Clone of Clone of Sample LITTLE LEARNERS DAY NURSERY ENROLMENT FORM

ENROLMENT FORM
BRANCH SELECTION*
REGISTRATION FEE

Your registration fee must be paid via BACS before submitting your form. Please ensure you use your child’s name and branch code as the reference. Should your child not be starting within a period of two weeks you will be required to pay their first month’s fees now in order to secure the space. If you decide to cancel your child’s place before the agreed start date you will be required to pay one month’s fees as a notice period along with a cancellation fee if we have held the space open for you. Please provide a copy of your child's birth certificate and proof of your home address and send to enquiries@little-learners.net
SOUTH CROYDON (LL1)

ACCOUNT NAME: JLB CHILDCARE LTD

ACCOUNT NUMBER: 10977037

SORT CODE: 09-02-22

WEST CROYDON (LL2)

ACCOUNT NAME: WHITEHORSE NURSERY LTD

ACCOUNT NUMBER: 11118769

SORT CODE: 09-02-22

PURLEY (LL3)

ACCOUNT NAME: JLB CHILDCARE LTD

ACCOUNT NUMBER: 80726236

SORT CODE: 09-01-27
REGISTRATION

Please fill in this form in BLOCK CAPITALS, all fields are mandatory, please ensure you complete all sections in full writing n/a where applicable to avoid delays processing your child's enrolment.
Child Name*

First NameLast Name
Date of Birth*

DayMonthYear
Date
Gender

MaleFemalePrefer Not to Say
Address*

Street Address

Street Address Line 2

CityCounty

Postcode
Phone Number
Please enter a valid phone number.Format: 00000000000.
SESSIONS

Please tick as appropriate

Please note that whilst we would like to absorb all combinations of days, we would give priority to those requiring five full days.

Rows	Monday	Tuesday	Wednesday	Thursday	Friday
FULL TIME (8:00AM - 6:00PM)
SCHOOL DAY (8:30AM - 3:30PM)
PART TIME (8:00AM-1:30PM)
PART TIME (1:30-6:00PM)
EXTENDED HOURS (7:30AM - 6:30PM)
EXTENDED HOURS (7:30AM - 6:00PM)
EXTENDED HOURS (8:00AM - 6:30PM)

Do you have a 9 Month, 2 Year Old or 30 hours funding code? If yes please provide your code in the relevant box below.

YesNo
9 Month / 2 Year Old Funding Code (if applicable)
30 Hours Funding Code (if applicable)
Are you claiming funding at another setting?

YesNo
If yes, please state the name of the setting:
PLEASE NOTE WE WILL NOT BE ABLE TO CLAIM FUNDING FOR YOUR CHILD UNTIL YOUR NOTICE PERIOD AT YOUR CURRENT SETTING HAS BEEN SERVED.
Expected Start Date:*

DayMonthYear
Date
PRIVACY NOTICE

Here at the nursery we take your privacy seriously and will only use your personal information to manage your account and provide tailored care for your child. We may have to share information about your child with Ofsted or other agencies and other professionals who have a right to see them. We are required to work in partnership with other childcare settings your child may attend and any other professionals or agencies which might be involved with your child. Whilst we will try and let you know in advance that we are going to share information directly with other professionals, there might be some instance(such as safeguarding concerns or an emergency) when this is not possible.I confirm that I have read the prospectus and I agree to abide by the regulations outlined in it. I understand that one calendar month's notice of leaving in writing is required.
Signature*
Full Name of Signature

First NameLast Name
Date

DayMonthYear
Date

FEES PAYMENT AND POLICY

With effect from the 1st September 2025
On registration of your child you will receive a letter confirming your child’s nursery fees unless they are accessing free 15 hour entitlement only. It is parent/carers responsibility to ensure that nursery fees are received and paid by the due date.

Monthly fees are calculated by the daily charge, multiplied by the number of days attended per week, multiplied by 51(weeks of the year the nursery is open) and then divided by 12 (months of the year). This calculation then means that you pay the same amount regardless of how many weeks are in each month.

