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This form collates all compulsory Health and Safety information and documentation required from Space Only Contractors or Self Build Exhibitors.

Submission deadline 18th August 2026

Where possible please keep to the deadline date

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All Space Only stands must submit layout and elevation drawings together with health and safety documents.

This requires you to submit the following documents:

1) Stand Plans, layout and elevations including dimensions

2) Method Statement

3) Risk Assessment

4) Commercial General Liability Insurance Details (Public Liability Insurance)

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Please Enter Your Company Name* This field is required.

4

Please Enter the Stand's Exhibiting Name* This field is required.

5

Please Enter Your Stand Number* This field is required.

6

Please Enter Your Full Name* This field is required.

First Name

Last Name

7

Please Enter Your Email Address* This field is required.

example@example.com

8

Please Enter Your Telephone Number* This field is required.Please add the country code and telephone number

Country code

Telephone number

9

The Name Of Your Principle Health & Safety Representative For Your Stand* This field is required.This is the person we can liaise with on any health and safety issues with your stand on site

Person's name

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Your Principle Health & Safety Representative's Mobile Telephone Number* This field is required.Please add the country code and telephone number

Country code

Telephone number

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Please Confirm Your Role For This Space Only Stand Build* This field is required.

12

If you are the designer please advise Building Contractor information* This field is required.Please provide company name

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Contractor Contact Name* This field is required.

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Contractor Telephone Number* This field is required.

Area Code

Phone Number

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Contractor Email* This field is required.

example@example.com

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I can confirm that those working onsite for this stand will be briefed thoroughly on the approved build designs and working practices and will be provided with sufficient information, materials and equipment to do this* This field is required.

I acknowledge and Sign

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Do You Plan On Building A Rigged Structure?* This field is required.

YESNO

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Stand Plan

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Please Upload Your Stand Plan* This field is required.

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Method Statement

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It is compulsory that all Contractors/Self-Build Exhibitors complete a Method Statement.

Please provide a copy of your Statement on the next page.

If you do not currently have one, please click here Method Statement to obtain a Method Statement template.

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Please Upload Your Method Statement* This field is required.If you don't have a Method Statement, please download and complete the template from the previous page.

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23

Risk Assessment

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ALL Self-Build Space Only exhibitors and Contractors must complete a RISK ASSESSMENT.

Please click here for a Risk Assessment Template. This Risk Assessment must cover the activities of all the contractor's company staff, including temporary staff, during the Build-up and Breakdown of the exhibition. If you are a Self-Build exhibitor, then this must also cover your stand activities during the Open Period.

For guidance, please click here for a Risk Assessment Guidance Document.

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Please Upload Your Risk Assessment* This field is required.If you don't have an Exhibitor Risk Assessment form, please download and complete one from the previous page.

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Max. file size: 10.6MB

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Please note: subject to information and drawings submitted, a venue appointed structural engineer may need to be employed to check your stand. Further information on costs will be forwarded upon receipt of drawings.

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Third Party Liability Insurance

Please check your insurance policy prior to uploading to ensure it is adequate for the activities you are planning on site

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Insurance Checklist* This field is required.If you have not ticked all the boxes please confirm why under "Other" so we can check if your policy is suitable

You have taken out adequate Third Party Liability Insurance (Public Liability Insurance) to cover your activities on-site and hold a current certificate

The name on the insurance is the same as your Exhibiting/ Company Name

You are covered for a minimum of Euro 5 million Third Party Liability Insurance

Your insurance includes Trade Events

Your insurance is in date throughout the build, open period and breakdown of the event

Your insurance details cover the country in which the exhibition/event is held.

Other

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Upload Your Insurance Certificate Here* This field is required.

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I confirm that all information submitted in this form is correct as at the time of submission. Any changes will be sent as soon as possible to submission@scot-baker.com.* This field is required.

I acknowledge and accept