PARENT/GUARDIAN has selected: {selectedOption}. The selected Participation Period includes {totalPayments280} scheduled payments for the current Program Cycle. Future Program Cycles may vary in duration, cost, and the number of scheduled payments or months included, as outlined in the membership options above.
As of {date150}, the total amount due to begin participation is {dueToday}, which reflects the payment(s) necessary to align the account with the current point in the Program Cycle and ensure all required installments are completed by the end of the Program Cycle.
Once a membership option is selected and this Agreement is executed, the chosen option cannot be changed for the remainder of the Program Cycle. This policy ensures consistency in roster planning, team assignments, scheduling, budgeting, and staffing. Allowing mid-cycle changes—even at a higher rate in some cases—would disrupt the structure and fairness of the program and invite inconsistency across teams. For that reason, no adjustments, downgrades, or switches between membership options will be permitted during the Program Cycle.
The PARENT/GUARDIAN has selected {paymentSelection}.
If monthly installments were selected, billing for this Participation Period begins {startDate276}, and {remainingPayments} additional monthly payments will be drafted following today’s payment.
If “Pay in Full” was selected, the full balance of all scheduled installments—including the base contract amount, the Administration Fee described in Section III, and any applicable program-related charges—will be drafted on {date150}. No further payments will be due for the remainder of the current Program Cycle.
III. Payment Terms and Administration Fee
The total base contract amount for this Participation Period is {totalCost}, exclusive of the Administration Fee customarily applied to all membership agreements. The Participation Period begins on the execution date—{date150}—and continues through the end of the selected Program Cycle—{contractEnd}—and into future Program Cycles if renewed in accordance with Section VIII, regardless of the timing of registration or the start date of practices, games, or team activities.
An Administration Fee of 11.25% is allocated across all scheduled installments and is automatically incorporated into the total amount drafted, regardless of the selected payment method. For reference: {paymentBreakdown}.
All payments are automatically drafted on the first day of each month using the most recently submitted valid payment method on file. If a payment attempt is declined, CLUB may reattempt the charge using any previously submitted valid payment method without further notice. PARENT/GUARDIAN is solely responsible for ensuring that current, accurate billing information is maintained at: https://www.expressbaseballclub.com/payments. CLUB is not responsible for honoring billing preferences unless formally confirmed in writing prior to the billing date and the PARENT/GUARDIAN is current on all required payments.
Payment Enforcement:
Late Payment Fee: $50.00
Returned Payment or Chargeback Fee: 25% of the disputed or reversed amount
If three (3) payments are declined over the course of the Participation Period, or if ATHLETE is suspended, withdrawn, or removed from the program for any reason, the full remaining contract balance becomes immediately due within three (3) calendar days.
For clarity, withdrawal or removal includes—but is not limited to—cases where:
• PARENT/GUARDIAN sends notice of cancellation or quitting via email,
• ATHLETE participates with another team or organization without CLUB approval,
• PARENT/GUARDIAN or ATHLETE is removed due to violation of team rules, conduct policies, or failure to comply with program expectations.
CLUB reserves sole discretion in determining whether withdrawal or removal has occurred.
Any chargeback, declined transaction, or reversal of payment without prior CLUB approval constitutes a default under this Agreement and will be treated as a non-payment. In such cases, CLUB reserves the right to:
(i) re-process the payment using any previously submitted valid payment method;
(ii) suspend ATHLETE’s participation until the outstanding balance is paid and no chargeback or related dispute remains pending on the account of the PARENT/GUARDIAN; and/or
(iii) pursue the unpaid amount through collections, legal action, and/or credit reporting.
The payment method selected—{paymentSelection}—will remain active for the duration of this Agreement and any renewals, unless formally modified in writing by the PARENT/GUARDIAN. All formal notices must be submitted by email to info@expressbaseballclub.com. No other form of communication—including text message, phone call, or verbal notice to any CLUB coach or representative—shall be considered valid for modifying billing information or canceling a payment method.