Fees must be paid in advance by standing order or bank transfer on the first day of each month. It may be possible with agreement from the director to pay fees on a weekly or daily basis. Fees must then be paid in advance for that week or day PRIOR to leaving your child at nursery. If payment is not received in advance we may refuse to let your child attend nursery until fees are paid and may also terminate your child’s nursery space requiring you also to pay the months’ notice period. Please note that it sometimes can take up to five days for payments to reach our account once they have been sent from your account.

It is important that you pay the exact and correct figure along with using the correct fee payment reference as stated in your acceptance letter or when we have had a

fee increase.

Invoices
Little Learners DO NOT invoice parents/carers on a monthly, weekly basis for nursery fees as you are advised the amount of your nursery fees in your acceptance letter and these should not change unless you have increased or decreased your sessions, in which case you will receive an amended acceptance letter. If fees are not paid by the due date a late payment fee of £20.00 will be added and an invoice will be raised incurring an administration fee of £10.00.

Tax Credits / Universal Credit
Please note that the HMRC do check with the nursery from time to time what days your child attends nursery and how much parents are required to pay for their child’s space, so please keep them informed of any changes for example a reduction in sessions or entitlement to early years funding which will mean a reduction of nursery fees. We have a legal obligation to share information with them. Should you require any letters to confirm payment of nursery fees, please note that we will require for you to bring in your original request letter, text or email. We will then forward the letter to them direct within 7 working days. Any tax credit, invoice or letter requests should be sent to accounts@little-learners.net

College / University / Care to Learn and any other funded payments
We are happy to accept funded payments from colleges and universities, however will need confirmation that they will be paying the correct amount PRIOR to reserving a space for your child. When we need to complete funding forms for colleges and universities we will need to be the LAST person to complete this form and we will complete, copy for the file and return this form to the college or university DIRECT within 7 working days. Should your funding provider fail to pay your child’s nursery fees for whatever reason (i.e. non-attendance at college) then please note YOU will be liable for payment of fees including a one month’s notice period. You will be responsible for any shortfall in payments from your funded payments.

Vouchers
We are happy to accept nursery vouchers and are registered with most voucher companies. Should you make an overpayment by voucher and do not wish to carry it over to the next month, please note that we have to return any voucher payments direct to the voucher company. When you first register with a voucher company please advise us which voucher company you will be using and how much you will pay each month.

Late Payment
Payments not received by the due date will incur an invoice administration fee of £10.00 plus surcharge of £20.00 as a late payment fee. We may withdraw your child’s place from nursery until payment is received and may terminate your child’s space should we not receive funds within a reasonable amount of time. Any outstanding fees, additional charges and notice in lieu not received within a period of one month will automatically be dealt with through the county court or small claims court and may be forwarded onto a debt collection agency. Additionally court fees, legal fees and agency charges will be added until the debt is paid off in full or an alternative agreement has been made.

Absenteeism
If your child is absent from nursery due to sickness, long term holidays, family holidays or any other reason full payment is required and no refunds will be given. Fees are due in advance and for the duration of any holidays. This is because we still have to pay for staff salaries, utility bills etc whilst your child is absent from nursery.

Statutory Holidays and Other Closures
Payment is required in full for 4 staff training days per annum, Bank holidays and statutory holidays. The nursery will be closed from 12.30pm on Christmas Eve and will re-open the second working day of the New Year, the first working day being staff training day. You are not charged for the week at Christmas as fees are calculated on 51 weeks of the year.

Should the nursery have to close for a short period of time due to unforeseen circumstances such as severe weather conditions, riots, acts of god etc, no refunds will be given.

Sibling Discount
Sibling discount is offered on permanent sessions fees only and not additional sessions booked and is 10 percent off the older child’s fees. The sibling discount does not apply to registration fees.

Reducing/Changing sessions
If you wish to reduce the number of days/sessions your child attends we require one calendar month’s written notice. It is your responsibility to ensure we receive the correct written notice. Once we have received your notice we will inform you of space availability as it is not always possible to choose the days or sessions that you require as we have a certain amount of full time and part time spaces and sessions. Please note that under NO CIRCUMSTANCES are we able to swap sessions, unless this is a permanent request and we have availability.

