Member Responsibility Review Form RAC-R FY 2027 (9/1/26-8/31/27)

1.     Each member representative or alternate must attend at least 75% of the scheduled General Assembly Meetings for fiscal year 2026-2027. Only one (1) General Assembly meeting may be logged as Virtual Attendance. See SOP Attendance for Virtual Meetings. https://shorturl.at/gDc1j 
 
2.     Each member representative or alternate must attend at least 75% of the committee meetings of each committee where the member provides related services. Any staff member may represent the service or hospital at a committee meeting. Only one (1) Committee meeting may be logged as Virtual Attendance. See SOP Attendance for Virtual Meetings. https://shorturl.at/gDc1j 
 
3.     Hospitals must submit the required trauma data to the RAC Regional Data Repository quarterly.
 
4.     EMS and Air Medical services must submit data to the RAC Regional Data Repository quarterly.
 
5.     Each entity must submit a new Membership Application & Registration Form and provide a phone number or numbers at which they and their designated staff as well as their Medical Director or Emergency Manager can be contacted at any time during a declared emergency.

6.     Each member acknowledges that they have read the membership SOPs and By-Laws of the RAC.  https://shorturl.at/DpqGE   and https://shorturl.at/gW3ba

7.     Each EMS member must complete and submit a Protocol Affidavit, Adult Pre-Hospital Triage Form, a Regional Stroke Plan, and Trauma Systems Plan signature pages completed by the Medical Director for the service prior to the August 31, 2026, deadline.

8.     Each Hospital must complete and submit the Medical Director Signature page from the Trauma System plan indicating they have read and understand the plan prior to the August 31, 2026, deadline.

9.     Each member must pay membership dues. Checks must be made payable to: East Texas Gulf Coast Regional Trauma Advisory Council and must be received on or before November 13, 2026, to maintain eligibility requirements.

10.  Each member understands that failure to complete all aspects of the membership process to include annual submission of all documentation described above, attendance requirements as described above will place their agency/facility in jeopardy of receiving funding, equipment, services, and or any other benefits of membership.  

I have read the RAC Responsibility Review Form and understand the requirements for maintaining RAC membership. I understand all paper documentation is due to the RAC office on or before August 31, 2026. All packets or incomplete packets received after August 31, 2026, will result in loss of credit for participation for the September 2026 General Assembly and Committee Meetings.
 
Membership dues must be received by the RAC office on or before November 13, 2026. Membership dues received by the RAC office after the deadline will result in loss of participation for the December 2026 General Assembly and Committee Meetings.