APPLICATION/CONTRACT: Submit a completely filled-out contract with payment for full booth fees. The following terms outline the sponsorship agreement made between the sponsor and Harvest Festival®. In consideration of the promises and covenants below, the parties agree to the following: Applications are accepted up to show dates.

The standard sponsorship fee is $1,750 per show. Sponsors who commit to three (3) or more Harvest Festival® shows at the time of application are eligible for a discounted rate of $1,500 per show. To qualify for this discount, all participating shows must be selected and paid in full at the time of application. Shows added after the initial agreement are not eligible for the discounted rate and will be subject to the current standard sponsorship fee.

SPONSORSHIP LEVELS:

PREMIER SPONSOR

• Premier Sponsor – $4,500: Prominent logo placement on event promotional materials; featured logo and link placement on the Harvest Festival® website; featured recognition in social media posts and e-blasts; priority sponsor recognition throughout the event; one 10’ x 10’ booth space. Booth space includes one 6-foot table, one chair, pipe and drape (if required), and one 500-watt electrical outlet.
• Presenting Sponsor – $7,500: Highest-level sponsor recognition with premier logo placement on event promotional materials; featured logo and link placement on the Harvest Festival® website; featured recognition in social media posts and e-blasts; prominent event signage placement; priority sponsor recognition throughout the event; one 10’ x 20’ booth space. Booth space includes one 6-foot table, two chairs, pipe and drape (if required), and two 500-watt electrical outlets.

PARTICIPATING SPONSOR

• 10’ x 20’ – $3,000: Booth space includes two 6-foot tables, two chairs, pipe and drape (if required), and two 500-watt electrical outlets; logo placement on event promotional materials; logo and link on the Harvest Festival® website; recognition in social media posts and e-blasts.
• 10’ x 10’ – $1,750: Booth space includes one 6-foot table, one chair, pipe and drape (if required), and one 500-watt electrical outlet; logo placement on event promotional materials; logo and link on the Harvest Festival® website; recognition in social media posts and e-blasts.

BAG DROP SPONSOR

• Bag Drop Sponsor – $750: Includes product samples, brochures, coupons, or promotional materials placed in the official Harvest Festival® shopping bags, plus one sign displayed at the Bag Booth. Booth space is not included.

REQUIREMENTS:

• Set-up: Set up will take place on the day prior to morning of show opening (Thursday) between 8:00am and 7:00pm. NO FRIDAY SET-UP IS ALLOWED.
• Tear-down: All tear-down must be completed on Sunday between 4:00 pm and 12:00
  midnight. NO EARLY TEAR-DOWNS ARE PERMITTED.
• Sponsor Badges: Representatives will be issued a predetermined quantity of identification badges at the beginning of each show. All individuals working in the allotted exhibit space agree to wear Harvest Festival® badges at all times such that they will be easily identified by show management and security.
• Exhibit Conduct: Sponsor agrees to operate solely IN their allotted booth space and not to aggressively solicit attendees during the show: Sponsor agrees to act in a professional manner at all times during the hours of operation of the show.
• Display Standards: The use of EZ-UP canopies is not permitted when indoor space is assigned. Harvest Festival® will provide pipe and drape for your use. There is an 8-foot height limit from fl oor to top of display. FLAG BANNERS ARE NOT ALLOWED.
• Collection of Names: Harvest Festival® understands that sponsor may collect names in the form of sign-ups for lead generation. Sponsor understands that signage must be displayed stating that the information is proprietary and will not be shared with other companies or sold in any form.

PLACEMENTS: Booth assignments will begin in February and continue throughout the year until shows are full. Booth assignments will not be given unless we recieve a completed application and full payment has processed. Spaces WILL NOT be held for any reason.

PAYMENTS: Full booth fees are required at the time of application for all shows. Booth space is not secured until full payment has been received and the application has been approved (if applicable).

Applications will continue to be accepted until shows are sold out. Submission of an application does not guarantee acceptance or booth placement. Booth assignments are made upon approval and receipt of full payment.

Exhibitor further agrees not to initiate or file a chargeback, payment dispute, or reversal with their credit card company or financial institution for any fees paid under this agreement except in the case of unauthorized or fraudulent charges.

1. SPONSOR COVENANTS

1. The sponsor agrees to obtain at its own expense, any licenses or permits which are required, including without limitation, from government bodies, trade or industry associations, and any other third parties, for the operation of its trade or business during the show and to pay ail taxes that may be levied against it a result of the operation of its trade or business in their space allocated.
2. It is the sole obligation of the Producer to furnish exhibit space plus general lighting, cleaning of common area, heating and guard service. All other services of any nature shall be ordered in advance by the Exhibitor on forms provided.
3. Any conduct deemed unprofessional by Harvest Festival® may be grounds for immediate removal of booth and exhibitor from both current and future Harvest Festival® exhibtions. In such instances there will be no refund of booth fees to any extent.
4. Sponsors/reps will not bring alcohol.
5. Proper business casual dress code will be strictly enforced. If standards not met, future participation may be jeopardized.
6. Sponsors may not distribute literature of, or promote in any way, any religious, fraternal, or political organization. Sponsor agrees to only distribute promotional material directly related to the product they are promoting and to distribute the material ONLY FROM WITHIN their allotted booth space unless agreed upon in advance with the on-site Show Manager. DISTRIBUTION OF BAGS IS PROHIBITED.

2. DISPLAY STANDARDS

1. The sponsor agrees to occupy the contracted exhibit space (and only said space) during the full term of the show and to exhibit only the juried products described in this contract. NO EARLY BREAK-DOWNS ARE PERMITTED. Breaking down early will jeopardize future placement in shows.
2. Harvest Festival® reserves the right, in its sole and unfettered discretion to: (i) determine the eligibility of exhibitors and exhibits for the show, (ii) reject or prohibit exhibits or exhibitors which Harvest Festival® considers objectionable, and (iii) relocate exhibitors or exhibits when Harvest Festival/Show Management deems such moves are necessary to maintain the character and/or good order of the show.
3. Sponsor agrees that, if accepted, producer is under no obligation to rent space to Sponsor in future years. Booth locations will be rented and assigned in accordance with the best interest of the exhibition, which Producer in its sole discretion, shall have the right to decide. Harvest Festival® will not give any sponsor exclusivity on a product.
4. Sidewalls, panels or grids (no tarp), and appropriate lighting, is mandatory. Signage is encouraged; however, hand printed signs are not permitted. All booth materials must meet fire proofing standards of each venue.
5. Failure to bring booth up to required standards of Harvest Festival® may result in removal from future shows.

3. ASSIGNMENT AND SUBLETTING
The sponsor shall not assign any rights or sublet the space under this agreement without prior written permission of Harvest Festival® which permission may be arbitrarily withheld.

4. INDEMNITY

1. The sponsor accepts all risks associated with the use of the exhibit space and environs. The sponsor shall not make any claim or demand or take any legal action, whatsoever, against Harvest Festival®, the show sponsors, or the facility in which the show is held, for any loss, damage or injury howsoever caused, to the exhibitor, its offi cers employees, agents or their property. 
2. The sponsor agrees to indemnify and hold harmless Harvest Festival®, show sponsors and the facility, their respective offi cers, agents and employees, against all claims, costs and charges of every kind resulting from their occupancy of the exhibit space or its environs, for personal injuries, death, property damages or any other damage sustained by the exhibitor or its offi cers, agents, employees or those for whom in law they are responsible, or Harvest Festival® or a visitor of the show.

5. EXHIBITOR’S PROPERTY/INSURANCE
All of the sponsor's property at the show shall be at the sole risk of the sponsor and Harvest Festival® assumes no responsibility for loss or damage thereto. Exhibitor’s are responsible for obtaining their own general liability insurance for the event.

6. BUILDING
The sponsor is liable for any damage they cause to the facility or to any property of Harvest Festival®, its agents or any other exhibitor. The exhibitor may not apply paint, lacquer, adhesive or other coatings to the facility or to the property of Harvest Festival®, its agents or any other exhibitor.

7. PETS/SMALL CHILDREN
Pets and small children are strictly prohibited on the show floor. This includes move-in and move-out days.

8. PAYMENT TERMS, CANCELLATION, AND TERMINATION

1. FULL PAYMENT is required to secure booth space. Credit Card or ACH options are available up front upon submission. Without proper payment information, you will not be able to submit your application. Absolutely no checks will be accepted. All returned/rejected payments will incur a $50 administrative fee.
2. CANCELLATION POLICY: Prior to July 1st, 50% of booth fee will be forfeited. After July 1st, cancellations will result in 100% of booth fee forfeited.
3. In the event the exhibitor fails to make payment as afore stated or fails to comply in any respect with the terms of this contract, Harvest Festival® reserves the right to cancel this contract without notice and all rights of the exhibitor hereunder shall cease and terminate. Any payment made by the sponsor on account hereof will be retained by show management as liquidated damages for breach of this contract and show management may thereupon rent said space. Failure to appear at the event does not release exhibitor from responsibility for payment of the full cost of the space rented. Failure to make all agreed upon payments will result in being sent to collections or other escalated legal action.
4. In the event that the sponsor' payment/ACH is returned by a bank, due to insufficient funds, a $50 administrator fee will be charged to the exhibitor.
5. Sponsor agrees not to initiate or file a chargeback, payment dispute, or reversal with their credit card company or financial institution for any fees paid under this agreement.

9. REMOVAL OF EXHIBITS
The sponsor agrees no display will be dismantled or goods removed during the entire run of the show, but will remain intact until the end of the final closing hour of the last show day.

10. CANCELLATION OR CURTAILMENT OF SHOW
In the event that the facility in which the show is to be held or is held is destroyed or becomes unavailable for occupancy, for reasons beyond the control of Harvest Festival®, or if for any reason Harvest Festival® is unable to permit the exhibitor to occupy the facility or the space, or if the show is canceled or curtailed. Harvest Festival® will not be responsible for any loss of business, loss of profi ts, damage or expense of whatever nature that the exhibitor may suffer. The reasons listed include, but are not limited to, such reasons as: casualty, explosion, fire, lightning, flood, weather, epidemic, earthquake or other acts of God, acts of public enemies, riots or civil disturbances, strike, lockout or boycott.