Seller Disclosure Statement Service Package (‘SDSSP’)

Seller Disclosure Statement Service Package (‘SDSSP’)
Introduction:
Thank you for electing to use Royal Conveyancing to prepare the Form 2 – Seller Disclosure Statement on your behalf.

Please complete the following Questionaire to allow us to begin the preparation of the Form 2 – Disclosure Statement. The information that you provide in this document will be used to complete the Form 2 along with the ordering of searches and certificates relevant to your property.

Process:
1) Upon receipt of this completed questionnaire our office will:
a) Open your matter in our system;
b) Determine the required searches and certificates that need to be completed to
execute the Form 2;
c) Provide you with an invoice outlining the fees and charges and a breakdown of the searches and certificates that will be ordered;
d) Provide you with our trust account details and a cyber alert; and
e) Request that you attend to the payment of the associated fees and charges to our trust account.

2) Once payment has been received into trust our office will:
a) Order the required searches and certificates;
b) Verify the Sellers Identification;
c) Prepare the Form 2 once all searches and documents have been obtained;
d) Issue the prepared Form 2 to the Seller for review.

3) Once the Seller is satisfied with the prepared Form 2 our office will:
a) Issue the Form 2 to the seller for electronic signing;
b) Issue the completed Form 2 to the Seller and the Agent (if Authorised)
c) Issue a final invoice to the Seller/Agent (whomever is the engaging party).
Please enter your contact details below:
Contact name
Phone Number
Please enter a valid phone number.Format: (000) 000-0000.
Email
example@example.com

Have you engaged a Real Estate / Sales Agent?

1. Real Estate & Sales Agents Details
Company Name
Company Address

Street Address

Street Address Line 2

CityState

Post Code
Company Phone Number
Please enter a valid phone number.Format: (000) 000-0000.
Company Email
example@example.com
Sales Agent Name

First NameLast Name
Sales Agent Phone Number
Please enter a valid phone number.Format: (000) 000-0000.
Sales Agent Email
example@example.com

2. Property Description

This is the details of the property you are selling
The Property is included in:
Property Address

Unit/Townhouse/Villa/Lot Number

Street Address

CityState

Post Code
Documents that you must provide:
- Copy of your latest rates notice for the property
- Copy of your latest water services notice for the property.
Some properties will have the water services charges listed on the rates notice in which case a separate water services notice is not required.

Please upload your documents below.
File Upload

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** You must provide a copy of your latest rates and water notices, If you are unable to prove these notices our office will conduct a Property Search: Rates and Water to obtain/confirm this information. The fees are specific to the council area and in some instances can become quite expensive, we strongly recommend that you provide our office with your latest rates and water notices to avoid these charges. **

Is the Proprietor on the title a Natural Person?
How many Proprietors are on the title?

How many Proprietors are on the title?

3. Title Holder Details
Title Holder Details (Seller)
Name

First NameMiddle NameLast Name
Phone Number
Please enter a valid phone number.Format: (000) 000-0000.
Email
example@example.com
Address

Street Address

Street Address Line 2

CityState

PostcodeCountry

Title Holder Details (Seller)
Name

First NameMiddle NameLast Name
Phone Number
Please enter a valid phone number.Format: (000) 000-0000.
Email
example@example.com
Address

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code

Title Holder Details (Seller)
Name

First NameMiddle NameLast Name
Phone Number
Please enter a valid phone number.Format: (000) 000-0000.
Email
example@example.com
Street Address

Street Address Line 2

CityState / Province

Postal / Zip CodeCountry

Title Holder Details (Seller)
Name

First NameMiddle NameLast Name
Phone Number
Please enter a valid phone number.Format: (000) 000-0000.
Email
example@example.com
Address

Street Address

Street Address Line 2

CityState

PostcodeCountry

4. Proprietor/s on Title Company/Trustee Details
How many Companies or Trusts are listed on the Title?

Company/Trustee name
Trust name (if applicable)
ACN/ABN
Company/Trustee Address

Street Address

Street Address Line 2

CityState

PostcodeCountry

Director / Trustee details
Director/Trustee 1 Name

First NameMiddle NameLast Name
Director/Trustee 1 Phone Number
Please enter a valid phone number.Format: (000) 000-0000.
Director/Trustee 1 Email
example@example.com
Director/Trustee 1 Address

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
Director/Trustee 2 Name

First NameMiddle NameLast Name
Director/Trustee 2 Phone Number
Please enter a valid phone number.Format: (000) 000-0000.
Director/Trustee 2 Email
example@example.com
Director/Trustee 2 Address

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
Power of Attorney
Name

First NameMiddle NameLast Name
Phone Number
Please enter a valid phone number.Format: (000) 000-0000.
Email
example@example.com
Address

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
POA Registration Number

5. Verification of Seller's Identity

We require you to confirm your identity to verify you are the registered titleholder
Select how you will verify your identity
NOTES:

Option 1: Our office will provide you with additional documents that you must have the witnessing officer complete and return with your ID documents once you have returned this questionnaire.

