Design & Media Intake Form

  • Design & Media Intake Form

  • Welcome to the Hewitt&Co. where we offer tailored designs for every occasion, whether it's a one-off project or a long-term collaboration, we provide custom designs to promote various businesses and events. From stallion/bull sale advertisements to event exhibits and everything in between, we've got you covered. Before we pick up a pen, we need to understand the specifics of what you are looking to create. The following elements should be carefully considered, as they play a key role in influencing the overall design outcome.

    Professional Images: We require high-resolution photography. No screenshots or phone images. Logos: Best supplied as high-quality PDFs or EPS files with transparent backgrounds. Simplicity is Key: Try not to overwhelm the design with information; keep the message clear.

    You can reach us at Hewitt&Co. on 0459 204 709 if you'd like to chat through any details before completing the form and moving into the design stage.

    Once this form is reviewed, we will provide a final price for your project. Please note that for all new design work, a 50% deposit is required to commence, with the final balance due prior to any files being released.

    If you’re ready, just complete the form below and we’ll take it from there.

  • Have you reviewed the information provided and would you like to proceed with a Hewitt&Co design?*

  • 1. The Basics

    Clarity at the start protects the work later.
  • Preferred method of contact*

  • 2. Artwork Specifications

    Description (optional)
  • Design Request Type:
  • Design Service
  • Bleed Requirements (if any) e.g. 3mm, 5mm
  • Required File Type e.g. High-res PDF, EPS, jPEG.*
  • Artwork Deadline The date you need the final files in hand*
     - -

  • 3. Production & Delivery

  • Are we supplying artwork directly to a printing company or contractor?*
  • Do you need us to source printing for you? *
  • Are you looking for guidance from us around print materials and card stock?

  • 4. Content Details

    This is where we need you to supply all the specific content required to be included in the final design. Eg, Social media icons, address, website etc

  • 5 . The Final Check

  • Before you click submit, let’s review: The Content Checklist Please ensure you have included the following in your brief where applicable:*

  • 6. Final Acknowledgement

  • I understand that my project will not be secured until the initial deposit invoice is paid*
  • Do you consent to Hewitt&Co sharing your completed logo design across our social media portfolio and channels?*
  • Terms & Conditions 1. Quotes, Scope and Project DirectionAll quotes are provided as an estimate and may be adjusted upon completion of the project. If you are working within a defined budget or scope, please communicate this prior to commencement.Any change of mind, shift in direction or substantial amendment to the brief throughout the design process may incur additional charges. Hewitt&Co will always notify you in advance if further time or investment is required.2. Deposits and SchedulingA 50% non-refundable deposit is required to secure your place in our schedule. This deposit is deducted from your final invoice and becomes non-refundable once the design process has commenced.If work ceases on your behalf after the deposit has been paid, the conditions outlined in Section 3 will apply.3. Project Pauses and InactivityIf your project is placed on hold and does not recommence within 14 days, an invoice will be issued for all time and work invested up to that point. Payment must be made in accordance with the terms listed on the invoice for the project to resume.4. Payment Terms and Overdue AccountsAll invoices are due by the stated due date. Two reminders will be issued.If payment has not been received after the final reminder, an $80 administration fee will be applied for every seven days the invoice remains outstanding.If no contact or payment is made thereafter, the account will be referred to a debt-collection agency, with all associated fees payable by the client.5. Creative Ownership and ProofsAll drafts, concepts and designs remain the intellectual property of Hewitt&Co until full payment is received.Upon completion, the approved design will be supplied in the standard package file formats. Should additional or alternative formats be required, a fee will apply.6. File ReleaseFinal files will only be released once full payment, or verified proof of payment, has been received.Hewitt&Co may release files upon proof of payment at our discretion, based on project history and client reliability.7. Unforeseen CircumstancesIn the event of illness or unforeseen circumstances affecting project timelines, Hewitt&Co will promptly communicate and agree on a revised timeframe that is fair and workable for both parties.8. Post-Completion AmendmentsRequests for amendments after the project has been completed are charged at $180 per hour, with total costs determined by the complexity and time required.9. Priority and Urgent WorkRequests for urgent or same-day turnaround are subject to an additional $150 priority fee.Charges may apply for after-hours work, and these will be discussed before commencement.10. Brand Integrity and Professional StandardsHewitt&Co reserves the right to decline design directions that compromise long-term brand integrity, print quality or professional design standards. Our responsibility is to ensure your brand is built with clarity, longevity and industry relevance.11. Supply of ContentAll text, imagery, references and supporting materials must be supplied in their final and approved form prior to design commencing. Delays in content supply may extend the project timeline.12. ApprovalsApproval of any proof, draft or email confirmation will be considered final. Any changes requested after approval may be subject to additional charges.13. Portfolio UseHewitt&Co retains the right to showcase completed projects in our portfolio, website, social platforms or promotional materials unless a confidentiality arrangement has been formally agreed upon in writing.14. Amendments to TermsHewitt&Co may revise or expand these Terms & Conditions at any time to reflect industry standards, operational updates or improved service delivery.*

  • Thank you for submitting your intake form. We will review your requirements and be in touch shortly with a quote and a commencement date. In the meantime, please email your Logo Files (EPS/PDF preferred), High-Quality Images, and any Colour Specs to:

    hello@hewittconsultingco.com.au.

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