2026 Boats Afloat Show Exhibitor Contract

2026 Boats Afloat Show Exhibitor Contract

Please fill out the exhibitor contract below. After you submit your contract, NYBA will calculate the amount due and invoice your company. Your contract is not considered "accepted" until you have paid the deposit (or full amount due). Be sure to consult the Exhibitor Packet for show rates, badge and ticket information.
Company
Are you a current NYBA member?
If you are not a current NYBA member, you can apply for NYBA membership. Note, only marine-related businesses are eligible to be NYBA members. Membership must be approved. You will be billed at the non-member rates, and we will adjust your invoice if your membership is approved.
Company Mailing Address

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
Exhibitor Contract Point of Contact

First NameLast Name
Exhibitor Contract Phone Number
Please enter a valid phone number.Format: (000) 000-0000.
Exhibitor Contract Email (this is where you'll receive a copy of the contract)
example@example.com
We email exhibitor updates on a regular basis. If there are additional people (other than the email address listed above) that should receive these updates, please enter those email addresses below:
Please provide the NAME and MOBILE PHONE NUMBER of the primary company representative who will be on-site during the Boats Afloat Show. You can update this later if needed.
Washington State UBI Number
Write NONE if you do not have a Washington State UBI
City of Seattle Business License
If you do not have a City of Seattle Business License, you will be billed a $40 Seattle Trade Show Fee on your exhibitor invoice. Write "NONE" if you don't have a City of Seattle business license.

Are you applying for IN-WATER exhibitor space?

In-Water Exhibitor: Boat List & Hospitality Floats

Please consult the Exhibitor Packet for full pricing and booth details, then enter your in-water boats on display. You can add or delete boats up until the registration deadline: August 21, 2026.
Do you want to request a hospitality float? Hospitality floats will be available on a first-come, first-served basis to exhibitors who have the largest square footage of boats in the show. Only available to NYBA members.
Do you want 15 amp power for your hospitality float? (electrical fee applies)
IN-WATER EXHIBITORS: Enter your boats on display below. You must order electrical power for each vessel that needs power. For safety reasons, you can not 'share' power between multiple boats. See exhibitor contract for full details. You can add or delete boats through the final deadline, August 21, 2026.
If you have any special requests, enter them here. Note that all assigned exhibitor locations are at the sole discretion of NYBA; we do not guarantee any specific location requests made. If you REQUIRE a side-tie, make sure you indicate that in the form above. If you PREFER a side tie (but do not require it), please indicate which boat(s) you prefer side-tied, in the space below. These are not guaranteed.

Are you applying for SHORESIDE or TENDER exhibitor space?

Shoreside or Tender Exhibitor

Please consult the Exhibitor Packet for full pricing and booth details, then select from the following shoreside exhibitor option(s):
What type of shoreside or tender exhibitor space are you requesting?
Are you requesting a location upgrade to the entrance courtyard? ($500 additional for single booth, $900 additional for double booth. Space is limited).
If you are a tender exhibitor, how many tenders on trailers are you displaying?
If you have any special requests, enter them here. Note that all assigned exhibitor locations are at the sole discretion of NYBA; we do not guarantee any specific location requests made.

Tickets, Badges and Show Program Space

Please consult the Exhibitor Packet for more information on tickets, badges and the printed show program.
Digital Tickets: We have moved to an online ticket system for Exhibitor General Admission and VIP tickets. We will send out detailed instructions on how you use the system, closer to the show. If you participated in either of the 2025 Boats Afloat Shows - it is the same system.

While there are no physical printed tickets, each exhibitor can redeem (10) General Admission digital tickets and (10) VIP digital tickets free of charge. Beyond that allotment, you can download and share as many tickets as you wish - you will be charged for any additional tickets that are scanned at entry (NEW: Tickets are charged back at $10/ticket, regardless of if they are VIP or General Admission). You will not be charged for any digital tickets that you distribute that are not scanned.
Please provide the email address for the person in your organization who will be handling your digital tickets. This will be the email address (along with the primary email address on the show contract) that we contact, when sharing instructions on how to use our digital ticketing system:
example@example.com
Badges: In-Water Exhibitors receive up to 10 badges. Shoreside Exhibitors receive up to 5 badges. Additional badges are available for $15/badge. Your confirmation email will have a link to the Badge Form; it's also available on the Exhibitor Materials page of the Boats Afloat Show website. NEW: Exhibitors who do not submit their badge form by August 21st will be assessed a $25 fee.
Printed Show Program: Reserve space in our attractive printed show program! Full details, including pricing and deadlines, are available in the Exhibitor Packet. If multiple exhibitors request the same ad location (e.g. back cover), ad space allotment will be based on the date/time the contract is submitted and deposit paid, with the first company to submit their contract and deposit securing the ad space.
Would you like to place an ad in the printed Boats Afloat Show Program?

Public-Facing Company Information

Please provide the appropriate information for us to display on the Boats Afloat Show website:
Main Company Phone Number
Enter the phone number you want shown on the Boats Afloat Show Exhibitor list on the show website.Format: (000) 000-0000.
Main Email or Sales Email
Enter the email address you want shown on the Boats Afloat Show Exhibitor list on the show website.
Company Website
Enter the website address you want shown on the Boats Afloat Show Exhibitor list on the show website, e.g. www.myboatcompany.com.
Provide a brief description of your business (this will be publicly visible on the Boats Afloat Show website). Max 100 words. Example: "ABC Boat Sales is proud to represent Waterlife Boats, Allegiant Yachts, as well a premium selection of brokerage yachts." *** If you exhibited in either of the past two shows, you do not need to include this unless you want to submit a new description ***

0/100
Please upload your company logo for the Boats Afloat Show website (preferred file: .jpeg, .jpg, .png). If you're a prior exhibitor and haven't had any changes to your logo since you last participated, you do not need to upload a logo.

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Exhibitor Contract Submission Instructions:

Please review the following steps for successfully completing your Exhibitor Contract Submission:
1. Review the information you've provided in the contract (click the Back button below, to review your information)

2. Review the Terms and Conditions, sign and submit the exhibitor contract (on the next page)

3. NYBA will calculate the amount owed and invoice you, based on your membership status and early bird/regular rates.

4. You can pay that invoice with a credit card (2.99% fee), bank transfer (1% fee), or you can mail a check to NYBA. A 50% deposit of the total amount due is required to secure your space. Please read the Terms and Conditions on the next page (also in the Exhibitor Packet) for payment and refund terms.

5. YOUR CONTRACT IS NOT CONSIDERED "ACCEPTED" UNTIL WE RECEIVE PAYMENT. If you are applying at Early Bird rates, you MUST register by July 31, and pay your deposit by August 5th. If we do not receive your contract and deposit by these deadlines, you will be re-invoiced at the regular rates. THIS WILL BE STRICTLY ENFORCED.

Terms and Conditions for the 2026 Boats Afloat Show

The full Terms and Conditions are accessible in the Exhibitor Packet, or by clicking the highlighted link below.
Exhibitor Contract Signature:
Exhibitor Contact Signed by:

First NameLast Name
Please select your preferred payment method:
Should be Empty:

2026 Boats Afloat Show Exhibitor Contract

In-Water Exhibitor: Boat List & Hospitality Floats

Shoreside or Tender Exhibitor

Tickets, Badges and Show Program Space

Public-Facing Company Information

Exhibitor Contract Submission Instructions:

Terms and Conditions for the 2026 Boats Afloat Show