2026 Kiwanis - Ramada Reservation Request Form

Kiwanis Recreation Center Ramada Reservation Request
Facility Information
Address:

6111 S. All-America Way
Tempe, AZ 85283
Front Desk: 480-350-5201

Availability:

Hours are subject to change

Rentals are available during business hours:
- Monday-Thursday | 7:00 a.m. – 10:00 p.m.
- Friday | 7:00 a.m. – 7:00 p.m.
- Saturday & Sunday | 8:00 a.m. - 6:00 p.m.
2026 facility closures and amended hours:
- August 7 | Open 7:00 a.m. - 4:00 p.m.
- September 7 | Open noon - 6:00 p.m.
- September 18 | Open 7:00 a.m. - 6:30 p.m.
- October 12 | Open noon - 6:00 p.m.
- October 23 | Open 7 a.m. - 6:30 p.m.
- November 11 | Closed
- November 13 | Open 7:00 a.m. - 5:00 p.m.
- November 26-27 | Closed
- December 18 | Open 7:00 a.m. - 6:30 p.m.
- December 21-23 | Open 7:00 a.m. - 6:00 p.m.
- December 24 | Open 7:00 a.m. - 5:00 p.m.
- December 25 | Closed
- December 28-30 | Open 7:00 a.m. - 6:00 p.m.
- December 31 | Open 7:00 a.m. - 5:00 p.m.
Guidelines:
- A 2-hour minimum is required for all rentals.
- The request form should be submitted at least two weeks prior to the requested date.
- Set-up and clean-up of the contracted area is the responsibility of the Permittee.
- It is prohibited to attach material of any kind to any part of the facility without written permission.
- Changes to, or cancellation of, reservations must be made within two (2) business days (Monday through Friday) of the reservation and may be made ONLY by the Permittee in order to receive a refund. Any requests made during the scheduled activity must be made by the Permittee.
- The Permittee must ensure that all facilities and requested equipment are left in good order.
- Deposit payment is due two weeks prior to rental date.
- Additional staff may be required for certain facility use reservations.
- All reservations are subject to facility and staff availability.
- A Certificate of Insurance is required for all outside vendors.
- Reservations outside of normal business hours should be submitted at least 30 days prior to the event date.
- Applicable surcharges may apply for additional reservation needs.
- Make checks payable to City of Tempe.
- Outside food and non-alcoholic beverages are allowed for classroom, ramada and private pool rentals only.
Ramadas:
Corporate Ramada - Large Group
- Capacity: 50 - 1,200 people
  - Picnic style seating for about 250 people
  - Additional seating on East Patio for up to 50 people
- Pricing: Subject to change based on reservation specifics.
  - Off season (December-February and end of May-September):
    
    Starting at $300 for groups of 100 people
  - Peak season (March-May 15 and October-November)
    
    Sundays: Starting at $550 for groups of 200 people
    
    Saturdays: Starting at $660 for groups of 200 people
- What's included:
  - Private, fenced, outdoor picnic grounds with greenbelt area to place inflatables, games, etc.
  - 3 large barbeque grills
  - 2 outdoor sand volleyball courts surrounded by greenbelt
  - Space to accommodate a vendors (inflatable, food truck, etc.)
  - Electricity and lighting (limited)
  - Group is allowed to bring in outside food and non-alcoholic beverages
  - Trash cans
- Special features:
  - Yard games available
  - Beer permits available
Oasis Ramada - Small Group
- Capacity: 75 people
- Pricing: $25/hour
- What's included:
  - Private, fenced, outdoor ramada
  - 7-10 tables (6-8 seated/table)
  - Electricity and lighting (limited)
  - Group is allowed to bring in outside food and non-alcoholic beverages
  - Trash cans
- Special features:
  - Yard games available
  - Beer permit available

Responsible Party Information

Must be present at meeting/event
Name

First NameLast Name
Date of birth
Gender
Cell/home phone
Please enter a valid phone number.Format: (000) 000-0000.
Business phone
Please enter a valid phone number.Format: (000) 000-0000.
Email
example@example.com
Address (PO box not acceptable)

Street Address

Street Address Line 2

CityState

Zip Code
Is this reservation for an organization?
Alternate Contact Person
Name

First NameLast Name
Cell/home phone
Please enter a valid phone number.Format: (000) 000-0000.
Email
example@example.com
Organization Information
Organization name
Brief description of organization
(Non-profit, for-profit, neighborhood association, etc. Please describe.)
Organization mailing address (if different from responsible party)

Street Address

Street Address Line 2

CityState

Zip Code
Organization email
example@example.com
Organization phone
Format: (000) 000-0000.