Notice of Leaving
If you wish to terminate your child’s space for any reason at Little Learners Day Nursery we require one calendar month’s notice in writing or one month’s fees in lieu. If we do not see your child at nursery and fees have not been paid for a period of two weeks and we have been unable to reach your via telephone/email, we will then write to you to ask you to let us know the current situation and we will give you a date to respond. If you fail to respond by this date we will assume that you no longer need your space so your one month’s notice will take effect from that date. You will then be invoiced and liable for the outstanding amounts including your one month’s notice period. If your child has left nursery and you have failed to cancel your nursery fee payments or nursery voucher payments, please note that there will be a £35 charge for each payment that we have to refund. If your account is in arrears we may terminate your child’s space with immediate effect and you will be invoiced the outstanding balance, failure to pay the outstanding by the date given will result in the outstanding amount being transferred to court or a debt collection agency.

Additional Sessions and Early and Late Fees
Please note that these additional sessions should be paid for IN ADVANCE prior to the session and no invoice will be raised. Failure to pay in advance will mean an invoice will be processed with an administration fee being added along with a late payment fee. Once you have booked additional days or sessions these cannot be cancelled as you have prevented someone else from having that session.

Late Collection of Children
For insurance purposes and in order to ensure that the staff do not exceed their contracted hours, you will be charged should you be late to collect your child at the end of their session. You will be charged £10.00 for collections between 1 minute and 15 minutes late, thereafter £10.00 for every 15 minutes or part thereof. So if you are due to collect at 1.00pm and arrive at 1.20pm then you will be charged £20.00. Payment of late collection fees are due within 7 days from the date you collected your child late or will incur further late payment fees.

Recruitment Fee
Should you offer any of our staff team employment within a period of 12 months of your child leaving our setting, then we will charge a recruitment introduction fee of £4,000 for a member of staff holding a nursery nurse position with us, £4,500 for a member of staff holding a room leader or third in charge position with us and £5,000 if you offer a member of our management team employment. For safeguarding and data protection reasons, the nursery staff are NOT permitted to babysit for nursery children.

Annual Fee Review
In July there is an annual fee review of fees and you will be notified of any changes, which will take effect from the beginning of September. If you fail to amend your standing order or bank transfer payments to the correct amount then you will automatically be issued with an invoice, which will incur a £10 administration fee plus a £20 late payment fee, this will continue for subsequent payments each time until you have amended your payment to the correct amount.

15 Hours Funding for 9 Months - 2 Year Olds
The government is offering working parents of 9 month olds - 2 year olds 15 hours free nursery education from April 2024. Parents will need to apply via Childcare Choices.

30 Hours Funding for Working Parents from 9 Months + (September 2025)
The government offers working parents of 9 months old and above 30 hours free nursery education. Parents need to apply for the funding online at HMRC/Childcare

choices. If your application is successful then you will be given a reference number which needs to be given to the nursery.

In order to receive the funding the code needs to be given to nursery the term before funding begins and will be subject to eligibility checking via Croydon Early Years.

September to December – code needs to be given to the nursery by the middle of August

January to March – code needs to be given to the nursery by the middle of

November

April to July – code needs to be given to the nursery by the middle of March

Please be aware, it is parents’ responsibility to ensure that their details and reference numbers are updated and checked every 3 months in order to continue to receive 30 hours funding. Should your funding cease for any reason, sessions attended will be payable at our usual rate. Furthermore, if you decide to leave Little Learners and move to an alternative childcare provider, the usual one month notice in writing is required.

Refer a Friend
We have a refer a friend scheme in place as a thank you for any parents that you recommend to us. The nursery will credit you £25 for an EYF funded space or £50 for a paying space. The credit will be made once the child has started and completed their first three months with us.

