Troop Trip Form

Troop Trip Form

Use this form to submit your trip details and seek approval if needed.
All fields MUST be complete.
Submit form in advance
- 2 weeks for day/1-2 nights
- 30 days for 3+ nights in council footprint
- 60 days for 3+ nights domestic outside of Council footprint
- 3 months for international travel
Trip Leader Name

First NameLast Name
Trip Leader Email
example@example.com
Trip Leader Phone Number
Please enter a valid phone number.Format: (000) 000-0000.
Troop Number
Service Unit Number
Use the link HERE to find the email addresses of your Service Unit Trip Approver to answer the next question. An email address is required.
Service Unit Approver 1 Email (see link above)
example@example.com
Service Unit Approver 2 Email (see link above)
example@example.com
Trip Location
Trip Start Date

MonthDayYear
2 digit month, 2 digit day, 4 digit yearDate
Trip End Date

MonthDayYear
2 digit month, 2 digit day, 4 digit yearDate
Describe your Trip

How many Girl Scouts are participating in the trip?

Rows	Daisies (k-1st)	Brownies (2nd-3rd)	Juniors (4th-5th)	Cadettes (6th-8th)	Seniors/ Ambassadors (9th-12th)
Girl Scouts

How many chaperones are attending? (All chaperones must be members of GSEP and have up to date clearances on file)
What are the names of all of your chaperones (they all must be registered and cleared)?
Do your number of chaperones meet the Girl Scout ratio requirements? See Ratio requirements above. (NOTE: use the ratio requirements for the youngest Girl Scouts who are attending.)
Do you plan to have volunteers drive girls in their cars or in a rental car during the trip? (Transportation to and from the activity can be left to families to coordinate and is not considered part of the trip)
Please check off that all drivers meet the following GSEP Driver requirements (checking these boxes acknowledges that all drivers meet all 5 criteria).

A First Aid trained volunteer is required to attend all Girl Scout trips and activities outside of regular meetings. Which volunteers will serve as your trained First Aiders?
For more information on First Aid Training Requirements, click HERE.
Emergency Contact Name (person not on the trip)

First NameLast Name
Emergency Contact Phone Number
Please enter a valid phone number.Format: (000) 000-0000.
Mark which of the below best describes your trip.

Extended Trip Details
Please upload a full day by day itinerary for your trip including airline and flight numbers, all lodging with address and phone number, overview of general activities planned.

Cancelof

How much will this trip cost?

Rows	Total Cost	Individual Girl/Family contribution	Troop Contribution
Airfare cost
Lodging cost
Transportation cost
Food Cost
Activities Cost
Tipping Cost
Insurance Cost
Other Costs
Total Trip Costs

Your overnight trip requires at least one volunteer who has completed the Overnight Skills Training with GSEP to attend the trip. What is the name of your volunteer(s) who completed that training?
Mark if your trip includes any of the below
Your overnight trip requires at least one volunteer who has completed the Basic Outdoor Skills Training with GSEP to attend the trip. Which of the attending volunteers are trained in BOS?

You have selected an activity that requires Council Approval and a Certificate of Insurance. Look at this list to see if GSEP already has a Certificate of Insurance on file.
Because GSEP does not have a Certificate of Insurance on file, please reach out to the organization providing the activity and request a COI and upload here.

Cancelof

Your trip requires Council and/or Service Unit Approval, click below if you acknowledge that you are waiting to receive approval before you go on your troop.

Extended Trip Details