If monthly installments were selected, they will continue through the Participation Period and into each subsequent Program Cycle unless properly cancelled. The next scheduled renewal begins on {contractRenewal}, at which time the applicable payment—either the first installment for that Program Cycle or the full balance, if “Pay in Full” was selected—will be automatically drafted in accordance with CLUB’s billing schedule and the terms of Section VIII. This process will repeat for each future renewal unless and until formal cancellation is submitted in accordance with this Agreement.
IV. No Refunds Policy
All payments made under this Agreement are final and non-refundable. This includes, but is not limited to, initial registration fees, scheduled installment payments, and any additional program or administrative fees. No refunds or credits shall be issued for missed practices, games, or events—regardless of reason—including illness, injury, scheduling conflicts, travel, voluntary withdrawal, involuntary removal, or any changes to CLUB’s programming.
By executing this Agreement, PARENT/GUARDIAN acknowledges that all financial obligations remain due in full, even if ATHLETE ceases participation for any reason—whether voluntarily by the PARENT/GUARDIAN or ATHLETE, or involuntarily due to CLUB removal or disciplinary action. Withdrawal or removal does not release the PARENT/GUARDIAN from responsibility for the remaining balance of the Participation Period.
Each ATHLETE’s financial commitment contributes to an overall team budget that supports staffing, facilities, events, and other shared team expenses. Failure by any individual to fulfill their payment obligation directly impacts the experience and opportunities available to other participants. To protect team continuity and fairness, payment in full is required regardless of participation status.
This policy exists to preserve the financial and operational stability of CLUB. All rosters, staffing, facility use, scheduling, and budgetary commitments are made in advance and based on the fixed-cost nature of the program. Non-participation, regardless of cause or duration, shall not be interpreted as services not rendered, nor shall it relieve the PARENT/GUARDIAN of any financial obligations defined herein.
V. Uniform Policy
Each ATHLETE is required to purchase a CLUB-issued uniform prior to the Fall Participation Period each year. Additional uniform items may be required before the Spring/Summer Participation Period in the event of product unavailability, damage, loss, or program adjustments. Uniform orders are custom-produced based on the information submitted by the PARENT/GUARDIAN and are non-refundable, non-returnable, and non-exchangeable. CLUB does not maintain inventory or offer sizing exchanges.
Unclaimed uniforms may be forfeited if not picked up within fourteen (14) days of the team’s first scheduled practice. ATHLETES who fail to purchase or wear the required current-season uniform will be deemed ineligible to participate in practices, games, or team events until compliance is met. This ineligibility shall not be considered a failure to deliver services, and it does not relieve the PARENT/GUARDIAN of any financial obligation under this Agreement.
Uniform compliance is required for active participation in CLUB programming, and timely ordering is the sole responsibility of the PARENT/GUARDIAN.
Uniform Payment Authorization, Pickup Terms & Risk
The total cost of CLUB uniform package is ${totalUniform}. By signing this Agreement on {date150}, PARENT/GUARDIAN expressly authorizes CLUB to charge this amount to the payment method on file, whether collected as part of scheduled installments or as a separate transaction. This Agreement shall serve as written authorization for the charge. The uniform amount listed will be drafted on the 1st of July each calendar year beginning July 1, 2026, and each year thereafter unless this Agreement is cancelled in accordance with Section VIII.
All uniforms are designated for in-person pickup only. If the PARENT/GUARDIAN wishes to have uniforms shipped, a separate shipping and handling fee of $49.99 must be paid in advance. Without this payment, all items must be retrieved by the PARENT/GUARDIAN or their designee from CLUB’s designated pickup location.
Uniforms are considered delivered in full once made available for pickup, regardless of whether the PARENT/GUARDIAN or ATHLETE collects them. This Agreement shall serve as a confirmation of receipt. No refunds, chargebacks, or reversals will be honored based on claims of non-pickup, lost items, or failure to arrange pickup.
Uniform purchases are custom-made, final sale, and non-refundable under any circumstances. Risk of loss transfers to the PARENT/GUARDIAN upon availability. Any dispute of charges—including claims of non-authorization, non-receipt, miscommunication, or failure to pick up—shall be treated as a breach of this Agreement and may be referred to collections if unresolved.
