CYC Volunteer Application

CYC Ngāruawāhia Volunteer Application

Thank you for being willing to volunteer at CYC and serve Christ through camping ministry! As per our Holiday Camp Policy, we need to have the following information on record for all of our awesome volunteers. It will be valid for 2 years, then we will just need a refresh of your contact details.
Applicant Contact Details
Your Legal Name:

First NameLast Name
Preferred name (if different from above, this would be used on name tags):
Gender:
Birthdate:

DayMonthYear
Date
Email:
This is how we will contact you (e.g. example@example.com)
Phone Number:

Code (eg. 027)Phone Number (eg. 123 4567)
Address:

Street Address

Street Address Line 2

CityRegion

Postal / Zip Code
Emergency Contacts

If you have an emergency at camp, we will contact the following people. Please make sure they are willing to be contacted before using their details.
Emergency Contact:

First NameLast Name
Their relationship to you:
E.g. Husband, mother, sister, friend.
Primary Phone Number:

Code (eg. 027)Phone Number (eg. 123 4567)
Special Diets

It is important that our cooks know of any special meals that they might have to prepare, so please let us know about any dietary requirements you may have (e.g. vegetarian, gluten free).

Please specify allergy vs. preference (e.g. "severe allergy to peanuts" vs. "do not like spice")
Dietary requirements:
Health Info

We need to be aware of any health issues in case something goes wrong at camp - including medical conditions, allergies or any other health issue that could present itself at camp.

Common examples: Migraines, anxiety, occasional seizures etc.

This information is kept confidential and is part of our duty of care to you.
Registered Medical Centre (if applicable):
Medical Centre Phone Number:
Health information and medical details we may need to know:
include allergies etc
Date of last tetanus injection?

What role are you applying for?

Your Christian Faith

It is important that we have a background of your faith as a volunteer at CYC! Your answers can be as brief or long as you see fit for an understanding of where you are at in your personal walk with Christ.
As you might know, CYC is a Christian organisation - Can you tell me a bit about your faith journey?
What does that look like in your everyday life?
Please give detail in your answer
If you were asked, "what is a Christian/what does it mean to be a Christian"" by one of our campers, what would you say?
What church/youth group/Christian community are you part of?
How long have you attended?
e.g. "since 2020"

Leadership & Service

These roles involve serving wherever needed at camp, often in practical or behind-the-scenes ways. Please answer the following questions thoughtfully and in detail.
Why do you want to serve in this role at camp?
Camp jobs aren’t always glamorous (dishes, cleaning, long days). How will you handle that?
Give a detailed example of a time you went above and beyond to help, without being asked

Experience & Qualifications

Please note any qualifications or experience you may have. This includes (but is not limited to):
- full NZ driver's license
- first aid training
- previous Christian camps attended
- outdoor education
- baby sitting etc.
Extra Qualifications / Experience:
What are you currently doing?
e.g. school student, university student, employed full-time, apprentice, stay-at-home parent, etc. If employed, state occupation.
Please briefly outline your work, study, or volunteer history for the past 5 years (if applicable).
Younger applicants may include volunteer experience, clubs, church involvement, or part-time work.

Safety & Suitability
Have you ever been accused or convicted of any crime?
If yes, please explain.
Have you ever been asked to step down from working with children or young people, or been involved in any safeguarding concerns?
If yes, please explain.
Is there anything else that may affect your suitability to work with children or young people?
If yes, please explain.
References

We require two referees to be provided for all applications.

One of these referees must be people who know you in Christian service (i.e. church pastors, youth group leaders, small group leaders, etc.). One of them can be a friend, teacher, employer, or CYC employee, if they know you well.

Your referee cannot be yourself OR an immediate family member (i.e. parent, sibling, child, spouse, etc.)

Please send this link to them to fill out. https://form.jotform.com/261476833442057
You must read the CYC Leader's Manual.

Kids Camps - Click here

Teen Aged Camps - Click here

Volunteer Agreement
for CYC Ngāruawāhia Ministry Camps/Events

This Volunteer Agreement is an arrangement between Christian Youth Camps Inc (CYC) (us), and yourself in relation to your voluntary work.

The purpose of this role is to be able to aid in the smooth running of ministry camps/events onsite, which may include but is not limited to, cabin leading, LIT Training, parent helpers, helper leaders, first aiders, area heads, and other support roles. We aim to provide a great environment for our volunteers through leadership training and opportunities, as well as an environment to grow alongside new friends and as part of the CYC whanau.

