Event Request Form

Event Request Form
Submit your event details and support needs to request use of the Dance Building. Please note that completing this form does not constitute approval; our team will follow up after reviewing your submission. The Dance Building studios are primarily reserved for Department of Dance rehearsals and performances. When space is available, this form will be used to evaluate whether your event can be accommodated.

This form is required for any requests involving studio space or production technology, excluding department-scheduled rehearsals. It helps us assess space, staffing, and resource availability. Provide as much detail as possible so we can fully evaluate your request. Please note that any required staffing or production support will incur fees, which are the requester's responsibility.

Dance Faculty: May reserve dates the semester prior. Applicants seeking to plan outside of these timelines should still submit an event request form.

Non-Dance Faculty: May request dates up to 8 weeks in advance.

MFA Candidates in Dance: May request dates up to 8 weeks in advance.

BFA Dance Majors & Dance Minors: May request dates up to 6 weeks in advance.

Non-Dance Students (Graduate & Undergraduate): Evaluated on a case-by-case basis; requests are not granted more than 6 weeks in advance.

Applicants seeking to plan outside of these timelines should still submit an event request form. If the request meets the Department criteria, it may be considered for scheduling outside of these guidelines on a case-by-case basis. Please remember: submission of this form is only a request. Use of the space and production resources is not guaranteed until you have been contacted directly and received confirmation.
Main Contact Information

Event Coordinator, main point of contact
Email Address
example@example.com
Full Name

First NameLast Name
Phone Number
Please enter a valid phone number.Format: (000) 000-0000.
Name of Organization, Department or Student Group
Faculty or Staff Contact Information

Student group requests must include a designated faculty or staff mentor who will participate in event planning and coordination. Based on the scope of the event, the mentor may be required to attend all technical rehearsals and performances.
Full Name

First NameLast Name
Email Address
example@example.com
Phone Number
Please enter a valid phone number.Format: (000) 000-0000.
Event Details

Completion of all questions is required. Selection of equipment or services does not constitute approval for use. Requests involving production or AV equipment may incur additional fees, including staffing by Dance Department personnel.
Event Title
Event Description
Please include details of any planned reception following your performance. Food, beverages, and street shoes are strictly prohibited in the studio spaces.
Type of Event
Is anyone involved in this event receiving course credit for their participation?
Event Location / Room Requested
Event Date and Performance Time

MonthDayYear
Date
Hour MinutesAM/PM Option
Contingency Event Date and Performance Time

MonthDayYear
Date
Hour MinutesAM/PM Option
Event Date and Access Start Time

MonthDayYear
Date
Hour MinutesAM/PM Option
Event Date and Access Exit Time

MonthDayYear
Date
Hour MinutesAM/PM Option
Please include a detailed schedule outlining your daily access times and final exit times from the studios.
Expected Attendance
Expected Performers and Crew involved
Do you plan to use the piano in the space you are using? (You are not allowed to move the piano around in the space or out of the space without special approval)
Will admission to this event require a ticket purchase or entry fee?
SMTD has rules and regulations about ticket sales.
Will there be any minors participating in your event? (Performing, auditioning, etc.)
Please note: If minors will be present, additional paperwork will be be required.
Technology Needs (check all that apply)

Other
Furniture, Scenic, Props and Setup Needs
For events in the Dance Performance Studio Theatre, please specify your intended use of the upstage black curtain, white cyc, and/or black masking legs. Availability of these elements may be limited based on classroom use.For events in the Berg Studio, please note any plans to use the green screen backdrop and additional lighting.
Staffing and Support Needs
We will review each request to determine whether additional staff is required to support your event. If additional staffing is necessary, all associated costs will be the responsibility of the requester.Any individual using production and AV materials must complete required onboarding and training, which may involve additional time commitments and fees.
Accessibility Needs
Risk or Safety Concerns
Please review the building use policies available on the SMTD website. The studios are governed by strict usage guidelines. Street shoes, food, and beverages are not permitted in any studio spaces.
Additional Notes
Acknowledge

I understand that any changes to this request will require re-approval from the Department Office and may impact the ability to successfully execute this event.
Signature
The production team will review the request and respond within 14 days. Please be prepared for the following possible responses: Approved - next step is that the production staff will initiate a meeting. Pending - more information is needed (the event is still not approved). Denied - The event is not approved. Possible reasons include the timing, space availability, staffing, and/or the nature of the event. If your request is denied, we will try to direct you toward alternate spaces within SMTD to try, though we cannot guarantee an alternate space will be available. If your event is approved, the production lead from the department will contact you regarding the next steps.
Should be Empty:

Event Request Form

Main Contact Information

Faculty or Staff Contact Information

Event Details

Acknowledge