Option 2: Please confirm by email whether you have a passport and drivers licence or if you will be using other forms of identification. (your identification will need to match what is on title)

9. Community Titles Schemes (CTS), Two Lot Scheme & Building Units and Group Titles Act (BUGTA) Schemes
Is the lot within a Community Titles Scheme or Building Units and Group Titles Act Scheme?
9.1 Lot within a Community Titles Scheme or Building Units and Group Titles Act Scheme
Scheme Name:
Scheme Number
Body Corporate Manager
Phone Number
Please enter a valid phone number.Format: (000) 000-0000.
Email
example@example.com
9.2 Please select 1 option below:
9.3 Lot within a "two lot" scheme
Is the Lot within a "two lot" Scheme
Is there a Body Corporate Manager?
Please provide their details:
Name
Company
Phone Number
Please enter a valid phone number.Format: (000) 000-0000.
Email
example@example.com

10. Community Titles Schemes (CTS), Two Lot Scheme & Building Units and Group Titles Act (BUGTA) Schemes

Contract of Sale Required Information regarding Statutory Warranties
The Sales agent will require you to provide them with information relating to the statutory warranties of the lot. This information is NOT included in the documents that form part of the Form 2 Seller Disclosure statement.
I wish Royal Conveyancing to order the search, and provide the report addressing the Statutory Warranties information required to complete the Contract of Sale.

11. Additional Information
If more space is required, please attach addition documents and reference them in the below section. Eg: Annexure A
Additional Uploads

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12. Authority & Acceptance
To:
Priority Witness Pty Ltd trading as Royal Conveyancing (the “Law Practice”)

By signing this document, I the undersigned named as seller:
1. agree that we have read, understand, acknowledge, agree and consent to be
legally bound by the Terms and Conditions of Appointment to Act outlined in
section 13 of this document;
2. are the legal proprietor, or the authorised representative of the legal proprietor
on title for the property being sold.
3. warrants that all information, instructions, documents, and materials provided
to the law Practice are true, accurate, complete, and not misleading. I
acknowledge that the Law Practice will rely upon such information in providing
legal advice and services. (see item 13 Risk of Non-compliance below)
4. I hereby indemnify the Law Practice against any action, claim, or right to action
or claim because of the above instructions. The Law Practice has advised me of
the inherent risks that may occur due to the above instructions, and I have
signed this document with the full knowledge and understanding of the outlined
risks, freely and without duress, coercion or undue influence.
5. authorise Royal Conveyancing to deposit trust funds into the trust account of Priority Legal Services (Qld) Pty Ltd, to be held on my/our behalf in relation to the file referenced above, or any other matter where Royal Conveyancing acts on my/our behalf.
6. authorise Priority Legal Services (Qld) Pty Ltd, under the direction of Royal
Conveyancing, to transfer and withdraw funds from its trust account for the payment of professional fees, statutory charges, and other outlays incurred on my behalf in connection with the file referenced above, or any other matter where Royal
Conveyancing acts on my/our behalf.
7. acknowledge that this authority given in relation to items 5 and 6 is provided in
accordance with section 249(1)(b) of the Legal Profession Act 2007 and remains in
effect until revoked by me/us in writing.
Seller 1 Name

First NameLast Name
Seller 1 Signature
Seller 2 Name

First NameLast Name
Seller 2 Signature
Seller 3 Name

First NameLast Name
Seller 3 Signature
Seller 4 Name

First NameLast Name
Seller 4 Signature
Date

DayMonthYear
Date

12. Terms and Conditions of Appointment to Act
This document sets out the terms on which you ("the Client" or “the Seller”) appoint Royal Conveyancing to act for you in the preparation of a Disclosure Statement for the sale of your residential property.

1. Scope of Appointment
Royal Conveyancing is appointed solely for the purpose of preparing a Disclosure Statement based on your instructions and the results of searches undertaken. This appointment does not extend to:
- Ongoing updates or compliance of the Disclosure Statement beyond its initial
  preparation.
- Advice in relation to the sale or negotiation of a contract of sale.
- Preparation or review of the Contract of Sale.
- Advice relating to the results of searches and investigations conducted by Royal Conveyancing for the purposes of preparing the Disclosure Statement.
- Any undertaking that the accuracy of the information provided to Royal Conveyancing for the purposes of the preparation of the Form 2 Seller Disclosure statement is accurate.
2. Your Responsibilities
- You must provide complete and accurate information.
- You are responsible for ensuring that the Disclosure Statement
  is factually correct at the time it is provided to any potential buyer.
- If you are uncertain about any disclosure item, you must not guess and must seek clarification from our office.
- You are required to update the Disclosure Statement if any information
  changes before entering into a contract.
3. Searches and Costs
- The costs of Royal Conveyancing preparing the Disclosure Statement are
  outlined in section 7 of this document.
- You are responsible for all search costs required to prepare the Disclosure
  Statement.
- No work will commence until all required search fees have been paid in full into our nominated trust account.
- In the event that the property has multiple lots, searches will be conducted for each related lot of the property.
4. Termination

You may end our engagement by written notice to us at any time; however you remain liable for the legal costs up until that time.
We may end our engagement by written notice to you, if you:
- Do not provide us with adequate instructions; or
- Refuse to act in accordance with our advice; or
- Breach the conditions of this agreement; or
- Instruct us to act unlawfully or unethically; or
- Fail to co-operate fully in the conduct of your matter; or
- Indicate that you have lost confidence in us; or
- Fail to pay any accounts or to provide money to be paid into trust as required under this agreement; or
- Lose legal capacity to instruct us; or
- Do not accept any increase in fees advised to you; or
- Are informed by us that we have a conflict of interest and can no longer act
  on your behalf.
5. Ongoing Disclosure Obligation
You have an ongoing legal obligation to ensure your Disclosure Statement remains accurate at the time a buyer enters into a contract. If any of the original information changes (e.g., new rates notice), a new Disclosure Statement must be
provided to the buyer.

