Washington Energy Convention

Washington Energy Convention – Exhibitor Information
Suncadia Resort, Washington
June 15-16, 2026

Bear Event Services is pleased to be your official contractor for the WEC Conference. We are available to assist you with any decorating, freight, and labor needs you may have and to help make your participation in this event a success.

Booth Information:
All items on this list are provided by show management at no additional charge to the exhibitor:
- 8’ high back drape, 3’ high side drape on two sides, one 6’ skirted table, two chairs, wastebasket and one booth ID sign.
- Electrical service (500 watt/110 volts)
- Booth size: 8 x 10
- Show color(s): Blue/Green
- The Suncadia Resort is a carpeted facility.
Vendor Schedule:
Vendor load in: Monday, June 15, 3 - 8 PM & Tuesday, June 16 8 AM to Noon

Show Hours: Tuesday, June 16, 1 - 4:30 PM

Vendor load out: Tuesday, June 16, 4:30 - 6:30 PM

Policies:
- All orders must be pre-paid in advance. Payment in full is required for all services PRIOR to delivery.
- No credits or substitutions of items provided in the booth package are available. If you require a different table size or skirt color other than the one provided by show management, you must rent the item.
- No refunds will be issued for cancellation of rental items after installation.
Contacts:

WPMA Show Management:
Direct questions regarding, vendor participation, show policies, etc. to
Jamie Wood
jamiew@wpma.com

Exhibitor Services:
Direct questions regarding furniture rentals, freight handling, etc. to
Bear Event Services 509-834-7868
info@beareventservices.com

Material Handling Information

Washington Energy Convention
June 15-16, 2026

MATERIAL HANDLING TERMS
- Shipment will be accepted and delivered to your booth space on the day set-up begins.
- Upon show close, re-created freight will be removed from your booth and placed with a common carrier* for outbound shipping.
- All freight handled by Bear Event Services representatives is subject to a material handling service charge.
- All freight and shipping charges incurred are the sole responsibility of the exhibitor and are not included in the material handling service charge.
- All material handling service charge fees must be received prior to acceptance of any shipments by Bear Event Services.
- Material handling service charge for all advance shipments are billed at $.45 per pound with a 200 pound minimum charge ($90.00)
Shipments will be accepted starting
June 10, 2026

Address all shipments to:

Bear Event Services-WEC
c/o The Lodge at Suncadia
[Your Company Name & Booth Number]
3600 Suncadia Trail
Cle Elum, WA 98922

Return freight pickups should use the address above, and be scheduled for
Wednesday, June 17, 10 AM - 2 PM.

*All freight handled by Bear Event Services must be re-created in the booth and outbound shipping arrangements must be made by the exhibitor, to include BOL if applicable, and scheduling a package pick up with the shipper.

WEC Rental Order
Company Name
Contact Full Name

First NameLast Name
Contact Phone Number
Format: (000) 000-0000.
Contact E-mail
example@example.com
Booth Number (if known)

My Products

Tables

Your booth package includes one 6' skirted table. Additional tables are available for rental below:

$25.00

Table Size	Quantity	Price
Cocktail table with white linen		$25.00
4' bare table		$25.00
4' skirted table		$45.00
4' bare COUNTER height table		$45.00
4' skirted COUNTER height table		$65.00
6' bare table		$35.00
6' skirted table		$55.00
6' bare COUNTER height table		$55.00
6' skirted COUNTER height table		$75.00
8' bare table		$45.00
8' skirted table		$65.00
8' bare COUNTER height table		$65.00
8' skirted Counter height table		$85.00

Item subtotal:

Seating

Your booth package includes two chairs. Additional seating may be rented below:

$20.00

Seating Options	Quantity	Price
Bar stool		$20.00
Basic folding chair		$10.00
Padded side chair		$15.00

Item subtotal:

Other Items

Other items available for show rental:

$40.00

	Quantity	Price
Easel		$40.00
Wastebasket		$10.00
Cleaning service (per day)		$25.00
Skirting only (per 13' section)		$20.00
3' masking drape (per linear foot)		$3.00
8' masking drape (per linear foot)		$6.00
32" TV monitor		$150.00
Pop Up canopy (10x10)		$60.00
Outdoor patio heater (propane)		$250.00

Item subtotal:

Labor

Labor services for setting up/tearing down booth, available in one hour increments:

$50.00

	Quantity	Price
Regular Labor (M-F 8-5, excludes holidays) per hour		$50.00
OT Labor (holidays, weekends & outside 8-5 M-F) per hour		$75.00

Item subtotal:

Freight Handling - 200 lbs. or less

Minimum freight handling charge is $90 (1-200 lbs.) Use this item for freight handling of 200 lbs. or less. If more than 200 lbs., please use the Freight Handling 201 lbs. or greater item below. PLEASE DO NOT USE BOTH FREIGHT OPTIONS.

$90.00

Freight Handling - 201 lbs. or greater

Enter your TOTAL freight weight here if your shipment is OVER 200 lbs. Charge is .45 per pound.

$0.45

shipment weight	Quantity	Price
More than 200 lbs. (Enter total shipmentweight)		$0.45

Item subtotal:

Subtotal

Tax

Total

Payment Methods

Credit Card

Apple Pay

Skirt color preference (if applicable)
This field is referencing only additional skirted tables beyond what is included in your standard booth package.
Carpet color preference (if applicable)
This field is for those renting booth carpeting.
Freight/Material Handling Details (if applicable):
Additional notes to Bear Event Services:
Payment Authorization

I authorize Bear Event Services to charge my payment card for the charges listed (grand total) and for any additional charges incurred.
Should be Empty:

WEC Rental Order

My Products

Payment Methods