BBYO Trek Europe 2026 - Registration

  • BBYO TREK EUROPE 2026 - Registration Form

    Registration and full payment deadline - May 11, 2026

  • Please note the deadline to submit this form together with full payment is 12:00 PM, May 11th 2026. If this form and full payment is NOT received by this deadline date, your place is not guaranteed and can be filled by other potential participants. Payments made after trip has reached capacity will be fully refunded. If we reach capacity for a single bus, we will create a waiting list for potential drop-outs or to create a second bus. All questions on this form are regarding the teen attending Trek Europe 2026, it is the Parent/Guardian's responsibility to complete this form on their behalf.

    If you are applying to be a Madrich/a (Leader) for Trek Europe 2026, please complete the form on your own behalf. 

  • Personal Information

  • Date of Birth (as shown on Passport)*
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  • Pronouns

  • Participant Contact Details

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  • Format: 0000 000 0000.

  • Participant Address Information

  • Country

  • Participant Passport Details

  • Please note: All participant passports must be valid for 6 months after their return date from Europe, this would be January 17th 2027 - it is your responsibility to ensure the participant has a valid passport. If you need to obtain a new passport, please do so IMMEDIATELY as this can take considerable time, particularly in the run up to the summer. If this is the case, answer "no" to the question below and continue with the form. It is essential that you email BBYO with your new passport information as soon as it is received. Please Note: if the participant has any other passport other than a UK passport, it is your responsibility to address all relevant entry and exit requirements - if any delays, complications, or additional costs arise, it will be solely your responsibility.

  • Do you have a passport that meets the above requirements?*
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  • Passport Issue Date*
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  • Passport Expiry Date*
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  • Does the Applicant have a GHIC?*
  • Do you have another nationality?*

  • Permissions and Contact Preferences

  • I give BBYO permission to use any still and/or moving image including video and audio footage, depicting the applicant, taken on behalf of BBYO, on the Programme for promotional and marketing materials, training and education, and social media.*
  • We'd love to keep you updated by email with our latest news, other projects, upcoming events or general fundraising activities. Please tell up how you would like to hear from us by selecting the boxes below. You are free to change your mind at any time.
  • I give BBYO permission to share my teen's name prior to Trek Europe 2026 for the purposes of sharing all group participants*

  • Parent/Guardian 1 Contact Details

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  • Format: 0000 000 0000.
  • Format: 0000 000 0000.
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  • Will this Parent/Guardian be in the UK throughout Trek Europe 2026 should BBYO need to contact them by phone/email?*
  • Is there a second Parent/Guardian for the participant?*
  • Is there an emergency contact person available in Europe for the participant?*

  • Parent/Guardian 2/Emergency Contact Details

    While the participant is on Trek Europe 2026, it is important that BBYO should be able to contact a responsible adult at any time, should Parent/Guardian 1 not be contactable. This person should be contactable by phone/email at any point throughout Trek Europe 2026 and should be prepared to take responsibility for the participant should they need to return home. Please inform this person of the above and ensure they are aware of the dates of Trek Europe 2026 and that in an emergency, they will contacted during unsociable hours.

  • Parent/Guardian 2/Emergency Contact Address Information

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  • Format: 0000 000 0000.
  • Format: 0000 000 0000.
  • Is this Parent/Guardian 2/Emergency Contact a legal guardian for the participant*
  • If BBYO need to contact the Emergency Contact I consent to BBYO sharing any necessary information relevant to the care of the participant*
  • This person will be in the UK throughout Trek Europe 2026 should BBYO need to contact them by phone/email*
  • Have you attended a BBYO event before?*

  • Further Participant Information

  • Have you ever received a Fixed Term or Permanent Exclusion or Expulsion (from School, College or Similar)?*
  • Have you ever attended summer schools/camps/weekend away or similar or otherwise lived away from home for any period?*
  • Have you ever had to leave summer schools/camps/weekend away or similar early for any reason or been sent home?*

  • Dietary and Allergies

  • Disclosing full and complete information regarding allergies is extremely important so that BBYO and the service providers in Europe can fully understand the needs of the participant.   BBYO are unable to make any guarentees or committments regarding allergy triggers   As a reminder, any participant that has been prescribed an adrenaline auto-injector (EpiPen) should bring a minimum of two EpiPens on Trek Europe 2026. One will be requird to be kept on the participant at all times, and one will be  in an appropriatemy marked (name, triggers, etc.) protectove box. If an EpiPen is used, lost, damaged, or stolen it must be replaced in Europe at the family's expense as it will not be covered by the medical insurance. If any of this is not relevant to your teen then please put N/A.

  • Do you have any allergies or intolerances?*
  • Do you have any dietary requirements?*
  • Dietary requirements list*

  • Kosher Food

    Our policy for kosher food on Trek Europe is throughout the week to provide vegetarian options for breakfast and lunch. Typically breakfast is at the hotel where BBYO advises the participants to only eat vegetarian food. Lunch is either a packed sandwich or 'pizur' where the teens are given the opportunity to find a place to eat within a small group - again with the advice of eating vegetarian food only. Dinners are often (not always) from a kosher institution or restaurant. Shabbat dinner and lunch are fully kosher and meaty. Should you require a stricter level of kosher, please indicate below, and we ensure that certified kosher food is provided where possible.
  • My teen requires certified kosher food in Europe

  • Allergies

    These questions should be answered where you have any allergy or intolerance diagnosed by a healthcare provider (including those indicated in the previous question and also including both food and non-food allergies e.g. animals, stings, medications, latex, etc.). If you have been given an allergy management protocol document by a medical practitioner, please provide a copy of this. You will have the opportunity to provide us with details of up to 3 allergies. If you have more please select 'other allergies' and make sure to list them all in the description box. PLEASE PUT N/A IF IT DOESN'T APPLY TO THE PARTICIPANT.
  • Common symptoms - Skin: hives, itching, rash,flushing, swelling (face, arms, hands, legs) Mouth: Itching, swelling (lips, tongue, mouth) Abdominal: Nausea, cramps, vomitting, diarrhoea Throat: itching, tightness, difficulty swallowing, hoarseness, cough Lungs: shortness of breath, repetitive cough, wheezing, tighness of the chest Heart: chest pain, loss of consciousness

  • Please include information regarding medication (name, frequency and dosage) as well as other treatments for the condition. If the participant has a diagnosis but has never had a reaction please indicate this and provide information regarding treatment and medication recommended by a healthcare provider for use in case of an allergic reaction.
  • Due to the allergy/intolerance, buffet-style meals are problematic*
  • Can you consume foods that 'may have been processed in the same factory as an allergen?*
  • Have you ever had to make an emergency hospital visit due to an allergic reaction?*
  • Do you carry an EpiPen for the allergy?*

  • Allergy Waiver

  • All participants with an allergy must fully complete the Allergy questions on the Online Application Form so that BBYO can fully understand the specific needs of each participant prior to Trek Europe 2026, which, in the large majority of cases, the Tour Provider in Europe is able to cater for. It is essential for you to provide us with very specific information relating to any food allergy (including whether any reaction occurs with airbourne food particles) to make sure of the possible risks in addition to signing the waiver below. As a reminer, if you have been prescribed an adrenaline auto-injector (EpiPen) you should bring a minimum of two doses on Trek Europe 2026. Both of these two doses should be kept on the participant at all times in an appropriately marked (name, triggers etc) protetive box. If an EpiPen is use, lost, damaged or stolen, it must be  replaced in Europe at the family's expense as it will not be covered by the medical insurance. Please note that ingrendient lists may be written in the language of the European country and the Applicant should ensure they fully understand what they are consuming before doing so.

  • Medical Conditions

    We take equality and inclusion very seriously and do our upmost to accommodate all manner of health and welfare issues. Disclosing your needs to us well in advance allows us to cater for your child/participant's needs during Trek Europe 2026 and create a suitable care plan. However, if we are unaware of issues beforehand, we may be unable to provide the required level of support during Trek Europe 2026 resulting in your child/participant having to be removed from the programme for safety, and at your expense. If you fail to declare a mental or physical health condition that has been diagnosed prior to the trip departure date, we reserve the right to cancel your child's place on the trip or send your child home during the trip with no refund applicable.We may require you to have a further form completed by a GP or a specialist at your own cost, if we need further information.

  • GP Information

  • Format: 0000 000 0000.

  • Over the past six months:

  • Over the past six months have you experienced any of the following. Please click on the condition(s) below you have experienced:*

  • Depending on the severity of the condition(s), you may be required to provide additional information and/or documentation. It is likely that this will need to be written by a Doctor/Specialist/Consultant/other medical professional as required. In cases where a medical practitioner is required to provide such documentation, they will need to be provided with a description of the Trek Europe 2026 programme provided by BBYO and be asked for details of: the condition, limitations to your ability to participate in the programme and its sub-parts, frequency of medication and treatments, together with their contact details. (Please note, this information will also be used to ensure that insurance and appropriate care can be provided).

    In order to ensure that the Application process is completed as efficiently as possible, and by the relevant deadlines, we reccommend that you alert the Doctor/Speciailist/Consultant/other medical practitioner as soon as possible that this may be required in order for you to participate on Trek Europe 2026.