6. Searches and Reliance
Royal Conveyancing will undertake the following searches at a minimum on your behalf to prepare the Disclosure Statement:
- Title Search; &
- Registered/Survey Plan Search.
Additional searches may be required to complete the Disclosure Statement and their requirement is based solely on the information that you provide within this document.

These additional searches may relate to items such as unregistered encumbrances, notices, orders, environmental issues, trees, owner builder matters, heritage matters, and tenancy details.

Sections within this document will outline and advise you whether an additional search will be ordered based on the information provided within that relevant section.

If you request additional searches outside the standard scope of the searches offered with the Disclosure Statement process, these will be charged separately.

7. Professional Fees and Outlays
- Professional Fees: A fixed fee of $400.00 exclusive of GST, will be charged
  for preparing the Disclosure Statement.
- File Opening Fees: A fixed fee of $100.00 exclusive of GST, will be charged as a professional cost and identified as File Opening. This fee is charged for opening your file, postage, photocopying.
- Outlays: These costs will be confirmed upon the return of this document. You are responsible for paying the costs of all searches and disbursements incurred in the process of preparing the Disclosure Statement.
- We may pay these from funds held in trust on your behalf once search costs
  are received or once the draft disclosure statement has been provided.
8. Privacy and Disclosure
By engaging Royal Conveyancing:
- You consent to us contacting you with relevant service updates.
- You authorise us to share your information with third-party search
  providers.
- You authorise us to liaise with your nominated real estate agency and
  salesperson and provide them with a copy of the Disclosure Statement.
Royal Conveyancing respects your privacy and will not disclose your personal information except as required by law or as set out above.

9. Trust Monies Authority
Each person named as seller on this document:
- authorises Royal Conveyancing to deposit trust funds into the trust
  account of Priority Legal Services (Qld) Pty Ltd, to be held on my/our behalf in relation to the Disclosure Statement, or any other matter where Royal Conveyancing acts on my/our behalf.
- authorises Priority Legal Services (Qld) Pty Ltd, under the direction of Royal Conveyancing, to transfer and withdraw funds from its trust account for the payment of professional fees, statutory charges, and other outlays incurred on my behalf in connection with the Disclosure Statement, or any other matter where Royal Conveyancing acts on my/our behalf.
- acknowledges that this authority is provided in accordance with section 249(1)(b) of the Legal Profession Act 2007 and remains in effect until revoked by me/us in writing.
10. Invoicing
Each person named as Seller consents to receiving the Tax Invoice electronically (pursuant to s330(7) LPA and the Electronic Transactions Act 2001 (QLD).

11. Electronic Signing
Each person named as seller on this document agree to the use of electronic signing methods to complete the Disclosure Statement

12. Verification of Identity
Each person named as seller on this documents must provide sufficient documentation to the law practice so as to confirm their identity and to
ensure that their identity matches that of the proprietor listed on title.

To satisfy this requirement each person named as seller may elect to:
- Provide the equivalent of 100 points of ID to the law practice; or
- Complete an online verification of Identify issued by the law practice.
The online verification of identity option is the preferred method of the law practice.

13. Risk of Non-Compliance

The Property Law Act 2023 places mandatory obligations on the seller to provide specific disclosure documents and certificates that relate to the property.

If the seller fails to:
(a) provide the required disclosure documents prior to the contract being
signed by the buyer, or
(b) provides the disclosure documents but they are inaccurate or incomplete and the buyer was not aware of the correct information and would not have entered into the contract if they were aware of same information;

the buyer will be entitled to terminate the contract at any time up to settlement, and subject to any agreement, the sales agent may be entitled to their commission.
Should be Empty:

Seller Disclosure Statement Service Package (‘SDSSP’)

1. Real Estate & Sales Agents Details

2. Property Description

3. Title Holder Details

4. Proprietor/s on Title Company/Trustee Details

Director / Trustee details

Power of Attorney

5. Verification of Seller's Identity

6. Title Encumbrances

Land Use, Planning and Environment

8. Buildings and Structures

9. Community Titles Schemes (CTS), Two Lot Scheme & Building Units and Group Titles Act (BUGTA) Schemes

10. Community Titles Schemes (CTS), Two Lot Scheme & Building Units and Group Titles Act (BUGTA) Schemes

11. Additional Information

12. Authority & Acceptance

12. Terms and Conditions of Appointment to Act