• Ancillary Event Application

    2026 MDS International Congress

  • MDS requires organizations that want to reserve a meeting room or hold an event during the International Congress to complete an Ancillary Event Application for each individual event.

    DEADLINE: August 3, 2026. Event approval and space assignment will occur on a first-come, first-served basis. Event applications submitted after the deadline will be considered as space allows.

    When you submit this form, it will not automatically collect your details like name and email address unless you provide it yourself.

  • Primary Contact Information

  • Organization/Company Information

  • The organization listed above is a third party planning organization.*

  • Space Request Details:

  • Event/Meeting Type*
  • Attendee Information:*
  • Preferred meeting/event venue: (*Please note: space within the COEX Convention and Exhibition Center is very limited and preference will be given to 2026 sponsors in descending sponsor level order.)*

  • Terms and Conditions

  • Ancillary event applications will be reviewed weekly and approved on a first-come, first-served basis. Please allow 7-10 business days for receipt of confirmation and reply. Submitting an application does not guarantee space. Upon approval, MDS will provide a listing of hotel/venue contacts and the group will work directly with the assigned property to plan the event.

    Please do not contact the hotel/venue before you receive event approval. Groups must abide by this policy as written. Any groups found contracting directly with the Convention Center or hotels without prior approval by MDS or are in violation of other event policies may lose their event space or jeopardize the ability to hold future functions in conjunction with the MDS International Congress. Groups waive any rights to claims of damages arising out of the enforcement of these guidelines.

    MDS reserves the right to change meeting space assignments to benefit the International Congress. Changes will be communicated in writing and comparable space will be assigned.

     

    Liability
    All matters not covered in the Ancillary Events Policy are subject to the discretion of MDS. These policies may be amended at any time by MDS and all amendments shall be equally binding on all parties. In the event of any amendment or addition to these guidelines, written notice will be given by MDS to such parties. For all activities, the group will take full responsibility for the event or meeting and hold harmless MDS, its officers, agents, contractors and employees from any and all liability and costs associated with the activity. By completing the online request form, MDS is released from any and all liability.

  • You can print a copy of your answer after you submit.

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