Before starting your application, please have the following ready to upload:

• Public Liability Insurance (£5 million minimum cover)
• Food Hygiene Certificate (if applicable)
• Gas Safety Certificate (if applicable)
• PAT Testing Certificates (if applicable)
• Risk Assessment
• Environmental Health Registration (food traders)
• Access NI Certificate (optional until September 2026)
• Photo of your trading setup
• Photos of your products

Applications missing required documentation may not be considered.

Our Terms & Conditions of Trading are governed by the Urban Events Trader Handbook, which includes guidance and policies relating to:

• Booking procedures and payments
• Event types and pricing structures
• Pitch allocation and trading spaces
• Gazebo, marquee and infrastructure hire
• Power, utilities and site services
• Waste management and environmental responsibilities
• Set-up, trading and take-down procedures
• Trader conduct and expected standards
• Equality, inclusion and neutral trading environments
• Bullying, harassment and zero tolerance policies
• Health & safety responsibilities
• Emergency procedures and weather policies
• Product restrictions and legal responsibilities
• Insurance and mandatory documentation
• Cancellation, refund and voucher policies
• Event communications and trader briefings

To download the Trader Handbook click HERE

By applying to become a registered Urban Events member trader, you confirm that you have read, understood, and agree to comply with the Trader Handbook and all associated Terms & Conditions of Trading.

GDPR & DATA PROTECTION STATEMENT
By submitting this application, you consent to Urban Events collecting and processing your personal and business information for the purposes of reviewing your application, managing event logistics, and communicating important event-related updates.

Your information will be:

• Stored securely and accessed only by authorised Urban Events and Event Organiser personnel
• Used solely for event planning, administration, and legal compliance
• Retained only for as long as necessary to meet our operational and legal obligations
• Never sold or shared with third parties for marketing purposes
• We may share limited information (such as your name, contact details, and a description of your products) with local authorities or law enforcement agencies upon request, for the purpose of licensing, public safety, or regulatory compliance.

You have the right to access your data, request corrections, or ask for it to be removed at any time by contacting us directly.