Please ensure that you email accounts to advise who you have referred so that we can credit your nursery account.
Child Name*

First NameLast Name
Signature*
Parent/Carer Name*

First NameLast Name
Date*

DayMonthYear
Date
FUNDING
Non funded children: 8.00am until 6.00pm
1 full day a week £78.00 Per Week £331.50 Per Month
2 full days a week £156.00 Per Week £663.00 Per Month
3 full days a week £234.00 Per Week £994.50 Per Month
4 full days a week £312.00 Per Week £1,326.00 Per Month
Full week £390.00 Per Week £1,657.50 Per Month

8.30am until 3.30pm, subject to availability

1 day a week £72.00 Per Week £306.00 Per Month
2 days a week £144.00 Per Week £612.00 Per Month
3 days a week £216.00 Per Week £918.00 Per Month
4 days a week £288.00 Per Week £1,224.00 Per Month
Full week £360.00 Per Week £1,530.00 Per Month

8.00am until 1.30pm, subject to availability

1 morning a week £44.50 Per Week £189.00 Per Month
2 mornings a week £89.00 Per Week £378.25 Per Month
3 mornings a week £133.50 Per Week £567.25 Per Month
4 mornings a week £178.00 Per Week £756.50 Per Month
5 mornings a week £222.50 Per Week £945.50 Per Month

1.30pm until 6.00pm, subject to availability

1 afternoon a week £40.50 Per Week £172.00 Per Month
2 afternoons a week £81.00 Per Week £344.25 Per Month
3 afternoons a week £121.50 Per Week £516.25 Per Month
4 afternoons a week £162.00 Per Week £688.50 Per Month
5 afternoons a week £202.50 Per Week £860.50 Per Month

Fees include nappies and wipes, if needed, formula milk up to the age of 1 year old, cow’s milk thereafter, all meals, drinks and snacks.
There are different funding offers available to children aged from 9 months up to 4 years.

Funding is paid for 38 weeks of the year (term time). At Little Learners we offer our funding ‘stretched’ across 51 weeks of the year, a total of 11 hours per week. Please see our fee info for further information. We have a few limited term time only options at our West Croydon Branch.

In order for the nursery to claim this funding you will need to provide a copy of your child’s birth certificate, proof of address and complete a declaration stating where you are claiming the free entitlement.

Working parents may be able to get free childcare for a child aged 9 months to 4 years old.

All children aged 3 and 4 are also entitled to 15 hours of free early education or childcare per week.

You may be able to get free childcare if you have a 2 year old and get certain benefits. Please see Receiving Additional Support (RAS) 2 Year Old Funding section for more information.

9 Month Old Funding and above for working Parents

From September 2025, eligible working parents of children aged 9 months and above will be able to access 30 hours of childcare funding per week.

2 Year Old - Receiving Additional Suport 2 Year Old Funding (RAS Funding)

2 year olds are entitled to 15 hours free early education and childcare if all or some of

the following criteria are met:
- You receive Income Support, Income based Jobseekers Allowance, Income related Employment and Support Allowance, support under part lV of the Immigration and Asylum Act 1999, State Pension Credit, Child Tax Credit, providing you are not entitled to Working Tax Credits and have an annual income as assessed by HMRC that does not exceed £16,190.
- You receive Working Tax Credits and have an annual gross income of no more than £16,190.
- The child is entitled to Disability Living Allowance.
- The child is looked after by the local authority.
- The child is no longer looked after by the local authority as a result of an adoption order, a special guardianship order or a residence order.
3 & 4 Year Old Funding

All 3 and 4 year olds are entitled to free early education and childcare from the term after he/she reaches 3 years of age.

When will my child receive funding?
You can claim your place the term after your child turns the relevant age. This gives local authorities and childcare providers enough time to prepare.

- A child born on or between 1 April and 31 August will become eligible for a place from 1 September.

- A child born on or between 1 September and 31 December will become eligible for a place from 1 January.

- A child born on or between 1 January and 31 March will become eligible for a place from 1 April.

