Vendor Application 2026-2027

The Hmong American Association of Oklahoma, Inc. (the “HMAAO” and/or “Hmong New Year Committee”) is hosting the 2026-2027 Hmong Oklahoma New Year Festival (the “Festival”) to celebrate our culture and inspire the community. This three-day event will include vendors, informational booths, as well as live music, dance, sports, and many other activities.

Vendor Booth Payment Information

Methods: PayPal -we will invoice you , Zeffy, Cashier’s check, money order, or cash. NO PERSONAL CHECKS.

NOTE: We recommend vendors use PayPal or Zeffy to secure their booth reservations promptly. Please note that there are fees for sending funds through these platform:
- PayPal charges a 4% fee (once your application is approved, HMAAO will send you an invoice)
- Zeffy
  - Zeffy automatically adds an optional contribution to support their free platform. This contribution is NOT required and does not go to Oklahoma Hmong New Year.
    To remove or reduce the additional fee:
    
    Look for the contribution/support box on the payment page
    Click the dropdown amount
    Select “Other”
    Enter $0 if you do not wish to contribute
All payments need to reflect the legal name as the applicant or noted on the payment.

Cashier’s Checks or Money Orders, please make Payable to:

"Hmong American Association of Oklahoma, Inc." or "HMAAO"

Mail to: HMAAO P.O. Box 690633, Tulsa, OK 74169

Deadline: All deposits are DUE within 15 business days of the application being approved and final payment must be received by HMAAO by September 30, 2026, whichever comes sooner. Failure to meet this deadline will result in the forfeiture of your booth reservation.

Deposits will be refunded in full within 15 business days after the event, provided the booth areas are clean at the conclusion of the event. Refunds will be sent to the address specified on the application. Registration fee is non refundable.

Additional Information:

Payment Confirmation: Once your payment is received, a confirmation will be sent to you via email or text.

Security Advice: For your security, ensure that you are sending payments through verified channels and keep records of all transactions.

Weather Policy: This event will proceed rain or shine. All vendor payments, including registration fees and deposits, are non-refundable due to weather conditions or weather-related circumstances unless the event is officially canceled by the organizer.

Booth Type and Payment Summary:

**NOTE** Vendors must ensure that their tent, food truck, or items fits within the designated space without obstructing pathways or neighboring booths. If they exceed the allotted booth size, you must pay for additional booths based on the size requirements for the booth selected. For example, a food booth is 20x40. If your setup is larger but less than the space of two food booths, you will need to purchase two booth spots. If you fail to abide by this, then you are considered in violation and will forfeit your deposit.

*Receive a $50 discount on the fee for each additional booth purchased beyond the first. This discount applies only to the booth fees, not to deposits.

Example:

Booth 1: Full price (Registration Fee + Refundable Deposit)
Booth 2: Registration Fee discounted by $50 + Refundable Deposit (full price)
Booth 3: Registration Fee discounted by $50 + Refundable Deposit (full price)

Booth Selection Process: Booth spots are allocated on a first-come, first-served basis upon receipt of the full registration fee and deposit. Deposits are not refundable if vendor is dissatisfied with the assigned booth location. For vendors with multiple booths, adjacent placement of similar booth types is subject to availability. Deposits cover booth maintenance only and do not guarantee specific booth locations.
General Vendor Application

2025-2026 Oklahoma Hmong New Year
Information below will be used for returning your vendor deposit. Please make sure all information is accurate.
Contact Name - Must be your LEGAL Name

First NameLast Name
Business Name (if applicable)
Phone Number
Format: (000) 000-0000.
E-mail
example@example.com
Address

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
Please describe the items you will be selling/marketing at your booth:
Each box must be checked to acknowledge the Vendor Responsibilities and Policies
I have read the above rules and regulations and confirm acknowledgement and agree to comply. - LEGAL FULL NAME
- Booth Types
  prevnext( X )
  
  Food 20x40 ($1,500 Deposit)
  Only ready-to-eat food and beverages are allowed. Raw produce, packaged snacks, merchandise, or any non-consumable items are strictly prohibited. No fruits allowed.
  
  $3,000.00 Quantity
  Item subtotal:$0.00
  
  
  
  Boba/Specialty Drinks 10x20 ($750 Deposit)
  Boba & specialty drinks, including sugar cane juice only, or ice cream and specialty desserts – absolutely no food, fruit, merchandise, or miscellaneous items.
  
  $1,500.00 Quantity
  Item subtotal:$0.00
  
  
  
  Fruits 10x20 ($250 Deposit)
  Fruits ONLY. No merchandise, no sugar cane or other specialty drinks, no food, no drinks.
  
  $500.00 Quantity
  Item subtotal:$0.00
  
  
  
  Merchandise 10x20 ($250 Deposit)
  Clothing, movies, music, gifts/toys. No food, no fruits, no specialty drinks.
  
  $500.00 Quantity
  Item subtotal:$0.00
  
  
  
  Informational 10x10 ($50 deposit)
  Product promotion, free activities, etc. – no sales
  
  $100.00 Quantity
  Item subtotal:$0.00
  
  
  
  Non-Profit 10x10 ($50 Deposit)
  Must be in a tax-exempt status with valid EIN
  
  Free Quantity
  Item subtotal:$0.00
  
  
  
  Sugar Cane Juice Add-On ($750 Deposit)
  Only allowed as an add-on to Fruit or Food options above. No other drinks or specialty drinks.
  
  $1,500.00 Quantity
  
  
  
  Subtotal
  
  $0.00
  
  Shipping
  
  $0.00
  
  Total
  
  $0.00
- LEGAL FULL NAME Signature
- *$50 Discount towards Registration Fee per booth when 2 or more booths are purchased.
  
  ** All deposits are DUE within 15 business days of the application and must be received by HMAAO by September 30, 2026, whichever comes sooner. Failure to meet this deadline will result in the forfeiture of your booth reservation. (Reminder, deposits are refundable if booth area is cleaned out at the conclusion of the event).
  
  *** ONLY cashier’s check, money order, or cash. No personal checks. Paypal accepted, plus 4% processing fees.
  
  Registration and Deposits due: September 30, 2026
  
  Make payment payable to “Hmong American Association of Oklahoma, Inc.” or “HMAAO”
  
  MAIL TO:
  
  HMAAO
  
  P.O. Box 690633
  
  Tulsa, OK 74169
  
  In witness whereof, the parties have executed this agreement the day and year first written above. I, the vendor, have read, understood, and agreed to the terms and conditions above.
- Date
  
  MonthDayYear
  Date
- Should be Empty:

General Vendor Application

Booth Types*

Booth Types