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  • The purpose of this PQQ is to ensure all subcontractors engaged by JN Civils meet recognised industry standards and operate as self-sufficient businesses capable of delivering the work they have been onboarded to deliver for JN Civils Limited.

    The information provided will be used to assess the suitability of subcontractors based on their operational capability, health and safety performance, financial stability and compliance with all relevant statutory and regulatory requirements.

  • How to complete this PQQ

    Please refer to 'How to complete your PQQ' document on the Work With Us page of our website for guidance on completing your PQQ.

  • Confidentiality

    All information provided will only be used for the purpose of this PQQ review assessment and all information will be treated as strictly confidential.

  • Section A: Company details

    This section captures essential information about your company to verify legal status, contact details and operational capacity.

  • Primary contact details

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  • Business Operations

  • Is your company registered with Companies House?
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  • Is your company registered for VAT? (Please note, if your turnover is below the threshold, select no).
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  • Is your company registered with the Construction Industry Scheme (CIS)?
  • Is your company registered with the Construction Industry Training Board (CITB)?

  • Section B: Health, Safety and Environment

    This section assesses your company's health, safety and environmental management systems, policies and practices. Please note, Safety Schemes in Procurement (SSIP) schemes include CHAS, Safe Contractor, Constructionline, SMAS, Alcumus and others. You will need to provide a valid certificate with expiry date.
  • Does your company hold a ISO 45001:2018 certification or equivalent SSIP accreditation?
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  • Health and Safety personnel

  • Does your company have a designated person responsible for health and safety?

  • Safety management system

  • Does your company have a documented Safety Management System?
  • Does your company have a current Health and Safety Policy signed by a director?
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  • Does your company have a current Environmental Policy? Please note that an Environmental Policy should address waste management, pollution prevention, resource efficiency and compliance with the Environmental Protection Act 1990.
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  • Risk management

  • Does your company produce Risk Assessments and Method Statements (RAMS) for work activities?
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  • Does your company produce Control of Substances Hazardous to Health (COSHH) assessments that comply with COSHH Regulations 2002?
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  • Personal Protective Equipment (PPE)

  • Does your company have a documented PPE procedure or PPE register? These must comply with the Personal Protective Equipment Regulations 2002.
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  • Communications and briefings

  • Does your company conduct regular safety briefings or Toolbox Talks (TBT) with employees? We will need a minimum of two examples in the last two months.
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  • Incident management

  • Does your company have a documented accident and incident reporting procedure?
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  • Do you log all your accident and incident statistics? This should include fatalities, RIDDOR reportable incidents, Lost Time Injuries (LTIs), medical treatment cases, first aid cases and Near Misses.
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  • Business ethics

  • Does your company have an Anti-Bribery Policy?
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  • Does your company have a Modern Slavery Statement? Please note, this is required for organisations with a turnover exceeding £36 million. Smaller companies should demonstrate awareness and commitment to ethical supply chains.
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  • Section C: Training

    This section assesses your company's training arrangements and workforce competency management.
  • Does your company have a documented training plan?
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  • Does your company maintain a training matrix for all employees? Please note, this should highlight their competencies, current qualifications and expiry/renewal dates.
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  • Operative qualifications

  • Do all your plant operatives hold valid Construction Plant Competency Scheme (CPCS) cards or equivalent?
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  • Do all your operatives hold valid Construction Skills Certification Scheme (CSCS) or Energy and Utility Skills Register (EUSR) cards? Please note, CSCS demonstrates competence and EUSR cards are specific to utility sector workers.
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  • Do your operatives hold valid New Roads and Street Works Act (NRSWA) qualifications where required? Please note, NRSWA qualifications are required for operatives carrying out street works.
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  • Do your supervisors and managers hold valid Site Supervisor Safety Training Scheme (SSSTS), Site Management Safety Training Scheme (SMSTS) or Institution of Occupational Safety and Health (IOSH) qualifications?
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  • Section D: Quality and Environment

