Privacy Policy for Management of Personal Information
This document describes the privacy policy of Beat It Drum Therapy for the management of clients’ personal information. The Counselling service provided is bound by the legal requirements of the Australian Privacy Principles set out in the Privacy Act 1988.
Client information
Client case notes are held in a secure filing cabinet rather than online which is accessible to your counsellor. Your personal information when registering as a client, together with signed forms, are kept on a secure database which is encrypted. The information on each file includes personal information such as name, address, contact phone numbers, medical history, and other personal information collected as part of providing the counselling service.
How clients' personal information is collected
A client's personal information is collected in a number of ways during consultation with the Counsellor, including when the client provides information directly to the counsellor using hard copy forms, correspondence via email, when the client interacts directly with Employees of Beat It Drum Therapy, and when other health practitioners provide personal information to Beat It Drum Therapy via referrals, correspondence and medical reports.
Consequence of not providing personal information
If the client does not wish for their personal information to be collected in a way anticipated by this Privacy Policy, Beat It Drum Therapy may not be in a position to provide the service to the client.
Purpose of holding personal information
A client’s personal information is gathered and used for the purpose of providing counselling services, which includes assessing, diagnosing and treating a client’s presenting issue. The personal information is retained in order to document what happens during sessions, and enables the therapist to provide a relevant and informed service.
Disclosure of personal information
Clients’ personal information will remain confidential except when:
it is subpoenaed by a court, or disclosure is otherwise required or authorised by law; or
failure to disclose the information would in the reasonable belief of the treating therapist, place a client or another person at serious risk to life, health or safety; or
the client’s prior approval has been obtained to provide a written report to another agency or professional, e.g., a GP or a lawyer; or
discuss the material with another person, e.g. a parent, employer, health provider, or third-party funder; or
disclose the information in another way; or
disclose to another professional or agency (e.g. your GP) and disclosure of your personal information to that third party is for a purpose which is directly related to the primary purpose for which your personal information was collected.
A client's personal information is not disclosed to overseas recipients, unless the client consents or such disclosure is otherwise required by law. Clients' personal information will not be used, sold, rented or disclosed for any other purpose. In the event that unauthorised access, disclosure or loss of a client’s personal information occurs Beat It Drum Therapy will activate its data breach plan and use all reasonable endeavours to minimise any risk of consequential serious harm.
Requests for access and correction to client information
At any stage clients may request to see and correct the personal information about them kept on file. The Counsellor may discuss the contents with them and/or give them a copy, subject to the exceptions in the Privacy Act 1988 (Cth). If satisfied that personal information is inaccurate, out of date or incomplete, reasonable steps will be taken in the circumstances to ensure that this information is corrected. All requests by clients for access to or correction of personal information held about them should be lodged with Beat It Drum Therapy – Administration. These requests will be responded to in writing within 14 days and an appointment will be made if necessary for clarification purposes.
Concerns
If clients have a concern about the management of their personal information, they may inform Beat It Drum Therapy. Upon request they can obtain a copy of the Australian Privacy Principles, which describe their rights and how their personal information should be handled. Ultimately, if clients wish to lodge a formal complaint about the use of, disclosure of, or access to, their personal information, they may do so with the Office of the Australian Information Commissioner by phone on 1300 363 992, online at http://www.oaic.gov.au/privacy/making-a-privacy-complaint or by post to: Office of the Australian Information Commissioner, GPO Box 5218, Sydney, NSW 2001.