9 month old, 2 year old, 3&4 year old (30 hours) ,How do I get my code for working parents?
Apply for free childcare if you’re working – 9 month old, 2 year old, 3&4 year old (30 hours)

Visit: https://www.gov.uk/apply-free-childcare-if-youre-working

It’s important to remember that if you are accessing working funding or 30 hours, codes need to be renewed every three months. To do this, you’ll need to log into your childcare account to check when your reconfirmation dates are, so that you can renew your code on time. If you don’t renew it on time, you will need to reapply.

Once you receive your funding code, please email this to funding@little-learners.net

Receiving Additional Support 2 year old funding:

To check eligibility for 2 year old Early Years Funding (15 hours)
Visit: https://croydon.cloud.servelec-synergy.com/synergy/

Upon completing the information on the online form, you will be issued with a 6 character code that you will need to give to nursery. Nursery will then double check your eligibility and confirm the outcome. Please email your code to funding@little-learners.net

2 year old (Receiving Additional Support) and Early Years funded children whom attend all year (funding amount already deducted): (15 hours - Universal funding)
You will receive 11 hours per week funding based on our daily rate, 51 weeks, all year around.

8.00am until 6.00pm

1 full day a week No Charge

2 full days a week £70.25 per week £298.50 per month

3 full days a week £148.25 per week £630.00 per month

4 full days a week £226.25 per week £961.50 per month

5 full days a week £304.25 per week £1293.00 per month

Please note that part time sessions are not available for under 22 month olds at our WestCroydon branch and we have limited availability at our South Croydon branch, so early booking is advised.

8.00am until 1.30pm

* 2 mornings a week No charge

3 mornings a week £44.50 per week £189 per month

4 mornings a week £89.00 per week £378.25 per month

5 mornings a week £133.50 per week £567.25 per month

* Please note that 2 mornings a week timings will be 7:30AM to 1:00PM

1.30pm until 6.00pm

* 2 afternoons a week No charge
3 afternoons a week £40.50 per week £172 per month
4 afternoons a week £81.00 per week £344.25 per month
5 afternoons a week £121.50 per week £516.25 per month

* Please note that 2 afternoons a week timings will be 1:00PM to 6:30PM

Please note that we do not offer any single half day slots for any funded sessions, the minimum attendance is two half day sessions per week for funded sessions.

30 hours funding from 9 months old onwards for working parents
We offer 30 hours in the following ways: (51 weeks a year)

Fees including 30 hours - Option 1 (8:00AM to 6:00PM)

2 Full days a week No charge

3 Full days a week £62.50 per week £265.50 per month

4 full days a week £140.50 per week £597.00 per month

Full week £218.50 per week £928.50 per month

Fees including 30 hours - Option 2 (7:30AM to 1:00PM) , subject to availability

4 Mornings a week No charge

5 Mornings a week £44.50 per week £189 per month

Fees including 30 hours - Option 3 (1:00PM to 6:30PM) , subject to availability

4 Afternoons a week No charge

5 Afternoons a week £40.50 per week £172 per month

Other Sessions Available

2.5 hour block session
Our 2.5 hour block is available for £25.00 but it can only be used between the following times: 7.30am until 10.00am, 8.00am until 10.30am, 10.30am until 1.00pm, 1.00pm until 3.30pm, 3.30pm until 6.00pm, 4.00pm until 6.30pm (subject to availability).

Hourly rate
You can book sessions at your convenience at an hourly rate of £15.00 (subject to availability).

Early drop off and late collection sessions
Early sessions between 7.30am and 8.00am are charged at £4.50 per session.
Late sessions between 6.00pm and 6.30pm are charged at £4.50 per session.

Early and late sessions must be booked at least a day in advance. Once booked you cannot change them.

Registration Fee
A registration fee of £75.00 is required and is NOT refundable. This covers our administration, a clothes bag and a legionnaire hat for your child. (Please note that we do not allow carrier bags on the children’s pegs. The clothes bag is big enough to keep spare clothes in.)

Deposit
Should your child not be starting within a period of two weeks you will be required to pay their first month's fees now in order to secure the space. If you decide to cancel your child's place before the agreed start date you will be required to pay one month's fees as a notice period along with a cancellation fee if we have held the space open for you.