    This section identifies your company's industry accreditations and management system certifications.
  • Does your company hold ISO 9001:2015 certification (Quality Management System)?
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  • Does your company hold ISO 14001:2015 certification (Environmental Management Systems)?
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  • Does your company hold any relevant industry accreditations i.e. ROSPA etc.?
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  • Section E: Occupational Health

    This section assesses your company's occupational health arranagements and employee wellbeing.
  • Does your company have a health surveillance programme in place?
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  • Does your company have access to occupational health support services?
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  • Does your company have a Drug and Alcohol Policy?
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  • Section F: Enforcement Notices

    This section requires you to declare any enforcement actions that have been issued against your company. Please note, details of enforcement actions are publicly available on the Health and Safety Executive (HSE) website and will be independently verified.
  • Has your company received any Improvement Notices from the HSE or Environmental Agencies in the past five years?
  • Has your company received any Prohibition Notices from the HSE or Environmental Agencies in the past five years?
  • Has your company been subject to any prosecutions under health and safety or environmental legislation in the past five years?
  • Has your company received any Fee for Intervention (FFI) charges from the HSE in the past five years?

  • Section G: Work equipment, plant and tools

    This section assesses your compliance with equipment safety regulations and maintenance standards.
  • Does your company maintain a register of all work equipment and plant?
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  • Does your company have documented pre-use inspection procedures for equipment?
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  • Is all lifting equipment compliant with Lifting Operations and Lifting Equipment Regulations (LOLER) 1998? Please only select not applicable if you don't use lifting equipment
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  • Is all work equipment compliant with the Provision and Use of Work Equipment Regulations (PUWER) 1998?
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  • Is Portable Appliance Testing (PAT) current for all portable electrical equipment used on site? Please only select not applicable if you don't use portable electrical equipment on site.
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  • Does your company have a Planned Preventative Maintenance (PPM) schedule for equipment?
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  • Does your company have a calibration schedule for measuring and testing equipment? Please only select not applicable if you don't use equipment that requires calibration.
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  • Section H: Insurance and financial

    This section verifies your insurance coverage and financial stability. This is a MANDATORY section and all requirements must be met for any grade classification.
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  • Can you provide financial accounts for the last 3 years? Please only select not applicable if you are a sole trader or have been operating for less than 12 months.
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  • Section I: Vehicle management

    This section assesses your vehicle fleet management, compliance and driver safety arrangements. If your company does not operate vehicles, please mark 'not applicable' and proceed to Section J.
  • Does your company operate vehicles? This includes light commercial, heavy goods and specialist vehicles.
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  • Vehicle compliance

  • Does your company hold a Fleet Operator Recognition Scheme (FORS) accreditation?
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  • Does your company hold a valid Operators Licence (O-Licence) where required? Please answer 'not applicable' if you don't operate HGVs.
  • Are MOT certificates current for all owned vehicles?
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  • Do your owned vehicles meet Euro 5 emission standards?
  • Does your company have a documented vehicle maintenance programme for owned vehicles?
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  • Does your company have breakdown and emergency response procedures?
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  • Driver management

  • Are driver qualifications documented and verified?
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  • Does your company have driver monitoring and assessment programmes established?
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  • Vehicle systems

  • Does your company have GPS or telematics tracking installed in vehicles?

  • Section J: Procurement

    This section assesses your procurement and supply chain management arrangements.
  • Are you billing works for JN Civils as 'day works'?
  • Does your company maintain a supplier list?
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  • Does your company have a documented procurement procedure?
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  • Declaration

  • I confirm that the information provided within this questionnaire is accurate and complete to the best of my knowledge. I understand that providing false or misleading information may result in rejection of this application or termination of any existing contracts awarded.

    I authorise JN Civils to make enquiries and verify the information provided including checking public records and obtaining credit references.

    I confirm that I am a Director of this company and have the authority to submit this questionnaire on behalf of the company named herein.

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