2. PURPOSE
The purpose of this Agreement is to establish the terms under which the Contributor may be granted accreditation to capture photo and/or video content at Ontario Lacrosse Association (“OLA”) sanctioned activities and events.
Approved Contributors may be included, at the OLA’s sole discretion, in the OLA Approved Photographers & Content Creators Directory, which serves as a resource for OLA member clubs, leagues, and event organizers seeking qualified media professionals.
3. ACCREDITATION & ACCESS
3.1 Approval Requirement
Only individuals approved by the OLA will be permitted to capture photo or video content at OLA-sanctioned events in an official capacity.
3.2 Scope of Access
Accreditation may include access to designated areas of events, subject to event-specific guidelines and the direction of the OLA or host organizers, including the player’s bench, penalty box, field sidelines or endlines, or other areas that are restricted to non-participants.
3.3 Non-Exclusivity
This Agreement does not grant exclusivity. The OLA may approve multiple Contributors for the same event or program at its sole discretion.
3.4 Use of Accreditation
Media Accreditation is issued solely for the purpose of performing approved media duties at OLA-sanctioned events.
Accreditation does not constitute complimentary admission for general attendance. The Contributor may only use their accreditation while actively working in a legitimate media capacity. When not working, standard admission policies apply.
4. TERM AND TERMINATION
4.1 Term
This Agreement will commence on the Effective Date and remain in effect for one (1) year. During the term, accreditation is non-transferable.
4.2 Renewal
This Agreement may be renewed annually at the discretion of the OLA.
4.3 Termination
The OLA may revoke accreditation at its discretion, including but not limited to breaches of this Agreement or OLA policies. Any unauthorized use or misuse of accreditation, including use after revocation, may result in removal from the facility.
5. ROLE AND RESPONSIBILITIES
5.1 The Contributor agrees to:
- Conduct themselves in a professional and respectful manner at all OLA-sanctioned events;
- Capture content that reflects the values and integrity of the sport;
- Follow all event guidelines, venue rules, and direction from OLA representatives;
- Submit content to the OLA upon request for promotional or archival use;
- Not access restricted or private areas, including locker rooms, dressing rooms, or medical spaces, without explicit authorization;
- Maintain safe positioning at all times and ensure that media activities do not interfere with gameplay, officials, or participants.
6. CONTENT DELIVERY
Where requested by the OLA, the Contributor agrees to provide:
- High-resolution, unwatermarked photo and/or video assets;
- Delivery within a reasonable timeframe following the event, or during the event where applicable, as mutually agreed upon in advance of the event;
- Upload of content through OLA-designated platforms.
- The Contributor will be provided access to the OLA PhotoShelter platform for the purpose of uploading content. Alternatively, the Contributor may request access to the OLA Google Drive for file submission.
Requests for platform access can be directed to info@ontariolacrosse.com.
7. INTELLECTUAL PROPERTY AND CONTENT RIGHTS
7.1 Ownership
The Contributor retains ownership of the original intellectual property in content they create.
7.2 OLA License and Media Classification
All content captured at OLA-sanctioned events is considered OLA Media Assets for the purposes of governance and usage under OLA policies.
The Contributor grants the OLA a perpetual, irrevocable, royalty-free, worldwide, non-exclusive license to:
- Use, reproduce, publish, and distribute content;
- Edit, crop, adapt, and format content;
- Incorporate content into promotional, editorial, educational, and operational materials;
- Use content across all media formats now known or developed in the future.
This includes use within digital platforms, broadcasts, publications, and emerging technologies.
7.3 Compensation and Waiver of Royalties
The Contributor acknowledges that they may receive compensation for services related to capturing content at OLA-sanctioned events, where applicable. The Contributor waives any claim to royalties, residuals, or additional compensation arising from the OLA’s use of content under the license granted in this Agreement.
7.4 Image and Likeness
The Contributor acknowledges that the OLA and its member leagues retain the exclusive right to capture, publish, and distribute photography and videography of participant involvement in OLA-sanctioned activities and events for promotional and publicity purposes in accordance with the terms and conditions of participant registration.
The Contributor may use content featuring OLA participants strictly in accordance with this Agreement and applicable OLA policies. Any use beyond the permissions outlined herein requires prior written approval from the OLA.
8. COMMERCIAL USE AND SALES
In general, Contributors may not sell or monetize content captured at OLA-sanctioned events unless explicitly authorized through the OLA Approved Vendor Program.