We, Christian Youth Camps Inc., accept your voluntary service from the date of this application or the date of your most recent police check renewal, whichever occurs first. This acceptance remains valid for a period of two years while undertaking volunteer work at ministry events and camps operated by Christian Youth Camps Inc. at its site located at 148 Waingaro Road, Ngāruawāhia 3720.

A description of your role will be outlined to you before any event by the Events Coordinator and/or Leaders’ Coordinator and can be aided by the Leader’s Manual document. Your role is designed to help CYC provide care for the children/teenagers who attend our holiday camps, and other guests who attend events run by CYC. CYC’s aim is to help promote the physical, social, and spiritual wellbeing of the campers through providing excellent facilities and safely run activities. CYC aims to give inspiring outdoor experiences and programs that promote self-awareness, encouragement, co-operation, communication, and a personal relationship with Jesus Christ. As part of this, the volunteer (you), must agree with our special character as well as the statements made above and act according to the leader’s manual, being good representatives of the organization, conducting themselves in such a manner as to not bring disrepute to the organization.

Part 1 - The volunteer
I (the volunteer), agree to be a volunteer at Christian Youth Camps and commit to:
- Having recently read, understood, and committed to applicable the Leader’s Manual
- Carry out the tasks outlined to me, before attending the event
- Perform my volunteering role to the best of my ability, including ministry tasks assigned to me
- Act in the best interests of CYC
- Adhere to the organization’s rules, procedures and standards, including health and safety procedures and OSCAR regulations. This information can be found in the Leaders Manual
- Maintain confidential information of the organization and of its staff, other volunteers, and campers
- Behave in an appropriate manor with all staff, volunteers, and campers
- Work without financial reward
- Uphold an appropriate standard of dress at all times
- Understanding that CYC is a smoke and vape free site and prohibits being under the influence of alcohol or illegal drugs while on site and can be immediately dismissed if found to be in possession of these.
- Participate in meetings and meet time commitments; if I can’t make those commitments for any reason, I will provide reasonable notice to camp coordinators.
- Raise any matters of concern with Camp Director, Events Coordinator, or Leaders Coordinator.
- If requested, to agree to police checks being carried out when necessary as per CYC’s holiday camp policy
- Attend at least one CYC Leaders Training Event per year, if required
Part 2 - Christian Youth Camps
Christian Youth Camps agrees to:
- Provide you with a Leaders Manual.
- Provide orientation, support, training, and supervision for your responsibilities in your volunteering role.
- Do our best to help you develop your skills and abilities
- Provide a safe environment.
- Provide opportunities for evaluation and feedback.
- Acknowledge and recognize the contribution of volunteers to the organization.
- Provide meals during your volunteer hours.
- To endeavor to resolve in a fair and just manner any problems, grievances or difficulties which may be encountered while you volunteer with us
- In the event of an unresolved problem, offer an opportunity to discuss the issues in accordance with the procedures set out in the Leaders Manual and Staff Manual.
- Provide you with the best leadership opportunities possible
Confidentiality Agreement:
By submitting this volunteer aggreement, I agree, that any information heard, observed, or obtained during the course of my volunteering at Christian Youth Camps Inc., shall remain confidential to Christian Youth Camps Inc. I agree that I shall not discuss any confidential information obtained as a volunteer with anyone, other than Christian Youth Camps employees, unless it is required under the Privacy Act 2020 or permission has been given by CYC.

By submitting this volunteer application, I agree and have read and understood this contract and will abide by the rules in the releveant Leaders Manual. I understand that if I break any of the rules, Christian Youth Camps Inc., will decide on a course of action that may result in the immediate termination of this volunteer agreement before the your start date of voluntary work.
Do you agree to the above statements?
Is the information you have provided correct?

Police Vet Eligibility

Volunteers aged 14 years and older are required to complete a police vetting form as part of CYC’s child safety procedures.By selecting “Yes”, you understand that CYC may seek a police vet in accordance with our safeguarding policies.
Will you be 14 years or older at the upcoming camp?