Reservation Details
Preferred ramada (refer to page 1 for pricing):
Reservation name:
Brief description of reservation:
Date(s) requested:
Alternative date(s) if requested is unavailable:
Start time (include set-up):
End time (include clean up):
Number of attendees expected:

Certificate of Insurance Requirements
Auto Liability Coverage:
- Inflatable vendor - proof of valid insurance
- Food truck/vendor - $1 million
- Game truck and other vendors - Contact us at krcadmin@tempe.gov
General Liability Coverage:
- Inflatable vendor - $1 million per occurrence; $2 million general aggregate
- Food truck/vendor - $1 million per occurrence; $2 million general aggregate
- Game truck and other vendors - Contact us at krcadmin@tempe.gov
Liquor Liability Coverage:
- Required for all vendors, businesses, organizations and/or coporate-run events serving beer
  - General liability: $1 million
  - Liquor liability: $2 million
  - City of Tempe must be named as additional insured (learn more below)
Workers' Compensation:
- Necessary for ALL vendors as required per Arizona Statute
- A sole proprietor may sign a Workers’ Compensation Waiver certifying that the sole proprietor and the company do not have any employees and are exempt from Arizona law requiring workers’ compensation insurance coverage. Form is available at tempe.gov/ParkReservations
Information required in Certificate of Insurance:
- Additional insured - City of Tempe must be named as additional insured. Usually stated in “Description of Operations” box but may also be shown by a checked box stating the certificate holder is additional insured.
- Certificate holder - Should read:
  - City of Tempe, PO Box 5002, Tempe, AZ 85280

Fundraising
Name of charity benefitting from fundraising:
REQUIRED: A letter from the charity (on charity's letterhead) explaining the financial arrangements and their expectations.

If you do not currently have access to such a letter, please email it to us at krcadmin@tempe.gov.
Cancelof
REQUIRED: All vendors must have a valid Arizona and Tempe sales tax license.

Beer Permits and Guidelines
Will beer be present at this event?
A beer permit ($25) will be required for any events where beer is present.
Please check all that apply:
Liquor liability insurance may be required.
Beer Permit Guidelines and Restrictions
- A beer permit is good for beer. Kegs are acceptable (if not associated with a “sloshball”-type activity).
- Wine, malt beverages or liquor is not allowed.
- Glass is not allowed.
- Consumption in parking lot is not allowed.
- A Certificate of Insurance with liquor liability coverage is required when the permit involves a business/organization/corporate-run event and they are providing beer. If it is a BYOB (Bring Your Own Beer), a COI with liquor liability coverage is not required.
- Groups are not allowed to advertise availability of beer, sell admission, process registration, accept donations/fundraising, or related transactions without approval from the City of Tempe.

Waiver and Guidelines
Site Plan

A site plan may be required depicting the layout/arrangement of the reservation and amenities for review Tempe Fire, Police, Audit and Licenses, and Public Works departments. If required, include the locations of all amenities and equipment, including but not limited to, stages, entertainment, inflatables, games and amusements, portable bathrooms, canopies/tents, booths, tables and chairs, generators, food and drink services areas, and other amenities and services.

Clean-Up/Damage Deposit

A clean-up/damage deposit may be required to ensure that the reservation area is left clean and to serve as a partial recovery element for damages. The deposit amount will be based on the size of the reservation and type of activities scheduled to take place.
I hereby certify that the statements made in this application are true and complete to the best of my knowledge, and that I am authorized to execute this application. Intentional omissions or falsification of information is sufficient grounds for denial of the application and subsequent revocation of the permit. I agree to defend, indemnify and hold harmless the City of Tempe and its officials, officers, agents, employees and volunteers from any and all losses, claims, liabilities, vicarious and/or derivative liabilities, damages, costs and expenses, including reasonable attorney’s fees and court costs, resulting from the conduct of the applicant, user, sponsor or promoter, their employees or agents, with regard to the reservation applied for.
Should be Empty:

Kiwanis Recreation Center Ramada Reservation Request

Facility Information

Address:

Availability:

Hours are subject to change

Guidelines:

Ramadas:

Corporate Ramada - Large Group

Oasis Ramada - Small Group

Responsible Party Information

Alternate Contact Person

Organization Information

Reservation Details

Add-Ons

Additional Event Information

Vendors and Insurance

Vendor Information

Certificate of Insurance Requirements

Auto Liability Coverage:

General Liability Coverage:

Liquor Liability Coverage:

Workers' Compensation:

Information required in Certificate of Insurance:

Fundraising

Beer Permits and Guidelines

Beer Permit Guidelines and Restrictions

Waiver and Guidelines

Site Plan

Clean-Up/Damage Deposit