VI. No Guarantees and Force Majeure
CLUB shall not be liable for any delays, interruptions, or cancellations of practices, games, tournaments, events, or services due to circumstances beyond its reasonable control. This includes, but is not limited to, inclement weather, facility closures, staffing limitations, public health concerns, government restrictions, legal orders, acts of God, or other force majeure events.
Such disruptions do not release the PARENT/GUARDIAN from any financial obligations under this Agreement, and no refunds, credits, or discounts will be issued as a result. CLUB is not responsible for making up missed time or rescheduling activities impacted by such circumstances.
CLUB makes no guarantees regarding roster placement, playing time, tournament invitations, team assignments, coaching personnel, number or type of events, scheduling of practices or games, individual athletic development, skill progression, college recruitment exposure, or access to digital content, scouting tools, or promotional platforms.
CLUB makes no guarantees or representations regarding the athletic experience, competitive level, event structure, team success, individual development, or the specific conditions of participation. This includes, without limitation, the number or age of players on a team, win-loss records, level of competition, facility availability, coaching qualifications, or any alignment with personal preferences, requests, or expectations. All aspects of CLUB operations are subject to change based on need, availability, or programmatic discretion, and participation is offered on a fixed-cost basis without performance-based adjustments.
If ATHLETE ceases participation—whether voluntarily by the PARENT/GUARDIAN or ATHLETE, or involuntarily due to CLUB decision-making, discipline, or removal—no refund, credit, or exemption from the remaining financial obligation shall be granted. The forfeiture of participation shall not be interpreted as services not rendered, as ATHLETE’s inclusion in team planning, budgeting, staffing, facility scheduling, and event registration is established in advance and based on a fixed-cost model.
By signing this Agreement, PARENT/GUARDIAN acknowledges and accepts that participation with CLUB is not tied to any specific guarantees or outcomes. PARENT/GUARDIAN understands that inclusion on the roster itself carries value, and PARENT/GUARDIAN is voluntarily accepting the offered position with full knowledge that CLUB retains discretion over all operational decisions. PARENT/GUARDIAN affirms that they have not been coerced, misled, or placed under duress, and that no oral or written statement outside this Agreement shall alter its terms. The absence of any specific guarantees does not void the enforceability of this Agreement, nor relieve the PARENT/GUARDIAN of their full financial obligation, even if the experience differs from expectations.
VII. Conduct and Rules
PARENT/GUARDIAN and ATHLETE agree to maintain respectful conduct toward CLUB coaches, staff, teammates, officials, and families at all times. By signing this Agreement, PARENT/GUARDIAN agrees to comply with all CLUB rules, conduct standards, and participation policies as published at https://www.expressbaseballclub.com/teamrules, which are hereby incorporated into this Agreement by reference. CLUB reserves the right to update, modify, or add rules at any time during the Participation Period, and such changes shall become binding upon publication.
CLUB maintains a team-first culture and expects families to uphold a standard of maturity, professionalism, and respect. Disruptive, disrespectful, or inappropriate conduct includes—but is not limited to—the following:
- Arguing with or confronting umpires, officials, or tournament directors,
- Confronting coaches, staff, players, or other parents in a hostile or emotional manner,
- Posting negative reviews, public complaints, or social media criticism of CLUB,
- Violating the 48-hour rule for addressing coaching concerns after a game,
Sending legal threats, hostile emails, or aggressive communications to CLUB staff,
- Making threats of any kind toward parents, coaches, players, or officials,
- Contacting tournament directors with complaints about games, brackets, or event decisions,
- Creating or participating in unauthorized chat groups using CLUB contact lists,
- Speaking with other parents about joining outside teams during the season,
- Appearing on another team’s roster during a CLUB event weekend,
- Failing to meet attendance or uniform requirements,
- Bringing or consuming alcohol, smoking, or vaping at any CLUB event.
Any such behavior—whether verbal, written, digital, or in-person—may result in disciplinary action, including removal from team communications, suspension from activities, or permanent dismissal from CLUB. Such decisions are made at the sole discretion of CLUB and shall not release the PARENT/GUARDIAN from any financial obligation under this Agreement.
