LBSU Freshers Fair Bookings 2026
This form is for commercial and external bookings only, for our Freshers Fairs taking place from 21st-24th September 2026. Please ensure you are authorised to commit to a booking on behalf of your organisation before submitting a booking form.
Who is your booking for?:
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I am booking on behalf of my own organisation
I am from an agency, booking on behalf of a client organisation
I am booking on behalf of an organisation already partnered with LBSU
I am booking on behalf of an organisation that purchased a Freshers Package
Your Name
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Your Job Title:
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Name of your organisation:
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Name of the brand that will be promoted on the stall:
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What date(s) would you like to attend?
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Monday 21 Sept - Headingley Campus
Tuesday 22 Sept - City Campus
Wednesday 23 Sept - City Campus
Thursday 24 Sept - City Campus
Do you require electrical power for your stall(s)?
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Yes, for a small device such as: phone, tablet or laptop charger
Yes, for a larger device such as: television, candy floss machine, photo booth or inflatable
No, there is no power required for this stall
Please detail your stall activity, an inventory of equipment and any logistical requirements:
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e.g. we will be bringing a cyclone machine, it requires 2x2m floorspace and 1.2m diameter door entry at the event with a 13amp socket
Primary Contact Name:
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This is the person we will liaise with regarding your booking.
Primary Contact Email Address:
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This is where all correspondence regarding the event will be sent to.
Primary Contact Phone Number:
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We will only use this in the event email is unsuccessful or if there is urgent contact required.
What size stall would you like to book?
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Standard Stall - 2x1m (1x table + 1x chair)
Premium Stall - 3x3m (table(s) + chair(s) on request)
Custom indoor stall - sized and priced on request
Custom outdoor stall - sized and priced on request
Are you booking any additional media with your stall?
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Yes
No
Please detail what media you would like to book with your stall and any prices agreed with the Business Development Team:
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e.g. 'We have agreed with the Media Sales team that we will book a package including: 2x instagram stories, 1x solus email as well as our stall'
Are there any accessible requirements for your stallholders?
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Yes
No
Please provide details of any access requests below:
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We will endeavour to accommodate any requests wherever possible.
Risk Assessment & Method Statement:
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If you do not have this available at time of booking, you must provide it to LBSU before 1st September. You are responsible for providing this, and LBSU must deem your RAMS suitable for your activity in advance of the event. Failure to provide suitable RAMS may result in your booking being cancelled or denied entry, with no refund or credit note.
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Public Liability Insurance:
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If you do not have this available at time of booking, you must provide it to LBSU before 1st September. You are responsible for providing this, and LBSU must deem your PLI suitable for your activity in advance of the event. Failure to provide suitable PLI may result in your booking being cancelled or denied entry, with no refund or credit note.
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Agencies Booking on Behalf of a Client
Which Agency do you Represent?
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BAM
Native
Raptor
ID Compass
Another Agency not Detailed Above
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Invoicing Details
BACS is our preferred method of payment. Please provide the requested details below so we can invoice you appropriately.
Purchase Order Number:
Invoicing Email Address:
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This is the email address that your invoice will be sent to if you do not already have an account set up with us.
Organisation Name:
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This will be detailed on your invoice and must be correct.
Company Registration Number:
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Organisation Billing Address:
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This will be detailed on your invoice and must be correct.
Organisation VAT Number:
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This will be detailed on your invoice and must be correct. If you are not VAT registered please write NA.
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Want to review anything? Click back below.
Otherwise, please review terms and conditions of booking with us below, and then hit submit to get your stall booked in!
Terms & Conditions for Booking with LBSU:
By submitting this form you are committing to the costs of your booking, on behalf of the organisation you work for, and you confirm that you are authorised to commit to this booking.
Any bookings cancelled after the invoice due date, or from 21st August onwards, will still incur the full charge.
Payment must be made on time and in advance of the event. Failure to pay may result in your booking(s) being cancelled or your staff being refused entry to the event, and payment still being due as a result of us not being able to sell your booking to alternative customers. Late payments may incur an additional fee, after which we will issue a letter before action, and then proceed with legal action.
In the event of a Freshers event or any other media opportunity being unable to go ahead as planned, we will initially make attempts to reschedule your stall for an alternative date. Credit for alternative media will be offered in the first instance for stallholders who cannot make the alternative date.
Leeds Beckett Students’ Union is not responsible for any costs incurred to you as a stallholder for this event. This includes but is not limited to: in the event of cancellation, rearrangement, or refusal of entry.
In the event that your stall requires a larger plot in order to be accommodated at one of our Freshers events, you may be charged for this extra space after the event.
You are required to provide us with a copy of a risk assessment and method statement for your stall setup, packdown and activity, as well as a copy of your public liability insurance. Please ensure you send this to us prior to September. Failure to provide these and the documents being deemed appropriate for your stall by LBSU, may result in your booking being cancelled or denied entry. No refunds or credit will be applied under these circumstances.
We will liaise directly with the contact details provided in this form. Where you are representing a client please be aware that you are responsible for all direct communications with the client. We are not able to accommodate liaising with both agencies and clients for a single booking.
Where media needs to be shared for your booking, such as health and safety documents or social media content, please do not share expirable links to support this. Refunds and credit notes will not be available for content not made live when scheduled due to expirable links.
LBSU has a range of exclusive contracts with sponsors, and other pre-arranged vetoes. You will not advertise the following:
- Pizza (include imagery of, or reference to)
- Taxi/car hire services
- Nightlife promoters
- Adult entertainment
- Gambling entertainment
- Pay-day loans
- Competitor courses of study to Leeds Beckett
No plastic bags may be distributed at any LBSU event.
In the event that any promotion on your stall was not included at the time of booking, LBSU may request you to cease this promotion at any point without offer of refund or credit. Please ensure all details are provided at time of booking, to avoid any difficulties.
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