Fee Payment
Fees must be paid in advance by standing order either on the first day of the week or month in question. Please ensure fees are paid by the due date, as you will be only invoiced if we do not receive payment on time. Late payment of fees will incur a surcharge of £20.00 if not received on the due date and a £10 fee for each invoice raised, thereafter an additional £10.00 per day will be added until payment is received in full. We may withdraw your child’s place from nursery until payment is received. Any outstanding fees, additional charges and notice in lieu not received within a period of two weeks will automatically be forwarded onto a debt collection agency whom will add their own fees and any court or other fees incurred whilst reclaiming the money to the amount outstanding.

Fee Errors
As human error does occur, if an error with your fees is raised you will be expected to pay any outstanding amounts due. Little Learners will support parents by offering a payment plan to clear any arrears if required, requests for payment plans must be made in writing.

Parents/Carers are responsible for ensuring they are paying the correct fees, copies of our nursery fees are available on our website and Parent/Carer notice board. Any fee discrepancies should be raised with us as soon as possible.

Absenteeism
If your child is absent from the Nursery due to family holidays, sickness or any other reason FULL PAYMENT IS REQUIRED AND NO REFUNDS CAN BE GIVEN. We cannot swap sessions or days. Fees are due in advance and for the duration of any holidays. We are open 51 weeks of the year, so full fees are payable throughout school holidays.

Statutory Holidays and Matters Out Of Our Control
Payment will be required in full for two staff training days per annum, Bank holidays and statutory holidays. The nursery will be closed from 12.30pm on Christmas Eve. You are not charged for one week between Christmas and New year as monthly fees are calculated on 51 weeks, if you are a weekly payer then please do not pay for this week. Payment is required in full should we be prevented to open the nursery due to extreme weather conditions, acts of god or other matters which are totally out of our control.

Notice of Leaving or Reduction in Sessions
One calendar month’s notice in writing or one month’s fees in lieu is required should you decide to leave the nursery for any reason. You will be required to do the same should you decide to reduce the number of days/sessions your child attends.

Annual Fee Review
In July there is an annual review of fees and you will be notified of any changes, which will take effect from the beginning of September.

Privacy Notice
Here at the nursery we take your privacy seriously and will only use your personal information to manage your account and provide tailored care for your child. We may have to share information about your child with Ofsted or other agencies and other professionals who have a right to see them. We are required to work in partnership with other childcare settings your child may attend and any other professionals or agencies which might be involved with your child. Whilst we will try and let you know in advance that we are going to share information directly with other professionals, there might be some instance (such as safeguarding concerns or an emergency) when this is not possible.

On completion of a signed enrolment form, you agree to accept and abide with the terms and conditions outlined in the prospectus. This forms the nursery/parent agreement.
Child Name*

First NameLast Name
Signature*
Parent/Carer Name*

First NameLast Name
Date*

DayMonthYear
Date

NAPPY/BARRIER CREAM CONSENT
I have supplied Little Learners Day Nursery with:

BepanthanChild's FarmMetaniumSudocreamOther
If other, please state:
I give consent for a member of Little Learners staff to apply the above as and when they feel it is appropriate when changing my child or at every nappy change.

It is my responsibility to ensure that I regularly check the date to ensure it is still current on the cream.

The member of staff will record when cream has been applied and will inform me at the end of each day.
Child Name

First NameLast Name
Signature
Parent/Carer Name

First NameLast Name
Date

DayMonthYear
Date

CCTV
The nurseries have external cameras for the purposes of ensuring the property and premises are secure at all times.

There are no cameras in toilets, for the privacy of the children, staff and visitors.

We as parents/carers are aware that CCTV is in operation within the inside and outside of the nursery.

If you require further information regarding the CCTV, please contact the nursery manager.
Child Name

First NameLast Name
Signature*
Parent/Carer Name

First NameLast Name
Date

DayMonthYear
Date

GDPR PRIVACY NOTICE
At Little Learners Day Nursery we take privacy very seriously and we are currently updating all our records to ensure that we are fully meeting the new data protection standards (General Data Protection Regulation (GDPR)).

