2027 Health & Safety Rules

Health & Safety Rules

Please read and sign off on all designated areas. SUBMIT BY December 1, 2026
In compliance with the Occupational Health & Safety Act and Regulations, governed by the Province of Ontario all persons on the show floor during move-in and move-out must wear their personal protective equipment including hardhats, safety goggles, gloves and steel-toed shoes.

It is also the sole responsibility of each exhibitor to ensure that all on -site staff and sub-contractors and representatives are familiar with this legislation and comply with the required regulations at all times while onsite at the Toronto Congress Centre.

These regulations will be enforced on-site by show management and representatives of the Ministry of Labour. Any fines or costs incurred due to the enforcement of the law will be at the sole expense of the exhibitor.

Take time now to complete the Worker/Supervisor Awareness training as required by the Ontario Ministry of Labour visit: http://www.labour.gov.on.ca/english/hs/training/
- Appropriate protective footwear is required at all times during move-in and move-out.
- All persons involved in move-in/-out must be properly dressed and equipped to work safely.
- No children under 16 years of age are allowed on the show floor during move-in and move-out.
- Help us ensure a safe work environment!
IT'S THE LAW!

In accordance with the Occupational Health & Safety Act, Landscape Ontario Horticultural Trades Association requires that all reasonable procedures and precautions are taken to protect the health and ensure the safety of all persons involved in the production of their shows. A key objective is to prevent injury. Every possible measure must be taken and it is each exhibiting person’s responsibility to provide a safe, healthy work environment. Exhibitors are mandated to review applicable section of the Occupational Health and Safety Act in order to fully understand the responsibilities as they apply to themselves, their workers and sub- contractors while at the show. For information on the act visit www.labour.gov.on.ca

The trade show floor, according to the Act or on-site Safety Inspector, is designated as an ‘industrial’ environment which may involve the use of heavy equipment (forklifts, trucks, etc.) and ‘overhead activities’ (light and sign hanging). The areas in and around booths may be marked off with safety cones or caution tape. Only persons wearing hardhats and safety shoes will be permitted into these areas until all work is completed.

As a Congress exhibitor, it is your responsibility to inform/contact all persons you will hire (staff, contractors, delivery personnel, set - up/tear down or sales staff designated to work on the show floor during move- in/-out) that they must wear safety shoes, as well as any other protective equipment to ensure their personal safety.

YOUR ACKNOWLEDGMENT AND AGREEMENT ARE REQUIRED

It is important that you confirm receipt of this information and acknowledge that you have read, understand and will comply with the Occupational Healthy & Safety Act. By returning this form, you also confirm that your staff, all associated contractors and hired help will be informed and comply with the Act and Landscape Ontario Horticultural Trade Association’s safety initiatives and policies. After reading this document, complete and submit it no later than December 1, 2026
By checking this box, you confirm that you have read and understand the information above
Exhibiting Company Name
Name of Business
Booth #
Owner's Name

First NameLast Name
Email
example@example.com
By checking this box, you confirm that you have the authority to represent the exhibiting company listed above

Move-in will not be permitted without receipt of this form.

Please read each safety rule statement and initial

Rows	Initials
All workers who work at the show (move-on, during the show and/ or move-out) will have received the Worker Awareness and/or Supervisor Awareness training as required by the Ontario Ministry of Labour (http://www.labour.gov.on.ca/english/hs/training/). Proof of training certificates/cards must be available on site and produced as required by Show Management
Safety footwear, Canadian Standards Act (CSA) approved / green patch steel-toe-shoes or booths MUST BE worn at all times to gain access to the show floor during move-in and move-out. No other footwear will be permitted.
All exhibitors will ensure that all employees, contractors and representatives have access to and will wear the appropriate personal protective equipment required for all activities including tool and equipment operation to ensure safety for all.
All staff operating hand and / or power tools will wear appropriate personal protective equipment such as safety eyewear and gloves.
In areas where overhead work is taking place or risk of head injury is possible, hardhats must be worn, and the area must be cordoned off with yellow caution tape and / or orange safety cones.
Any employers who require that workers work from heights' (over 3 metres) must comply with the mandatory Fall Protection / Working from Heights training requirements as set out by the Ontario Ministry of Labour. Proof of training certificates/cards must be available on site and produced as required by Show Management
Proper extension devices (i.e. ladders) must be used. Ladders must meet all safety requirements as set out by the OHSA and must be used only in accordance with manufacturer's instructions. We strongly discourage ladders 12' or higher and recomment contacting Showtech Power & Lighting for the rental of a scissor lift. Items such as tables, chairs, boxes, etc. will not be used to lift a person
NO CHILDREN 16 years of age or younger will be allowed in the exhibit area during move-in/ move-out.
Keys must remain in vehicles that are left at the loading dock.
Equipment belonging to the Toronto Congress Centre, all show contractors or any other authorized contractor on-site can be operated only by an authorized operator from that organization. Proof of training or certification certificates/cards must be available on-site and produced as required by Show Management.
All exhibitor staff, sub-contractors and representatives will receive training to safely perform all work activities and tasks prior to move-in, show days and move-out.
Freight-free Aisles and exits must be kept free of obstructions at all times.
All booth space backgrounds must be at lease 18 inches (0.45m) from any wall. No materials of any kind can be stored or discarded behind booths.
Early tear-down of exhibit booths causes a chain reaction of exhibitors eager to get home and fills the aisles with packing boxes - CAUSING SAFETY HAZARDS. Please do not begin the tear-down process until the official show closing announcement.
Material Safety Data Sheets (MSDS) must be submitted to the show coordinator prior to December 8, 2024. These documents must be onsite with you at the booth for each WHMIS controlled chemical used at your booth, and all staff in contact with these chemicals are required have received the appropriate training and to wear appropriate personal protective equipment such as safety gloves and glasses.

Should be Empty: