2026 Guild O-Day S2 Stall Application - External

  • 2026 Guild O-Day Stall Application - Semester 2

    External Organisations

  • The Curtin Student Guild coordinates services and activities for students at Curtin University. All Curtin students are automatically members of the Guild, with access to free Student Assist services, discounts, clubs, entertainment, giveaways and more. Learn more about us on our website.

    What is Guild O-Day?

    Guild O-Day (Semester Two) takes place during Curtin University’s first teaching week of Semester Two, Wednesday 22nd July 2026 from 11am - 2:30pm. Guild O-Day is one of Curtin Student Guild’s biggest events of the year, offering attendees a unique insight into the university experience. With students keen to receive many highly anticipated freebies, browse/join campus clubs and societies, and explore a variety of services tailored to the university market, stallholders gain access to a captive audience and a highly targeted demographic. Guild O-Day provides a unique environment to connect with your stakeholders, whilst sharing information on services, activities, and/or products.

    Guild O-Day will be held in the core of Curtin's Perth (Bentley) campus.

    Application Preparation

    Before submitting your application, action & note the following:

    1. Review the below packages & pricing and identify which stall package you will apply for.
    2. Read the terms & conditions to help you plan. By applying for a stall at this event, all stallholders accept these conditions and are required to fully comply with all measures outlined within.
    3. Confirm your stall plans. Only submit this form once your planned activities, giveaways, equipment and/or stall set-up is confirmed. We cannot consider your application without your finalised details. 
    4. Incomplete or speculative submissions may not be accepted. Early submissions do not receive preference - just make sure it's submitted before the deadline.

    Application deadline: 24/06/2026
    Invoice payment deadline: 03/07/2026

      

    Packages & Pricing

    Note that the below pricing applies to external applicants only. A separate application process applies for Guild-registered clubs & societies and internal Curtin departments/services. Please email events@guild.curtin.edu.au for further information.

    All prices quoted include GST.

    Trestle Table Package - $250.00 

    • Basic 1.8m x 1m space (either under existing building eaves or within shared large marquees). All stalls are shaded.
    • One trestle table
    • No access to power (available at additional cost)
    • No roving permissions.
    • Package includes only the surface area of the table itself, as well as standing room directly behind the table.
    • Marquees and specialty equipment or infrastructure cannot be accommodated within this package option. This will require selection of an activation package.

    Activation Package -  $1,000.00 

    • 3 x 3m space (not shaded, must BYO marquee) which can be used for brand activation activities.
    • One trestle table.
    • Access to power is included (if specified) - includes 1 x 10amp power board.
    • Roving permissions – access to rove in your zone (note that equipment and/or giveaways are not permitted for roving, only at your static site).

    Marquee Activation Package -  $1,400.00 

    • 3 x 3m marquee (including back covering wall)
    • One trestle table.
    • Access to power is included (if specified) - includes 1 x 10amp power board.
    • Roving permissions – access to rove in your zone (note that equipment and/or giveaways are not permitted for roving, only at your static site).

    Showbag Inclusion - $100.00 (if sole package option) // $50.00 (if added to any other package)

    • Inclusion must be delivered to us by no later than 03/07/2026 in order to be included. Late deliveries are unable to be accommodated, and no refund will be issued. 
    • May be either product (A4 size or less) or print material (i.e. coupons, free passes, tickets).
    • Print material must provide value in the form of a voucher or discount, i.e. cannot be purely promotional.
    • All inclusion approvals are at the discretion of the Curtin Student Guild.
    • Required quantity: 1000 units

    Stalls and showbags inclusions will be curated based on their value to students, and the value add to the overall event . All approvals are at the sole discretion of the Curtin Student Guild.

    Additional Equipment and Amenities

    • Power to trestle table packages - $100 surcharge
    • Add on 1x trestle table - $50.00
    • Custom site size and/or infrastructure - please enquire within this form should your requirements not be covered by the above package options (i.e. larger site space, specialised infrastructure, etc.) - $POA 

    Additional Advertising Opportunities

    If you are interested in digital advertising or other on-campus avenues to promote your brand (outside of O-Day and physical campus activations), email studentengagement@guild.curtin.edu.au for more information. 

     

    Event Terms & Conditions

    Please read the 2026 Guild O-day Terms & Conditions carefully before completing your application.

    These conditions outline important requirements that may impact your proposed stall activity, setup, or eligibility to participate. By submitting an application, you acknowledge that you have read and understood the Terms & Conditions and agree to comply with all requirements outlined.

     

  • Organisation Details

  • Format: 0000000000.
  • Invoicing - Are your invoicing details different to the contact information provided above?*
  • Third Party Bookings - Are you booking this stall on behalf of a third party, or an entity with a different trading name? (E.g. A marketing agency making a booking on behalf of a client, or a parent company booking on behalf of a subsidiary company.)*
  • Format: 0000 000 000.

  • Stall Package Details

  • Packages & Pricing

     Trestle Table Package - $250.00 

    • Basic 1.8m x 1m space under the verandah
    • One trestle table
    • No access to power (available at additional cost)
    • No roving permissions.
    • Package includes only the surface area of the table itself, as well as standing room directly behind the table.
    • Marquees and specialty equipment or infrastructure cannot be accommodated within this package option. This will require selection of an activation package.

    Activation Package -  $1000.00 

    • 3 x 3m space (not shaded, must BYO marquee) which can be used for brand activation activities.
    • One trestle table.
    • Access to power is included (if specified) - includes 1 x 10amp power board.
    • Roving permissions – access to rove in your zone (note that equipment and/or giveaways are not permitted for roving, only at your static site).

    Marquee Activation Package -  $1,400.00 

    • 3 x 3m marquee (including back covering wall)
    • One trestle table.
    • Access to power is included (if specified) - includes 1 x 10amp power board.
    • Roving permissions – access to rove in your zone (note that equipment and/or giveaways are not permitted for roving, only at your static site).

    Showbag Inclusion Only (no physical stall) - $100.00 // Showbag Add-On - $50.00

    • Note that you must be able to supply 1000 units of your showbag inclusion to match our showbag run.
    • Please select "showbag inclusion only" if you do not wish to physically attend O-Day or book a stall space (i.e. you just wish to provide items for inclusion in our free O-Day showbags).
    • Otherwise, please choose your main stall option first, then request the showbag add-on further on in the form.
    • Inclusion must be delivered to us by no later than 03/07/2026 in order to be included. Late deliveries are unable to be accommodated, and no refund will be issued. 
    • May be either product (A4 size or less) or print material (i.e. coupons, free passes, tickets).
    • Print material must provide value in the form of a voucher or discount, i.e. cannot be purely promotional.
    • All inclusion approvals are at the discretion of the Curtin Student Guild.
    • Required quantity: 1000 units

    Stalls and showbags inclusions will be curated based on their value to students, and the value add to the overall event . All approvals are at the sole discretion of the Curtin Student Guild.

    Additional Equipment and Amenities

    • Power to trestle table packages - $100 surcharge
    • Add on 1x trestle table - $50.00
    • Custom site size and/or infrastructure - please enquire within this form should your requirements not be covered by the above package options (i.e. larger site space, specialised infrastructure, etc.) - $POA 
  • Stall Package - Which stall package are you applying for?*
  • Guild Showbag (add-on) - Would you like to provide an item or offer for inclusion in our showbags, in addition to your stall package? (Required quantity: 1000 units)*
  • NFP - Are you a registered not-for-profit organisation? (10% discount is available to NFP organisations).*
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  • Stall Details

  • Trestle (add-on) - Do you require an additional trestle table - $50?
  • Marquee - Will you be bringing a marquee to shade and contain your activation area?*
  • Power - Do you require power at your stall?*

  • PLEASE NOTE: Power availability is strictly limited, and will be awarded at the discretion of the event organisers. Requests for power will be considered on their merits. Power provision for trestle table packages will incur an additional surcharge of $100. All other packages come with power included at no additional cost.

  • Food & Beverages - Will you be supplying food or beverages?*

  • PLEASE NOTE: The sale of food and beverages at Guild O-Day is prohibited except with explicit prior approval from the event organiser. At regular commercial stalls, only free giveaways of food and drinks are permitted, and the items must be pre-packaged, commercially purchased, non-perishable and individually wrapped (e.g. lollypops, ramen noodles, etc.) To discuss alternate options, please contact events@guild.curtin.edu.au prior to submitting this form.

  • Music - Do you intend to play music at your stall?*
  • Vehicle Access - Do you require vehicle access to the event area to facilitate your activation set-up and/or installation of stall equipment and supplies? (Note that this will require you to obtain a permit prior to the event, and will be granted only if absolutely necessary. Strict access conditions and timings will apply. Further information will be provided subject to your stall being approved.)*

  • Public Liability Insurance

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  • Public Liability Insurance

    Stallholders must, at their own expense, effect and maintain for the duration of the event, a policy of Public Liability Insurance covering all loss, damage or injury to person or property (including death) caused by the stallholder or its employees or agents, and the amounts of all claims, damages, costs and expenses which may be paid, suffered or incurred by the Curtin Student Guild and Curtin University as aforesaid in respect to any loss, damage or injury (including death) in the minimum sum of ten million dollars ($10 000 000). I acknowledge and agree that The Curtin Student Guild and Curtin University will not be held liable or responsible in any manner whatsoever for any loss of damage (including but not limited to personal injury, consequential loss or any other form of indirect loss of damage) that I may incur or sustain in connection with or arising out of my participating at this event, at Curtin University premises.

  • Terms & Conditions

    Please read/remind yourself of the T&C's before agreeing to them.
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