We are registered with the Information Commissioner's Office (ICO).

The categories of children's information that we collect, hold and share include:
- personal information (such as name, address, date of birth)
- characteristics (such as ethnicity, language, nationality, country of birth, early years pupil premium eligibility)
- attendance information (such as sessions attended, number of absences and absence reasons)
- observations and assessment information and tracking of progress
- medical information
- information on special educational needs and disabilities (including if accessing Disability Living Allowance and entitled the Disability Access Fund)
- referrals to other relevant services
- safeguarding information
We also collect, hold and share some information on the children's parents/guardians:
- personal information (names, address, contact numbers and emails)
- National Insurance number
Why we collect and use this information
We use the children's and parents' data to:
- support their learning and development, to enable staff to plan suitable activities to extend their knowledge and skills
- ensure that all children are safe within our childcare provision
- monitor and report on their progress
- provide appropriate behavioural and emotional support as required
- assess the quality of our services as a childcare provider
- comply with the law regarding data sharing (GDPR)
- meet the requirements of the early years foundation stage (EYFS)
- make claims for funding
The lawful basis on which we use this information
We collect and use children's information under the following lawful bases:
- Contract: the processing is necessary for a contract we have with you the parents/guardian of the child to provide childcare and the contract that we have with the local authority to provide funded childcare to eligible families.
- Legal obligation: the processing is necessary for us to comply with the law (submitting data for the early years census).
Collecting children’s information
While the majority of children's information you provide to us is mandatory, some of it is provided to us on a voluntary basis. In order to comply with the GDPR, we will inform you whether you are required to provide certain children's information to us or if you have a choice in this.

Storing children's data
We are required to hold children's data for a reasonable period of time after children have left the provision (eg until after the next Ofsted inspection) as a requirement under the EYFS. The Limitation Act 1980 recommends that we retain data until the child reaches the age of 21 - or until the child reaches the age of 24 for child protection records.

Your data will be held securely and will only be accessible by staff who are authorised to do so.

Who we share children's information with
We routinely share children's information with:
- schools that the child attends after leaving our provision
- other local childcare providers where the child is engaging currently (wrap around or blended childcare)
- our local authority (for funding claims and the early years census)
- the DfE (annual early years census)
- special education needs co-ordinators
- NHS services (health visitors and speech and language therapists)
Why we share children’s information
We do not share information about our children with anyone without your consent unless the law and our policies allow us to do so.

We share children’s data with the DfE on a statutory basis. We are required to submit data to our local authority [name the local authority] for them to submit as part of the annual early years census in January and to access childcare funding.

Data collection requirements
To be granted access to children's information, organisations must comply with strict terms and conditions covering the confidentiality and handling of the data, security arrangements and retention and use of the data.

Requesting access to your personal data
Under data protection legislation, parents and children have the right to request access to information about them that we hold. To make a request for your personal information, or be given access to your child's early years record, contact Jo Bennett.

You also the right to:
- object to processing of personal data that is likely to cause, or is causing, damage or distress
- prevent processing for the purpose of direct marketing
- object to decisions being taken by automated means
- in certain circumstances, have inaccurate personal data rectified, blocked, erased or destroyed
- claim compensation for damages caused by a breach of the Data Protection Regulations.
If you have a concern about the way we are collecting or using your personal data, we request that you raise your concern with us in the first instance. Alternatively, you can contact the ICO.

Contact
If you would like to discuss anything in this privacy notice, please contact: Name of childcare provision:

Little Learners Day Nursery

Name of Data Protection officer: Jo Bennett

Email: info@little-learners.net

Telephone number: 0208 649 7745
Child Name*

First NameLast Name
Signature*
Parent/Carer Name*

First NameLast Name
Date

DayMonthYear
Date

ENROLMENT FORM

REGISTRATION FEE

REGISTRATION

SESSIONS

PRIVACY NOTICE

FEES PAYMENT AND POLICY

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