Venue Hire Enquiry Form

1
Event Name* This field is required.
2
Your Name* This field is required.
First Name
Last Name
3
Contact Email* This field is required.
example@example.com
4
Contact Number* This field is required.
5
What type of booking is it?* This field is required.CSP = Imperial Clubs, Societies & Projects College Department = Imperial College teams External = external organisation, company or individual
CSP
College Department
External
6
CSP Name
7
College Department
8
Preferred Venue* This field is required.
Metric
Union Bar
Reynold's Bar
MR3
AS1&2
Union Dining Hall
MR 1&2
Union Concert Hall
Gym
9
Preferred Date 1* This field is required.While we try our best to accommodate your preferred date, our venues are frequently in use. Therefore, please ensure to also provide an alternative date below. Please note that we do not take bookings on Wednesdays and Fridays during term time.
Date
Day
Month
Year
10
Preferred Date 2* This field is required.
Date
Day
Month
Year
11
Predicted Number of Attendees* This field is required.
12
Event Start Time* This field is required.This is the time you expect your guests to arrive. Please specify AM or PM.
13
Hire Finish Time* This field is required.This is the time you expect to be out of the venue. Please specify AM or PM.
14
Venue Access Time* This field is required.We offer the venue an hour before the event start time. To receive an accurate quote, please advice below, should you require additional time. Please specify AM or PM.
15
Venue Hire Description* This field is required.How would you like to use the venue and who is the event organised for? Example: an evening networking event for the Physics department. We would like drinks, finger food and a relaxed atmosphere. Ideally, we would like a screen and microphones as we will be doing speeches and announcements.
Huge
Large
Normal
Small
Ok
Ok
16
Technical Requirements* This field is required.While we are able to ensure that background music is always available, please select any additional requirements for your event. Please note: not all of the technical equipment listed is available in all venues.
AV System Hire
Professional DJ to be provided by ICU
Access to AV Equipment
Microphones
Portable PA system
Projector
Screen
None of the above
Other
17
If you have any other technical requirements, please specify below.
Huge
Large
Normal
Small
Ok
Ok
18
Beverage Requirements* This field is required.Drinks Vouchers can be exchanged for the following selection of drinks: - House wines - Single house spirit and mixer - House beers & ciders - Soft drinks
Bar Staffed
Prepaid Drinks Vouchers
Welcome Drinks
None (Dry Hire)
19
Will catering be required for this booking?* This field is required.
Yes
No
Unsure
20
If you're unsure of Catering at this stage, our team will liaise with you and advise you over email.
21
What type of catering is required?* This field is required.
Breakfast
Lunch
Dinner
Canapés
Afternoon Refreshments
All day Catering
BBQ
External Vendor
Other
22
Dietary Requirements* This field is required.Please specify how many guests per dietary requirement. Example: 5 vegan, 3 gluten free, 10 vegetarian, 3 halal
Huge
Large
Normal
Small
Ok
Ok
23
At what time do you want Catering to be served?* This field is required.Please specify AM or PM.
24
Do you need continuous refreshments throughout the event?* This field is required.
Yes
No
25
Additional NotesAny non-standard requirements the Events team should be aware of?
Huge
Large
Normal
Small
Ok
Ok
26
I confirm this request meets the minimum catering notice period* This field is required. e.g. 5 business days standard / 10 business days for large events
Yes
No
27
CSP Cost Code / Budget Centre* This field is required.
28
Budget Owner Name* This field is required.
First Name
Last Name
29
I confirm budget approval has been obtained from the Activities Team* This field is required.
Yes
No
Should be Empty: