2026 - Whoop-Up Days Food Truck Application

  • Whoop-Up Days Food Truck Application

    Add your own flavour by bringing your Food Truck to Whoop-Up Days.

  • About Us 

  • For 129 years, Whoop-Up Days has been Southern Alberta’s ultimate end-of-summer celebration, bringing together the best sights, sounds, flavors, and experiences. Food trucks play a vital role in creating the festival atmosphere, and Excite Lethbridge Society invites you to be part of the tradition. Join us and serve up unforgettable tastes to thousands of fairgoers!

  • Dates & Times

  • August 18 – 22, 2026

  • Hours of Operation

  •  August 18  12 PM - 12 AM
     August 19  12 PM - 12 AM
     August 20  12 PM - 12 AM
     August 21  12 PM - 12 AM
     August 22  12 PM - 12 AM

  • 2026 Food Truck Pricing

  •  SIZE PRICE  INCLUSIONS 

    Standard - 20x10 (Aug. 18 - 22)

    		  $1,850 5-days, Coca-Cola Cooler, 4 vendor badges
    Extra Large - 40x10 (Aug. 18 - 22)  $2,000 5-days, Coca-Cola Cooler, 4 vendor badges

  • Hook-Up Services

  • Power and water will NOT be provided. Food trucks must be self-sufficient in meeting their needs. Food trucks providing their own generators are not permitted to drop them off earlier than the scheduled move-in times. Generators must be removed during food truck move-out and are not permitted to remain on-site after Whoop-Up Days. Cooper Equipment Rentals is Excite Lethbridge Society's preferred providor for propane and generator rentals and they will be happy to work with you in accommodating all your needs for Whoop-Up Days.

  • Vendor Inclusions

    Each Food Truck Vendor will receive four vendor badges for access to Whoop-Up Days. Additional badges can be purchased for $10 + GST each.

    To support your beverage sales, vendors will also receive a stand-up Coca-Cola cooler, ensuring drinks stay ice-cold and easily accessible throughout the event.

  • Menu Requirements

  • Get ready to bring the flavour and the fun to Whoop-Up Days 2026! Continued this year, all participating food trucks are required to create and feature a Whoop-Up Days-themed menu item—a special dish that captures the spirit of the festival.

    There are no limits on what your creation can be—just make it bold, exciting, and unique to your truck! Whether it’s a wild-west-inspired burger, a rodeo-worthy dessert, or a locally inspired treat, this must-have menu item should be proudly promoted before and during the event. Let’s continue to give guests something to rave about! Your special menu item will be promoted in the lead up to and during Whoop Up Days.

  • Check-in & Move-in Procedure

  • Check-In (Mandatory):

    • All food truck vendors MUST check in on August 17 between 4 PM – 7 PM. During check-in, vendors will receive their badges and be shown their designated truck location. To secure their assigned spot, vendors must complete check-in by 7 PM. Food trucks may choose to park overnight during check-in. Failure to check in will result in forfeiture of the spot.

    Move-In:

    • For vendors who do not park on August 17, move-in will occur on August 18 from 9 AM – 11 AM. All trucks must be fully moved in by 11 AM. Failure to meet this deadline will result in forfeiture of the spot. 

    Daily Restock:

    • Food trucks are permitted to leave the grounds each night for restocking if needed. However, they MUST return and be in place by 11 AM the following day. Failure to do so will result in forfeiture of the spot for that day. 

  • Please review the application carefully. If you have any questions, feel free to contact us at whoopupdays@excitelethbridge.ca.

  • Contact Information 

  • Format: (000) 000-0000.

  • Vendor Location

  • Vending spaces are assigned and mapped according to a strategic event plan developed by show management. This ensures each vendor is allocated a suitable location and the overall vendor lineup offers a diverse range of products to the community. Show management reserves the right to make final decisions regarding vendor placement.

    Vendor selection and space assignment are determined by a variety of factors that best support the overall success of the show, including menu offerings and event layout considerations.

    Please note that participation in previous years’ events does not guarantee a space in future events.

  • Food Truck Details

  • Select Vendor Booth Space*
  • Service Window Location*
  • Will you need to leave the fair grounds each night for re-stock purposes?*
  • Would you like to purchase extra vendor badges?*
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  • Documentation Compliance

  • Mobile Food Vending Permit

    In Alberta, all food trucks must have a valid Food Handling Permit and an Alberta Health Services (AHS) Decal to operate. Alberta does not recognize food handling permits from other provinces.

    Food trucks that are not permitted or are based outside of Alberta may still participate; however, they must complete and submit a Special Event Food Vendor Notification to both AHS and Excite Lethbridge Society no later than 30 days before the event.

    Food truck vendors may apply for Whoop-Up Days without having all required documentation at the time of application. However, all necessary permits and approvals MUST be submitted to event management by June 24, 2026. Failure to provide the required AHS documentation will result in the forfeiture of vendor space. No exceptions will be given. 

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  • Rules & Regulations

  • Fire & Safety Compliance

    1. Food trucks must comply with the Lethbridge Fire Prevention Bureau and Alberta Fire Code regulations, including but not limited to:
      • Exhaust Hood & Fire Suppression: Trucks producing smoke, heat, or grease-laden vapors must have a functioning exhaust hood and fire suppression system.
      • Fan Interlock System: Trucks must have a fan interlock system, ensuring the exhaust fan operates only when closures are open.
      • Fire Inspection Proof: Upon request by Excite Lethbridge Society or the Lethbridge Fire Bureau, food trucks must provide proof of a current-year fire inspection, including inspections of fire extinguishers and suppression systems.

