Accommodation Registration Form
PLEASE READ THE FOLLOWING CAREFULLY: Please carefully review all accommodation details for Carleton University’s Frontenac Residence before completing this form: https://blackscientists.ca/bestemm26-accom-page/
Use this form to register for your stay at Frontenac Residence during the BE-STEMM 2026 Conference.
Please note that all accommodation payments must be processed through CBSN. Do not make any payments directly to Carleton University. At the end of this form, your total amount owing will be displayed so that you can prepare your e-transfer to CBSN. This amount includes 13% HST, as required for accommodation bookings in Ontario, regardless of your province or country of residence.
Your accommodation booking will be confirmed once payment has been received via Interac E-transfer to connect@blackscientists.ca.
Please note that there are limited rooms available for those in the 'General registrant' category. Accommodation will be allocated on a first-come, first-served basis, so we encourage you to book early. If you are a travel awardee or CBSN staff or volunteer and you require a full suite for special circumstances, please contact tosinboyede48@gmail.com. Special circumstances include family support and general accessibility needs. Requests for full-suite accommodations will only be accommodated on a case-by-case basis, subject to availability.
Full Name
*
First Name
Last Name
Email Address
*
example@example.com
Gender
*
Woman
Man
Non-binary
Prefer not to say
Other
Please indicate which of the following applies to you
*
CBSN Staff
McGill Student Travel Award Recipient
University of Winnipeg Student Travel Award Recipient
CBSN General Trainee Travel Award Recipient
Bioinformatics Trainee Award Recipient
SCWIST Youth BE-STEMM Ambassador Award Recipient
General Registrant
Back
Next
To help us accommodate as many attendees as possible and ensure a fair room allocation process, we encourage participants to select a single private room within a shared suite whenever possible.
Each attendee will have their own private bedroom and will only share common areas, like the bathroom and kitchenette, with one other attendee of the same gender.
Accommodation preference
*
Please Select
Single Room - $70/night
Accommodation preference - General Registrants
*
Please Select
Full Suite - $140/night
Single Room - $70/night
Number of Nights
*
Arrival Date
*
July 29
July 30
July 31
Aug 1
Departure Date
*
July 30
July 31
Aug 1
Aug 2
Congratulations on your Travel Award! As per the conditions of your award, you will not be required to provide payment for your accommodation.
As a CBSN staff or volunteer, you will not be required to provide payment for your accommodation. Thank you for your help in making the BE-STEMM 2026 Conference a success!
Total Amount for Accommodation (CAD)
Total Amount Owed (CAD, includes 13% Ontario HST)
Total Amount for Accommodation (CAD) - General registrants
Total Amount Owed (CAD, includes 13% Ontario HST) - General registrants
If you are booking a single room, please note that you will be assigned a private bedroom within a shared suite. You will share the suite with one other attendee, but each occupant will have their own private bedroom. Shared spaces within the suite include the kitchenette and bathroom. Please note that suite-mates will be matched based on gender, and only attendees of the same gender will be assigned to a suite together. Please confirm below that you have read, understood, and agree to these accommodation arrangements.
*
I have read, understood, and agree to these terms.
Do you have a preferred suite-mate? If you do not have a preference, CBSN will automatically match you with another conference attendee.
*
Yes
No
Please indicate if your preferred suite-mate is an adult family member or another conference attendee. Please then provide their full name and email address below. Please note that only attendees of the same gender can be assigned to a suite together, unless they are a family member. Suite-mate requests will be accommodated whenever possible but cannot be guaranteed.
*
Please Select
Family member
Conference attendee
Full Name of preferred suite-mate
*
First Name
Last Name
Email address of preferred suite-mate
*
You are responsible for the care of your assigned room and its contents during your stay. Any damages to the room or its contents will be your responsibility. Please indicate your agreement below:
*
I acknowledge and agree to take full responsibility for any damages to my room during my stay.
Register
Should be Empty: