicable), followed by a Certificate of Currency confirming your insurance cover once the invoice has been paid (if applicable).

    • The expenditure to be used for fee calculation is for the 12-month period ending on...*
       / /
    • For membership fee calculation: Please indicate your expenditure during the 12-month period ending at the above stated date. E.g., if you have entered 30 April 2026 above, please provide your group's total expenditure during the period 1 May 2025 - 30 April 2026.*
    • For membership and insurance fee calculation: Please indicate your expenditure during the 12-month period ending at the above stated date. E.g., if you have entered 30 April 2026 above, please provide your group's total expenditure during the period 1 May 2025 - 30 April 2026.*

    • The total fees indicated above will be invoiced to you - your group's nominated primary contact will receive the invoice and payment instructutions via email within one week of completion of this form. 

    • Part VI - Optional Questions & Feedback 

    • Landcare NSW’s role is to advocate for its members. As Landcare NSW looks towards the future, we are preparing a new business case to secure funding for Landcare beyond June 2027.

      Your input is vital to ensure the needs and priorities of Landcare groups across NSW are captured. We want to reflect on the lessons learned from the current Landcare Enabling Program (LEP) and our membership program, identify gaps and opportunities, and imagine what the next phase of Landcare support could look like.

    • We would love to hear your experience: Would you like to provide feedback on the membership and insurance offering and support over the last 12 months?*

    • Please indicate your agreement with the following statements about our membership program.

      Over the past 12 months, the Landcare NSW membership and insurance program and offering...

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    • What member benefits did you find most useful and/or have accessed the most in the last 12 months?

    • Landcare into the Future

    • Would you like to provide feedback on what you think Landcare in NSW should look like into the future?*
    • Part VII - Declarations 
    • Please tick the following to confirm your understanding and agreement:*

    • The Landcare NSW Constitution can be accessed here.

    • Landcare NSW is committed to protecting your privacy and handling your personal information in accordance with the Privacy Act 1988 (Cth) and the Australian Privacy Principles.

      The information you provide in this form will be collected and used by Landcare NSW to:

      • Communicate with members about relevant news, events and information 
      • Understand the needs and activities of our member groups for the purposes of improving our member services and insurance program
      • Support the ongoing administration of our insurance program
      • Gather insights into the representation of the Landcare movement across the state and Australia-wide
      • Strengthen our advocacy and reporting to partners, funders, and stakeholders

      Your responses will be accessed only by authorised Landcare NSW staff and used for the purposes outlined above. Member data may be aggregated or de‑identified for reporting, planning, or sector‑wide insights. We will not share your identifiable information with third parties unless required by law or with your consent.

      By submitting this form, you acknowledge that your information will be collected, stored, and used in line with Australian privacy legislation and Landcare NSW’s privacy practices.

      If you have any questions about how your information is handled, or if you wish to access or update your personal details, please contact Landcare NSW.

    • Part VIII - Review & Submission 

    • Typically, renewals will be processed within one week. 

      If you have opted in to access insurance, your Certificate of Currency will be emailed to you within one month of invoice payment. Should you require it earlier, please contact us. 

      When you are ready to submit, please enter your email and click 'Submit'. A copy of your responses will be sent to your email address.

      Please contact our Memberships Team at memberships@landcarensw.org.au if you have any other questions or queries.

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