BUILDEX Vancouver 2027

BUILDEX Vancouver 2027 - Exhibitor Appointed Contractors
This form must be completed by any exhibitor who plans to use an independent contractor other than those appointed by BUILDEX Vancouver (Levy, Encore A/V, VCC).

Deadline for submission and the Exhibitor Appointed Contractor's (EAC) certificate of insurance is January 8th, 2027.

Please note EAC's are not allowed to perform or provide services for the following areas: Drayage (Levy), Fork and Genie Lift Operations (Levy & VCC), Overhead Rigging, Electrical Services, Plumbing and Mechanical Services (VCC), Telecommunications Services, Booth Cleaning and Catering (F&B) (VCC).

This form must be subbmited by the exhibitor and signed by both the exhibitor and EAC.
EXHIBITOR DETAILS
Exhibiting Company Name
Booth Number
Contact Name

First NameLast Name
Job Title
ex: Sales Manager
Phone Number
Format: (000) 000-0000.
Email

EXHIBITOR APPOINTED CONTRACTOR (EAC) #1
Exhibitor Appointed Contractor
EAC Address

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
EAC Contact Name

First NameLast Name
Phone Number
Format: (000) 000-0000.
Email
Will this person be the on-site contact?
On-site Contact Name

First NameLast Name
On-site Contact Phone Number
Please enter a valid phone number.Format: (000) 000-0000.
Types of service to be provided

Other

Add another EAC?
EXHIBITOR APPOINTED CONTRACTOR (EAC) #2
Exhibitor Appointed Contractor #2
EAC #2 Address

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
EAC #2 Contact Name

First NameLast Name
Phone Number
Format: (000) 000-0000.
Email
Will this person be the on-site contact?
On-site Contact Name

First NameLast Name
On-site Contact Phone Number
Please enter a valid phone number.Format: (000) 000-0000.
Types of service to be provided

Other

MANDATORY EAC REQUIREMENTS AND REGULATIONS
- EAC’s are NOT ALLOWED to perform or provide services for the following areas: Drayage (Levy), Fork and Genie Lift Operations (Levy & VCC), Overhead Rigging, Electrical Services, Plumbing and Mechanical Services (VCC), Telecommunications Services, Booth Cleaning and Catering (F&B) (VCC).
- The EAC covenants and agrees to indemnify and hold harmless Informa Canada Inc. and the Vancouver Convention Centre (VCC) from and against all claims, demands, charges, losses or damages arising or alleged to arise directly, indirectly or incidentally by reason of any act, omission or operations of the contractor, its officers, employees, agents or anyone for whom the contractor is legally responsible.
- EAC’s are only permitted on the Show floor without a valid tradeshow badge during move-in hours. If the EAC duties require them to service an exhibitor’s booth during show days, the exhibitor must provide the EAC with an official exhibitor badge.
- EAC's must confine operations within the exhibit area of the exhibitor. Aisles, other exhibit spaces and vacant areas may not be used as work or storage areas.
- EAC's are not permitted to solicit and sell their business to any exhibitors associated with BUILDEX Vancouver at any time (pre-show or onsite). They will be immediately removed from the premise if they are found doing so.
- The exhibitor is responsible for providing the EAC with any necessary information pertaining to the exhibit hall (i.e. utilities, order forms, dates, hours, shipping information, booth regulations, etc.) via the online Exhibitor Manual.
- The EAC acknowledges that its equipment and property at the VCC is not protected by insurance against fire, theft, vandalism, etc. by the VCC and the protection of such is the responsibility of the contractor.
- EAC’s must submit a Certificate of Insurance that meets the following criteria:
  - Comprehensive liability insurance shall provide a minimum limit of liability of five million dollars ($5,000,000) for bodily injury and/or property damage in any one occurrence;
  - Issued by an insurance company licensed to transact business in North America;
  - Provide that it will not be cancelled or materially altered prior to the termination of the Occupancy Period (February 8 –11, 2027 inclusive);
  - Lists the following as additional insured:
    
    Informa Canada Inc. (20 Eglinton Avenue West, Suite 1200, PO Box 2055, Toronto, ON M4R 1K8)
    
    BC PavCo (999 Canada Pl #200, Vancouver, BC V6C 3C1)
Please read the BUILDEX Vancouver, Health and Safety Declaration Document here.
Confirmation of Authorization
Responsibility for EACs
Signature

Use your mouse to sign
Date of Signature
Should be Empty:

BUILDEX Vancouver 2027 - Exhibitor Appointed Contractors