Extended Conduct Responsibility:
By signing this Agreement, the PARENT/GUARDIAN accepts full responsibility for the conduct of all individuals associated with ATHLETE, including but not limited to spouses, co-parents, grandparents, siblings, aunts/uncles, family friends, and any other supporters attending CLUB events or participating in team-related communication. The behavior of these individuals is subject to the same conduct standards outlined above. Any violations by such persons may result in disciplinary action against ATHLETE, including removal from the team, with no refund or release from financial obligations under this Agreement.
VIII. Renewal and Termination
All CLUB memberships renew automatically at the end of each Program Cycle to support CLUB’s advance planning for future rosters, coaching assignments, scheduling, and facility needs. This renewal system ensures continuity and avoids the need for families to resubmit registration forms or sign new agreements each season.
This approach also allows CLUB to offer families year-round access to programming while finalizing team placements and rosters well in advance of the next Program Cycle. Because roster spots are limited and often filled months ahead of official start dates, this renewal process is essential to CLUB’s ability to maintain balanced teams and meet competitive, age-based, and skill-based placement needs.
Renewal Schedule by Membership Option
- Option 1 and Option 3 (Annual Plans) automatically renew on July 1 of each year.
- Option 2 (Season-to-Season Plan) renews in two phases:
- Fall Participation Period renews on June 1
- Spring/Summer Participation Period renews on November 1
60-Day Cancellation Policy
To prevent disruption to roster planning and ensure that any vacated positions can be filled in a timely and appropriate manner, families who do not wish to renew must submit official cancellation no later than sixty (60) days prior to the renewal date of their selected plan. Cancellation must be submitted using CLUB’s official online form in order to be valid. This includes:
- Option 1 or 3 (Annual Plans): cancellation must be submitted by May 1
- Option 2 – Fall: cancellation must be submitted by April 1
- Option 2 – Spring/Summer: cancellation must be submitted by September 1
The 60-day cancellation policy reflects CLUB’s internal roster planning timeline. During this critical window leading up to each Program Cycle, CLUB is actively evaluating new players and finalizing team placements based on age, position, skill level, geography, and availability. Filling roster spots is not immediate or interchangeable, and a single late withdrawal can compromise an entire team’s structure. CLUB—not the PARENT/GUARDIAN—sets the required planning window and cancellation timeline, and this timeline must be followed. Therefore, failure to submit cancellation by the required deadline will result in automatic enrollment in the next Program Cycle, and the full balance becomes due, regardless of participation or attendance.
How to Cancel
To be valid, cancellation must be submitted using CLUB’s official online cancellation form:
www.expressbaseballclub.com/cancel_membership
No other form of communication—including text message, phone call, email, or verbal notice to a coach, team manager, or CLUB representative—will be considered valid notice of cancellation. The date of online form submission will be used to determine compliance with this policy.
Early or Late Cancellations
Cancellations submitted more than ninety (90) days before the renewal date are generally discouraged, as they often reflect tentative decisions that may shift. However, early cancellations may still be considered at CLUB’s discretion.
Cancellations submitted fewer than sixty (60) days before the renewal date are considered late and will result in automatic enrollment in the upcoming Program Cycle with the full balance owed in accordance with CLUB’s billing schedule.
Failure to submit timely cancellation notice will result in automatic enrollment for the next Program Cycle and full financial obligation for the renewed term. The first payment for the renewed Participation Period will be drafted on {contractRenewal} according to CLUB’s billing schedule. Once this initial payment is drafted, the full balance for that renewed Program Cycle becomes due in full, regardless of participation, attendance, or withdrawal.
Obligation to Complete Current Program Cycle
For clarity, submission of a valid cancellation notice only prevents renewal into a future Program Cycle. It does not release the PARENT/GUARDIAN from financial obligations associated with the current Program Cycle for which ATHLETE is registered.
As outlined in the selected Membership Option, Participation Period, and Payment Schedule above, all scheduled payments for the current Program Cycle must be completed in full, regardless of cancellation timing, attendance, or withdrawal.
Attempts to cancel in order to avoid remaining payments for the current Program Cycle are strictly prohibited. The full balance due—whether paid in monthly installments or in full at registration—remains contractually binding through the end of the Program Cycle.
IX. Collections
If this Agreement is breached or PARENT/GUARDIAN and/or ATHLETE default, CLUB reserves the right to initiate collection efforts and/or legal proceedings. A minimum collection fee of forty percent (40%) will be added to any outstanding balance. PARENT/GUARDIAN is also responsible for all reasonable attorneys’ fees, court costs, and related enforcement expenses incurred by CLUB.
X. Liquidated Damages for Reputation Harm
PARENT/GUARDIAN agrees not to publish, post, or disseminate any negative, misleading, or disparaging statements about CLUB, its staff, coaches, teams, or affiliated programs during the term of this Agreement and for one (1) year following {contractEnd}. This includes, without limitation, public reviews, social media posts, online forums, emails, or private messages that a reasonable person would interpret as defamatory, harmful to reputation, or designed to damage CLUB’s relationships or future enrollment.
This provision specifically prohibits the publication or promotion of:
- Public reviews under five stars,
- Accusations or statements implying fraud, misrepresentation, or misconduct,
- Legal threats, false claims, or reputational attacks,
- Recruiting other families to leave CLUB or dissuading new families from joining.
Extended Responsibility for Reputational Harm:
By signing this Agreement, the PARENT/GUARDIAN accepts full responsibility for the reputational conduct of all individuals reasonably associated with ATHLETE, including but not limited to spouses, co-parents, grandparents, siblings, relatives, family friends, or anyone acting in concert with the PARENT/GUARDIAN to publish or promote negative, misleading, or disparaging content. This includes any attempt to circumvent the intent of Section X by using another person to post or disseminate harmful content on their behalf. CLUB may treat such actions as if committed directly by the PARENT/GUARDIAN, and all remedies—including liquidated damages and enforcement of this Agreement—shall apply accordingly.
In the event of a violation, PARENT/GUARDIAN agrees to pay liquidated damages equal to the full remaining contract balance (or {totalCost}, whichever is greater), plus reasonable attorneys’ fees and costs associated with enforcement. These damages are not intended as a penalty, but as a reasonable pre-estimate of the harm caused by reputational damage, which can be difficult to quantify.
This clause survives termination of this Agreement for any reason and remains enforceable for one (1) year following {contractEnd}.
XI. No Construction Preference
This Agreement has been reviewed and voluntarily accepted by both parties. Each party has had the opportunity to seek legal counsel and enters into this Agreement freely and without coercion. The terms shall be interpreted according to their plain meaning, without regard to any presumption or rule favoring or disfavoring the party responsible for drafting. No provision shall be construed for or against either party solely due to authorship.
XII. Social Media Consent and Website Terms
By signing this Agreement, the undersigned parent(s) and/or legal guardian(s) grant CLUB permission to use their child’s name, image, likeness, and/or video for marketing, advertising, and social media purposes, including but not limited to posts on platforms such as Instagram, Facebook, X (formerly Twitter), TikTok, YouTube, and The Express Baseball Club website. This consent is granted without expectation of compensation and may be revoked in writing at any time, effective upon receipt.
Additionally, by signing this Agreement, the undersigned agrees to the Terms & Conditions and Privacy Policy found at www.expressbaseballclub.com, which are incorporated herein by reference.
XIII. GOVERNING LAW AND ENTIRE AGREEMENT
THIS AGREEMENT SHALL BE GOVERNED BY AND CONSTRUED IN ACCORDANCE WITH THE LAWS OF THE STATE OF TEXAS, EXCLUDING ANY CHOICE-OF-LAW PROVISIONS. IF ANY PORTION OF THIS AGREEMENT IS HELD TO BE INVALID OR UNENFORCEABLE, THE REMAINDER SHALL REMAIN IN FULL FORCE AND EFFECT. THIS AGREEMENT CONSTITUTES THE FULL AND FINAL AGREEMENT BETWEEN THE PARTIES AND SUPERSEDES ALL PRIOR WRITTEN OR ORAL AGREEMENTS. NO VERBAL STATEMENTS, PROMISES, OR REPRESENTATIONS MADE BY CLUB STAFF OR REPRESENTATIVES OUTSIDE THIS AGREEMENT SHALL MODIFY OR ALTER ITS TERMS.