Student Org External Group Event Request

Student Org External Group Event Request

Please fill out this form to request external groups to visit campus. Need support? Reach out to Studentlife@lssu.edu or visit the Student Engagement Center in the lower level of Cisler.
Student Organization President

First NameLast Name
President's Email
example@example.com
Contact Phone Number
Please enter a valid phone number.Format: (000) 000-0000.
Student Organization Name
Name of External Group/Entity/Individual(s)
External Group/Entity/Individual's Email
example@example.com
Phone Number
Please enter a valid phone number.Format: (000) 000-0000.
Group/Entity/Individual(s) Address

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
Purpose of Visit / Event Description
Proposed Date of Visit

MonthDayYear
Date
Expected Number of Attendees
Sponsorship by Non-University Affiliated Vendors: Non-affiliated individuals or organizations may advertise, solicit, or sell products or services on campus only if they are sponsored by a recognized student organization or a campus department. Approval from the Office of Student Life is required at least five business days prior to the event taking place. The University has the authority and may exercise regulations of the time, place, and frequency of these opportunities in compliance with the right to free speech. The sponsoring student organization assumes full and all responsibility for the sponsored organization. At least one member of the sponsoring organization MUST be present during the entirety of the event. Sponsoring organizations are liable for reasonably foreseen violation of torts.
Contract Requirements: If an organization is intending to work with a group, performer, speaker, or provider of services, they will need to follow the event proposal steps as outlined above. A contract will then need to be created and signed following approval. Your organization members, advisor, or club president do not have the authority to sign contracts with any outside agency, vendor, performer, or contracting entity. Contact the Office of Student Life to discuss next steps for contracts following event approval.
All events involving the sponsorship of external groups are required to be submitted via this form at least five business days prior to the proposed event date. Do you recognize events proposed or executed without adhering to this policy will reasonably be denied and are a violation of the student organization code of conduct.
The five business day requirement may be waived only when all of the following conditions are met:
- The student organization is partnering directly with a recognized university department.
- The external organization, speaker, vendor, or entity is being invited to campus as part of a shared program, event, or initiative between the student organization and the university department.
- The university department must be actively involved in planning the event, approving the department’s participation, and ensuring university protocols are followed.
- The external organization, speaker, vendor, or entity must directly support the mission or purpose of the student organization.
- The external organization, speaker, vendor, or entity must directly support the mission, work, or educational purpose of the co-sponsoring university department.
- This exception does not apply when a university department is only listed as a sponsor, provides funding, reserves space, signs a form, or gives general support without active involvement in the event.
Student organizations seeking this waiver must consult with the co-sponsoring university department before submitting the request. The department must confirm that university protocols for external organizations have been reviewed and followed.

Approval of the waiver is not automatic. The university may deny the waiver if the event does not meet all requirements listed above, if the department’s role is unclear, or if the external organization, speaker, vendor, or entity does not clearly align with both the student organization and the co-sponsoring university department.
Additional Comments
I certify to adhere to the aforementioned policies, the Student Organization Handbook, and the Registered Student Organization's Code of Conduct
Should be Empty: