Whitefield Academy Missing Receipt Form

Missing Receipt Form
In accordance with Whitefield's Corporate Credit Card Policy, cardholders have a responsibility to retain support for all charges by providing a dated, itemized receipt that identifies the item(s) purchased.

If a receipt is lost and cannot be recovered, complete this form. Employee and supervisor signatures are required before uploading it to the Truist Enterprise Spend Platform in lieu of the receipt.
Employee Name*

First NameLast Name
Employee Email*
whitefieldemployee@example.com
Supervisor Name*

First NameLast Name
Supervisor Email*
whitefieldsupervisor@whitefieldacademy.com
Transaction Details
Date of Transaction/Purchase*

MonthDayYear
Date
Merchant Name*
Transaction Amount*
Business Justification: Describe the expense and its business purpose. Be specific (e.g., “Team lunch to discuss upcoming project” or “Fuel for rental car during professional development travel”).*
Please check the appropriate box below to indicate the reason for missing receipt:*

Receipt was lost or misplaced after the purchase.Merchant did not provide a receipt.Receipt was damaged, illegible, or faded.Other
Employee Verification
By signing this form, I {Employee Name} verify that the purchase detailed above was made for legitimate and authorized school purposes and that I have made a diligent effort to obtain the original receipt. I understand this form is to be used only in rare circumstances and not on a routine basis. I acknowledge that excessive use of Missing Receipt Forms may result in the revocation of my Corporate Credit Card privileges.
Employee Signature*
After submission, this form will automatically be sent to your supervisor for approval and signature. You will receive an email once the process is complete.
Should be Empty:

Missing Receipt Form

Transaction Details

Employee Verification