Police Vetting Service
Request and Consent Form
2.1 Information about your consent
- The purpose of this form is to allow the New Zealand Police Vetting Service to confirm who you are using Police records, carry out a Police vet, and obtain your consent to share any relevant information with the agency that requested the vet.
- What you are consenting to. You are agreeing that the Police Vetting Service can share relevant information they hold about you (if any) with the requesting agency. This information will be used to help the agency decide whether you are suitable for the role they are considering you for or that you are engaged in.
- The information that may be shared is outlined in section 2.2 of this form. For further details, you should refer to the Vetting Bill or visit the Police vetting website.
- Who collects your consent. The agency requesting the Police vet will collect your signed consent.
- The law that applies. Your consent is required by law. We are asking for your consent under the Vetting Bill.
- Your rights under the Privacy Act 2020 include: you may request a copy of the Police vet report provided to the agency by contacting the agency. You can withdraw your consent to a Police vet at any time before the vetting process is complete by contacting the agency. The agency may keep the Police vet only for as long as required for vetting purposes.
- You may request correction of your personal information at any time at police.govt.nz → requesting information.
- How long the information is valid for. The information in the Police vet is correct only at the time it is shared. It is up to the agency to decide how often they ask for updated vetting.
2.2 Information about you that may be shared
1. A Police vet will include the following information, if held by New Zealand Police. Please refer to the Police vetting website for more information regarding the Clean Slate Scheme, what may be released, and the vetting process.
  
  Either:
  1. A result indicating that no information is held or relevant to the purpose of the vetting request,
  Or, one or both of:
  1. The vetting subject’s criminal record (if any), unless the Clean Slate Scheme applies.
  2. A summary of other information that is readily retrievable, relevant to the purpose of the vetting request, and deemed accurate.
  This may include pending charges, charges without conviction, youth court charges, infringement offences, demerit points, arrest warrants, involvement in family violence, overseas convictions, police investigations without charges, interactions with Police, and other information held by Police.
  
  Information may also be released where it is subject to a suppression order or statutory prohibition, involves offences by individuals under 18, or relates to mental health or substance abuse issues.
2. If you are vetted as a Children’s Worker, and you continue to hold that role, the Police Vetting Service may release any newly obtained relevant information to the requesting agency at any time.
  
  The Police Vetting Service will take reasonable steps to:
  1. confirm that the purpose of the Police vet remains valid – for example, that you are still employed or engaged as a Children’s Worker, and
  2. notify you before any information is disclosed.
3. Information provided in this consent form may be used to update New Zealand Police records.
Your Last Name
E.g. Smith
Your First Name/s
E.g. John Mark
Gender:
Birthdate:

DayMonthYear
Place of Birth (Town/City/State)
Country of Birth
NZ Driver License Number (if applicable)
Name of Parent or Guardian (if you are 14 or 15)
Other Names you have been known by (e.g. maiden names, aliases)

First NameMiddle NameLast Name
Other Names you have been known by (e.g. maiden names, aliases)

First NameMiddle NameLast Name
Other Names you have been known by (e.g. maiden names, aliases)

First NameMiddle NameLast Name
Permanent Residential Address:

Street Address

Suburb / Line 2

CityRegion

Postal / Zip Code
We need 2 forms of identification (front AND back) to Police Vet you (this could be drivers license, passport, firearms license, birth certificate, marriage certificate etc.) You may either take a photo using the button below, or upload your files using the buttons below. One form MUST be photographic, the second one being photographic is optional.
ID 1
OR upload file here

Cancelof
ID 2
OR upload file here

Cancelof
By signing below, you confirm that the information you have provided is correct; you have read and understood the information above; and you authorise NZ Police to disclose any personal information relevant to this application (as described above) to CYC Waihola
If you are 14 or 15 years of age (as at the date of the application) please provide consent from a parent or guardian
If 14 or 15: Name of Parent/Guardian giving consent

First NameLast Name

Submission
You're almost there! Please review your information carefully before selecting submit.

Once submitted, our team will review your application and be in touch with you regarding the next steps in the process. If we don’t already know you, we may contact you for a short phone call. This gives us a chance to get to know you better and gives you the opportunity to ask any questions you may have.

Submitting this application does not automatically guarantee a leadership or volunteer position at camp. All applications are subject to review, safeguarding requirements, and where applicable, police vetting approval.

Thank you for your willingness to serve and invest into the lives of young people through CYC Camps.
Should be Empty:

CYC Ngāruawāhia Volunteer Application

Applicant Contact Details

Emergency Contacts

Special Diets

Health Info

Your Christian Faith

Leadership & Service

Experience & Qualifications

Safety & Suitability

References

Volunteer Agreementfor CYC Ngāruawāhia Ministry Camps/Events

Police Vet Eligibility

Police Vetting ServiceRequest and Consent Form

2.1 Information about your consent

2.2 Information about you that may be shared

Submission

Volunteer Agreement
for CYC Ngāruawāhia Ministry Camps/Events

Police Vetting Service
Request and Consent Form