8.1 Restrictions
The Contributor acknowledges that:
- Accreditation or attendance does not grant the right to sell, license, or otherwise monetize content;
- The sale, licensing, or distribution of content captured at OLA-sanctioned events to third parties, including participants, is strictly prohibited;
- Any commercial use of content must be conducted through the OLA Approved Vendor Program.
8.2 Approved Commercial Use
Any approved commercial activity at OLA-sanctioned events will be subject to separate licensing terms administered by the OLA through the Approved Vendor Program. This includes, but is not limited to Invitational Tournaments, Provincial Championships, league games, competitions and showcases. This does not apply to club Picture Days/Media Days.
8.3 Invitational Tournaments
For OLA Invitational Tournaments, approved Contributors may be engaged by the OLA or event organizers at a standard rate of $300 per day, unless otherwise agreed in writing.
Contributors are expected to deliver event coverage content equivalent to a minimum of one hundred (100) images per day, unless otherwise agreed in writing.
For video or mixed-media Contributors, deliverables may include a reasonable combination of clips, highlights, or edited content that reflects comparable coverage of the event.
These standards are intended to serve as a baseline for both Contributors and event organizers when establishing event coverage expectations. Contributors may negotiate additional terms or expanded deliverables directly with event organizers in advance of the event.
8.4 Multi-Day Events
For multi-day events, event organizers are not required to provide accommodation for Contributors. Accommodation may be offered at the discretion of the event organizer and may be considered as part of overall compensation arrangements where applicable.
8.5 Contributor Use of Content
The Contributor may use content captured at OLA-sanctioned events for personal portfolio, website, and organic (non-commercial) social media purposes, provided that:
- such use is consistent with OLA policies;
- content is not sold, licensed, or monetized;
- content does not misrepresent or damage the image or reputation of the OLA, its participants, or events;
- any commercial partnerships, sponsored content, or brand activations require prior written approval through the OLA Approved Vendor Program.
9. ENGAGEMENT WITH MEMBER CLUBS AND LEAGUES
9.1 Inclusion in the Directory
Inclusion in the directory does not guarantee assignment, frequency of work, or engagement by the OLA. Opportunities will vary based on operational needs, event requirements, and regional demand.
9.2 Club Engagements
The Contributor may be contacted directly by OLA member clubs and teams for potential opportunities including club-only events, picture days, headshots/media days. Any such engagements are independent of the OLA unless otherwise agreed in writing.
10. PROMOTION AND RECOGNITION
The OLA is committed to supporting and recognizing approved Contributors and will make reasonable efforts to promote their work, including:
- inclusion in the Approved Photographers & Content Creators Directory;
- attribution in OLA print publications, including photo credits and contributor recognition in OLA magazine;
- tagging or mentioning Contributor accounts on social media where appropriate and practical;
- featuring or sharing content across OLA platforms at the OLA’s discretion. While the OLA aims to provide meaningful exposure opportunities, specific promotional placements, frequency of exposure, or attribution in all instances cannot be guaranteed.
11. POLICY COMPLIANCE
The Contributor agrees to comply with all applicable OLA policies, as published and updated from time to time at ontariolacrosse.com/rules, including but not limited to:
Failure to comply may result in:
- Revocation of accreditation;
- Removal from events;
- Restriction from future opportunities;
- Or additional disciplinary action.
The OLA reserves the right to immediately revoke accreditation and remove a Contributor from any event for failure to comply with this Agreement or applicable OLA policies.
12. LIABILITY AND INDEMNIFICATION
The Contributor assumes all risks associated with attending and working at OLA-sanctioned events.
The Contributor is responsible for their own equipment and will ensure it is used safely and does not interfere with gameplay, participants, or spectators.
The Contributor agrees to indemnify and hold harmless the OLA, its member clubs, leagues, employees, and representatives from any claims, damages, or liabilities arising from their activities under this Agreement.
13. RELATIONSHIP OF THE PARTIES
The Contributor is an independent contractor. Nothing in this Agreement shall be construed as creating an employment, partnership, or agency relationship.
14. GENERAL PROVISIONS
14.1 Governing Law
This Agreement is governed by the laws of the Province of Ontario.
14.2 Severability
If any provision is found to be invalid or unenforceable, the remaining provisions will remain in full force.
14.3 Amendments
This Agreement may only be amended in writing and agreed to by both Parties.
14.4 Notices
All notices will be provided in writing via email or registered mail to the addresses listed above.
15. ACCEPTANCE
By signing below, the Parties acknowledge that they have read, understood, and agree to the terms of this Agreement.