Hybrid (Onsite Federal Way, WA & Seattle, WA & Remote)
Employment Period: Seasonal (July 15 – October 31)
Hours: 10–15 hours per week
Hourly Rate: $25/hour
About Us
Where is Neva LLC is a multi-business ecosystem bridging the gap between liberatory strategy and holistic wellness, empowering individuals, entrepreneurs, and organizations to cultivate sustainable, healing-centered practices while fostering transformative growth, community resilience, and intentional well-being.
Position Overview
We are seeking a highly organized Seasonal Part-Time Executive Assistant to provide administrative and programming support from mid-July through October. This hybrid role is ideal for someone who excels at email management, inventory coordination, content support, and calendar organization. You will be a part of daily operations, ensuring smooth communication and efficient workflow.
Key Responsibilities
As our Seasonal Executive Assistant, you will serve as the central point of contact for email and calendar management. You will monitor, sort, and prioritize incoming emails, draft and send routine correspondence, and flag urgent matters that require immediate attention. On the scheduling side, you will coordinate internal and external meetings, manage the executive's calendar to avoid conflicts, and send reminders with any necessary preparation materials.
Beyond traditional administrative support, you will assist directly with seasonal programming. This includes helping coordinate events or workshops, communicating with vendors and team members as needed, and tracking program timelines and deliverables. You will also take ownership of programming inventory by maintaining accurate records of supplies and digital assets, assisting with ordering and restocking, and conducting periodic inventory audits.
In the realm of content, you will help organize and schedule posts for newsletters, social media, or internal communications. This involves gathering basic assets like images, copy, and links for content calendars while ensuring brand consistency in minor content edits. Finally, you will manage paperwork and filing by keeping digital and physical systems organized, completing data entry, scanning documents, maintaining confidential records, and assisting with basic contract or invoice tracking.
Qualifications & Skills
Required:
1–2 years of experience as an administrative or executive assistant (or similar role).
Proficiency with Google Workspace (Gmail, Calendar, Drive, Docs).
Excellent written and verbal communication skills.
Strong attention to detail and ability to prioritize tasks independently.
Reliable internet connection and ability to work hybrid
Reliable access to a secure laptop
Preferred:
Experience with inventory management or content scheduling tools like Asana.
Familiarity with programming or event coordination.
Ability to maintain confidentiality and exercise discretion.
Work Schedule & Logistics
Hours: 12–15 hours per week (onsite Tuesday and Thursday, occasional program day)
Hybrid Model: Federal Way on-site days for inventory checks, filing, or programming support.
Start Date: July 15
End Date: October 31 (no extension guaranteed, but possibility based on business needs)
Compensation
$25/hour, paid bi-weekly.
No benefits included (seasonal/part-time position).