  • More than Six Months Ago

  • Have you previously (more than six months ago) experienced any of aforementioned conditions?*
  • Please select the conditions you have experienced*

  • Medication

  • Are you currently taking any medication that has been prescribed by your Doctor/GP/Specialist/Consultant? This includes all medication including antibiotics, the contraceptive pill, other medication, alternative medicine, etc.*

  • Further Medical Information

  • Have you taken out any additional medical insurance for a pre-exisiting medical condition?*
  • Have you had any surgery, hospitalisations or serious injuries?*
  • Have you suffered from any other infectious diseases in the past three years (not including Covid)?*

  • Immunisations

  • You have received a tetanus in the last ten years*
  • You have received the MMR (Measles, Mumps, Rubella) vaccine?*
  • You have received the Polio vaccine*
  • You have received the Meningitis vaccine*
  • Have you been vaccinated against Covid?*

  • Wellbeing

    Please contact BBYO if there are any social/welfare issues that may affect the groups split.
  • Have you ever received counselling or psychotherapy or psychological treatment or any related form of support*

  • If you have received any form of counselling, psychotherapy, psycological or psychiatric treatment etc. we may require an accompanying specialist form to be completed at your own cost. The form includes a description of Trek Europe 2026 and asks for details of the condition, limitations on and capabilities of the participants participation in the Programme and its sub-parts, frequency of medication and treatment together with the specialist contact details. Please note, an additional letter may still be required from the specialist if the medical insurers require further information not provided on the form. In order to ensure that the Application process is completed as efficiently as possible, and by the relevant deadlines, we reccommend that you alert the specialist as soon as possible that this may/will be required of them in order for you to participate in Trek Europe 2026 and by the relevant deadlines.

  • Have you ever been bullied?*

  • Fears and Phobias

  • Do you have any fears and/or phobias?*

  • Self-Harm

    Self-harm refers to an intentional act of self-poisoning or self-injury, irrespective of the motivation or apparent purpose of the act, and is an expression of emotional distress (National Institute for Clinical Excellence, 2020). It includes all forms of deliberate behaviour which damageyour body in any way either internally or externally, including cutting or buring yourself (or causing damage to your mental state of health or well-being)
  • Have you ever self-harmed?*

  • Miscellaneous

  • Agreements

    Please contact office@bbyo.org.uk with any questions, comments, or concerns.
  • We appreciate your honesty in disclosing the participant's medical history. BBYO aims to create supportive and inclusive environments for all participants on tour so that they may get the most out of the trip. Whilst we will do our upmost to support the participant, there is still a risk that they may experience mental health conditions on tour. The participant's health and wellbeing during the programme are our primary concern. Therefore, we have outline how we may best support the participant during tour which may include a support plan and risk assessment. It should be noted that the participant's acceptance onto the programme and ongoing paritcipation is at the sole discretion of BBYO UK. The majority of medical insurance policies for tour do not cover any self-inflicted medical situations or psychological assessments/treatments related to mental health conditions. If the participant experiences mental health conditions during tour and BBYO UK decide that they require medical or psychological assessments/treatments for their safety and well-being, this will not be covered by the insurance policy. Therefore, all costs associated will be at the parent/guardian's expense. You can find further information about this in our terms and conditions document. It is important to note that, due to the nature of the programme, the madrichim (leaders) will not be with the chanichim (participants) at all times, including, but not limited to: free-time, when participants are in their rooms, at night, and when using the bathroom. During tour, should the participant need additional support, they should speak to one of their madrichim so that they can best understand how to support them. This may be as per their care plan, as agreed with you in advance, or through treatment from medical professionals, should BBYO decide that this is required. As stated above, as the participant's parent/guardian(s): I acknowledge the medical policy for BBYO Trek Europe does not cover any self-inflicted medical situations or psychological treatment/assessment related to mental health conditions. I understand that I will be liable for any and all associated costs relating to any required treatment. I understand that BBYO UK reserves the right to remove a participant from the programme if BBYO UK decides that there is a concern for their safety and well-being and/or if the required level of support is beyond which can be reasonably provided and/or if their need are impacting negatively upon the group dynamics. If the participant has to return to the UK at an alternative time due to their mental health, repatriation will not be covered by the BBYO UK insurance and any associated costs will be covered by myself, the parent/guardian(s). I confirm that I have fully disclosed all of the participant's medical history relating to their mental health to BBYO UK, including all information relating to severity, symptoms, and previous treatment. I agree that I will continue to update BBYO UK if there are any changes to the participant's mental, emotional, or physical health prior to BBYO Trek Europe. As part of this, I agree to comply with requests from BBYO UK for an update from any professional involved with the participant's care at any time. I agree that if this is required, any costs will be at my expense as their parent/guardian(s).
  • I would like to donate extra to help provide financial assistance for other BBYO participants to attend Trek Europe*
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