• Kickin Chicken Wing Fest

    Fill out the form below if you're interested in being a Vendor. Booth Space is 10'x10 or 10 x 20'. If you need more than one booth, please select that option below. This information will be used on our website and event forms. Please complete this entire questionnaire with as much detail as possible. THANK YOU!

  • July 11, 2026

    4pm-10pm

  • VENDOR NOTE:

    Applications are accepted through June 1 or until spaces are filled. Spaces fill on a first come - first served basis. Past attendance does NOT guarantee an acceptance for 2026. We reserve the right to refuse any application. Please include a COI with Austin Landing listed.

  • About You, The Vendor

  • Format: (000) 000-0000.
  • Can You Receive Texts At This Number?*
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  • Booth Reservation Fee (we will contact you if you have been accepted, then you will be invoiced and fee is payable by check or credit card)*
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  • Acceptance Terms:

    Selected vendors will receive an acceptance letter/email and an invoice for their booth. Once booth fees have been paid, the vendor will be announced and listed on our social media and website. Please read through our terms/conditions and our cancellation policy.

  • Cancellation Policy:

    In the event that a vendor needs to cancel, fees will be refunded in FULL if notification is received before June 1. A cancellation received between June 1-10 will be refunded 50%. No refunds will be given for cancellation requests received after May 10, a $100 deposit is required to hold space

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  • Thank you for participating in our festival at Fraze Pavilion!  Vendors are given a booth location based on space needs, power requirements, menu selections, and the size of the festival area.


    Due to limited power sources in the park area, only three 15 AMP, 120 VAC circuits are available to any vendor at a festival.  Not all locations in the park have much power readily available, and in some locations only one circuit may supply an entire section of the park.


    We ask that vendors provide coolers with ice to keep perishables refrigerated, and that vendors use propane or charcoal grills to cook.  Please reserve the use of electric circuits for holding, warming, or preparation appliances.

     

     


    In consideration of the mutual promises contained below, the parties agree as follows.

     


    1. ______Kickin Chicken Wing Fest_____________ will be held on ___07/12/2025________ at Fraze Pavilion from ____3-9________.

    (event name)      (date)     (time)

     


    2.  Vendor will provide a varied menu of wholesome and pure food items appropriate to the theme at the above event.  The approved menu is attached hereto and incorporated herein.  Vendor may decorate its booth in accordance with the theme of the event subject to City approval.
     


    4.  Vendor acknowledges and accepts that on-site water access is limited.  Vendor will make its own appropriate arrangements in accordance with this limitation.

     


    5.  Vendor shall pay all applicable taxes including but not limited to local and/or state.  Vendor shall comply with and obtain any and all applicable licenses and permits at Vendor’s own expense.  

     


    6.  Vendor shall obtain general liability insurance in the amount of one million dollars written on a per occurrence basis from an insurance company licensed to do business in the State of Ohio and covering Vendor’s activities on site.  The City of Kettering and its elected officials, officers, employees, and agents shall be named as additional insureds on said policy.  Vendor shall provide the City with a certificate of such insurance no later than 15 working days prior to the event.  Vendor’s involvement will not be publicized until proof of insurance is provided and this agreement has been properly executed by the parties.  Vendor’s failure to comply with any term of this agreement shall constitute a material breach of contract and shall void this agreement.

     


    7.  Vendor agrees to protect, defend, indemnify, and hold the City, its elected officials, officers, employees, and agents free and harmless from and against any and all losses, penalties, damages, costs, or liabilities of every kind and character arising out of or in connection with any alleged, admitted, or proven negligent acts or omissions of the Vendor and Vendor’s employees, officers, agents, successors, or independent contractors.  Vendor agrees to pay all damages, costs, and expenses of the City, its elected officials, officers, employees, and agents in defending any action arising out of the aforementioned acts or omissions.

     

  • This agreement is made by and between the City of Kettering, Ohio (“City”) and (Vendor) an individual, or an Ohio corporation in good standing, or an Ohio partnership whose business address is
    .

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  • Approval Section

    For internal review and sign-off.
  • Approval Status*
  • Approval Date
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