  • Food Truck Appearance & Maintenance

    1. Signage & Menu Boards:
      1. Must be clearly visible to guests, with legible pricing.
      2. All signage must be professionally made and in good condition.
      3. Business name and contact phone number must be prominently displayed.
    2. Food trucks must maintain a clean area, ensuring no debris, garbage, or food waste accumulates around their truck.
    3. Garbage and recycling must be properly disposed of in designated receptacles. Large amounts of waste (e.g., cardboard, bulk garbage) must be removed off-site by the operator.
    4. Generators must be placed out of public reach and view.

  • Beverage Policy & Coca Cola Partnership

    Coca-Cola is the exclusive provider of non-alcoholic beverages at Whoop-Up Days 2026. No competing brands are allowed. Limited exceptions (e.g., lemonade, slushies) may be granted only to West Coast Amusements or at the sole discretion of Excite Lethbridge Society. Vendors will be notified of any exceptions before application approval.

    All pre-packaged, bottled, or canned non-alcoholic beverages must be purchased exclusively through Excite Lethbridge Society. Details on the ordering process will be provided in the Welcome Package closer to the event.

    Each food truck will receive a stand-up Coca-Cola cooler to keep beverages ice-cold and easily accessible. Vendors must power the cooler using their truck or generator. To request an opt-out, vendors must email whoopupdays@excitelethbridge.ca—however, requests are subject to approval and will not result in a discounted rate.

    Food trucks are NOT permitted to sell alcoholic beverages.

    Vendors found to be in violation of this policy will be addressed by event management. Failure to comply may result in removal from the event and may impact eligibility to participate in future events.

  • Prohibited Items & Practices

    1. Cooking in tents is NOT allowed.
    2. Straw or hay bales are prohibited.
    3. Concession carts & sidewalk stands are not permitted.

  • Damage & Liability

    Vendors are fully responsible for any damage, excessive cleanup, or repair costs resulting from their operations. Any damages to venues, grounds, or fixtures must be reimbursed to Excite Lethbridge Society.

  • General Terms & Conditions

    1. Vendors must provide proof of $2 million in general liability insurance, covering bodily injury and/or property damage, with Excite Lethbridge Society listed as an additional insured.
    2. Food trucks must remain on-site during event hours.
    3. Early departure is not permitted. Vendors may leave the grounds only after event closure each night.
    4. Early access for restocking will be available daily. Additional details for Coca-Cola restocking will be provided before the event.
    5. Water hookups are NOT available. Vendors are not permitted to connect to West Coast Amusements’ water lines.
    6. Power hook-ups are NOT provided.
    7. Food trucks cannot choose their location. Excite Lethbridge Society reserves the right to adjust vendor locations as needed before move-in.
    8. Idling is prohibited.
    9. Drip trays/mats must be placed under engines, drivetrains, and external cooking equipment (e.g., smokers, BBQs).
    10. Vendors are responsible for removing grease, oil, and cooking waste from 
    11. Subletting or sharing vendor space is prohibited.
    12. Vendor badges must be worn at all times.
    13. Security will be in effect from move-in to move-out.
    14. Vendor parking is NOT included. Vendors are encouraged to park off-site.
    15. No animals are allowed inside food trucks.
    16. Smoking is prohibited (cigarettes, vaping, or marijuana) inside the food truck or vendor space.
    17. Cotton candy and lemonade are exclusive to West Coast Amusements.
    18. No vendor will have exclusive product rights. Show Management will balance vendor offerings but does not guarantee exclusivity.
    19. Vendors acknowledge that all photos and videos taken at the event belong to Excite Lethbridge Society and may be used for marketing purposes.
    20. Threatening or aggressive behavior toward event staff, security, guests, or other vendors will not be tolerated.
    21. Excite Lethbridge Society reserves the right to remove any vendor who violates event policies.

  • Payment & Cancellation Policy

  • Application Deadline

    Food Truck applications will close on May 25, 2026. No applications will be accepted after this date, no exceptions. Applications will not be processed unless fully completed, including a list of all products sold, all required documents, and the applicant's signature.

  • Approval & Payment

    Approvals will be  sent out on May 27, 2026. Please do not submit your documentation or ask for a status update, as no applications will be processed prior to this date. Once your application is approved, an invoice will be sent to you. Please wait for approval and the invoice before submitting payment.

    • Deposits must be paid by June 3, 2026. Failure to submit payment by this date will result in the fofeiture of your vendor space to waitlisted vendors.
    • Payment is due in full by June 24, 2026. Failure to submit payment by this date will result in the forfeiture of your vendor space to waitlisted vendors.

  • Move-In & No-Show Policy

    Vendors must be fully moved in by 11 AM on August 18, 2026. No-shows will NOT receive refunds, and their space will be reassigned to waitlisted vendors.

  • Cancellation Policy

    • Cancellations before June 24, 2026 are eligible for a refund less a $250 administrative fee.
    • Cancellations after June 24, 2026 will forfeit all fees paid.
    • All cancellations must be submitted in writing via email to whoopupdays@excitelethbridge.ca.

  • Application Submission

    This entry is subject and bound to all Food Truck rules and regulations. The applicant, having read the policies, rules & regulations, understands they form part of this contract, as entered into with Excite Lethbridge Society.

  • I understand that participation in past Whoop‑Up Days or other events held by the Excite Lethbridge Society does not guarantee participation in the current year. I also understand that Excite Lethbridge Society is not required to provide a reason for a declined application.*
  • Date*
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