thetravelsme

  • Travel Inquiry Form

  • Welcome!

    Thank you for choosing The Travel SME to curate your travel experience. This inquiry form is designed to gather the details needed to create a seamless, personalized, and stress-free getaway tailored to you.

    Time Commitment: This form will take approximately 7–10 minutes to complete. The more detailed your responses, the better I can customize your travel plans and minimize back-and-forth communication.

    Please complete each section as thoroughly as possible. If you’re unsure about any details, don't worry, just provide your best estimate or preference.

    Once your form is submitted, you can expect a follow-up within the stated communication timeframe to begin bringing your travel vision to life.

    I look forward to planning something amazing for you!

  • Contact Information

  • Date of Birth
     - -
  • Format: (000) 000-0000.

  • Emergency Contact Information

  • Format: (000) 000-0000.

  • Health and Safety

    Please answer the following health and safety questions.
  • Do you have any medical conditions or allergies?

  • Trip Overview

  • Preferred Travel Date From
     - -
  • To
     - -
  • What are your travel needs?
  • Are you celebrating a special occasion?
  • Is this your first time visiting the location?

  • Trip Preferences

  • Are you traveling alone or with others?
  • What is your accommodation preference?
  • What are your must-have amenities?
  • What are your rooming preferences?
  • What is your preferred Airline?

  • Budget

  • What is your desired payment style?

  • Special Requests

  • Do you have any dietary restrictions or allergies?
  • Do you have any medical needs or accessibility requirements?
  • Do you have any special requests for your trip?

  • Travel Documentation

  • If applicable, do all travelers have their passport?
  • If yes, will passports expire within 6 months of your trip?

  • Final Details

  • Are you ready to book?
  • Are you purchasing travel protection/insurance?

  • Service Agreement Acknowledgment

  • By submitting this inquiry form, you acknowledge and agree to the terms outlined below for professional travel planning services provided by The Travel SME.

    Quote Requests & Administrative Fees
    Please be advised that a non-refundable administrative fee is required for all quote requests. This fee covers research services, trip coordination, supplier communication, and processing of travel insurance to protect against cancellations and travel-related incidentals. This is a one-time, non-refundable fee and is separate from your travel booking costs. It will be issued as a separate invoice and must be paid before any research or quote preparation.

    $35 – Solo travelers and up to two (2) individuals
    $50 – Three (3) individuals
    $65 – Four (4) individuals
    $100 – Five (5) individuals

    For group travel exceeding five (5) individuals, clients are required to complete a Group Travel Inquiry Form for customized planning and pricing.

    Quote Turnaround & Revisions 

    Travel quotes will be delivered within five (5) business days after receipt of the administrative fee. This does not include weekends. Clients are allowed up to two (2) revisions within seven (7) business days of the initial quote delivery.
    Additional revisions beyond the included two may incur an additional service fee.


    Rush Service Option

    Clients may request expedited service for an additional $25 fee, which guarantees quote delivery within 24 hours of payment.


    Quote Expiration

    All quotes are valid for five (5) business days from the date of delivery.
    If no response is received within this timeframe, the quote will become void, and a new administrative fee will be required to restart the process.


    Booking & Pricing Disclaimer

    Pricing and availability are subject to change until a deposit or full payment is made. The Travel SME is not responsible for price increases, supplier changes, or availability limitations beyond our control.


    Travel Insurance Recommendation

    Travel insurance is strongly recommended to protect your investment. By declining travel insurance, you accept full responsibility for any cancellations, delays, medical emergencies, or unforeseen circumstances.


    Client Responsibility

    Clients are responsible for ensuring all traveler information is accurate (names, dates of birth, travel documents, etc.). Clients must ensure they meet all passport, visa, and entry requirements for their destination.


    Refund Policy

    All administrative fees are non-refundable, regardless of booking outcome.
    Refunds for travel services are subject to the terms and conditions of the travel supplier(s).


    Communication & Response Time

    Timely communication is essential. Delays in response may impact pricing, availability, and booking options.

  • Do you agree with The Travel SME's Service Agreement Acknowledgement and Administrative Fee?
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