FY27 Love Your City Project Application

Project Name

Project Date(s)

Project Location

Applicant/Organization

Tax ID

Designation

Describe your organization (date established, governance structure, membership, mission, etc.).

Physical Address

Street Address

Street Address Line 2

CityState / ProvincePostal / Zip CodeCountry

Mailing Address

Street Address

Street Address Line 2

CityState / ProvincePostal / Zip CodeCountry

Website

Primary Contact Name

First NameMiddle NameLast Name

Title / Position

Primary Contact Telephone Number

Please enter a valid phone number.Format: (000) 000-0000.

Primary Contact Email Address

example@example.com

Additional Contact Name

First NameLast Name

Title / Position

Additional Contact Telephone Number

Please enter a valid phone number.Format: (000) 000-0000.

Additional Contact Email Address

example@example.com

Is this a new project?

If no, describe the existing project and clearly identify what enhancements, improvements, and/or new elements or features will be added to significantly augment the project.

If yes, describe the proposed project, its purpose, how it activates or improves a specific place in Hampton, how it connects to Hampton’s identity, public spaces, culture, history, or visitor experience, how it will appeal to both residents and visitors, and how it will improve family resiliency and quality of life.

Upload any supporting documents, including sketches, photos of examples, specs, or other descriptive aids that may help illustrate your vision.

Describe the portions of the project that will be free and open to the public and the portions that will require admission.

Estimated number of people you expect to attract with your Project:

Please briefly explain how this estimate was developed:

Please describe why the proposed location was selected, whether the site is appropriate for the proposed project, and the status of site or property coordination where the location is not owned or managed by the applicant.

Please attach a proposed project timeline and task list that includes major milestones and necessary permits.

Please attach a proposed list of vendors, partners, and sponsors.

As applicable, please attach a site plan to outline the proposed uses of space at the project venue, any road closures, points of ingress and egress, and the location of equipment such as light towers, portable restrooms, generators, tents, etc.

Does your application include a non-event project?

Have you reviewed the City’s Zoning Ordinance, to determine whether the non-event project would be allowed within the zoning district of the property where the non-event project would be located, and other design, review, and approval requirements, as applicable?

If the proposed project site is not owned or managed by the applicant, describe any coordination completed or anticipated with the property owner or managing entity.

Provide a description of the target market and audience of the proposed project, as well as strategies for marketing to those audiences. Please include key promotional channels, any planned partners or sponsors supporting outreach, and how the project will be promoted to both Hampton residents and out-of-town visitors.

Note: The City of Hampton should be recognized as a project funder on all promotional materials, advertisements, and press releases. The City logo should be utilized on all print materials. If banners are displayed at the project, the opportunity to display a Hampton Virginia banner should be extended to the Hampton Marketing & Outreach department. If a second City department has also supported the project, the department’s name and logo should also be included. The City of Hampton shall receive a table and two chairs at the project’s ribbon cutting, as applicable, at no charge in order to provide local and visitor information to attendees.

A total of up to $60,000 will be awarded to application(s) meeting established criteria, and the City may select one or more recipients for different amounts of award funding under this program. Applicants must submit a completed Budget Template that identifies the cost and the exact amount of funding requested. The completed Budget Template should give a total picture of the project and the resources available for it. All related costs must be covered in the Budget Template. Where costs are not yet known, applicants should estimate them to the best of their ability based on market rates for goods and services. Identify the source of funding for each line item. The value and type of any in-kind contributions should be thoroughly explained. Budget figures should clearly relate to what is proposed in the project description. A Budget Template is provided at the end of this Application. Applications with incomplete budgets, unsupported match, or internal inconsistencies may receive reduced scores or may be removed from consideration.

Match Requirements

Organizations must demonstrate matching resources of at least 50% of the value of the total awarded funds, of which up to 25% (of that 50%) may include volunteer/labor hours. For example, if the City provides funding of $5,000, the applicant must demonstrate either cash or matching resources as described below of at least $2,500, with no more than $1,250 of those resources being from volunteer/labor hours.

The match provided must have a direct relationship with the project being undertaken, and may be demonstrated in payments to direct service providers such as for equipment rental or reductions in costs; or, sponsorship payments received and donations; or, documented volunteer/labor hours as follows:

Donated or volunteer labor is valued at the rate published by the Independent Sector (https://independentsector.org/resource/value-of-volunteer-time/) for Virginia in the last published calendar year. Donated or volunteer labor can account for no more than 25% of the 50% match requirement.
Donated or discounted professional services will be valued at the full cost of the service provided. Professional services are those which an individual or group provides as part of paid employment that are offered at a reduced rate. These services must have a direct contribution to the project in order to be counted as match.
Reductions in cost may include discounts or donations you receive for the market price of materials and services. Price quotes for these must be obtained from at least two (2) other vendors to substantiate the value of the match.

Applications most likely to receive approval are those which plan to utilize City funds along with other resources from their community. Therefore, you may wish to recruit volunteer labor or contact local businesses, financial institutions, and other agencies about other possible resources in support of the Project.

Describe how this project will become sustainable in the future without City of Hampton funds.

Are you or your organization currently receiving any other funding or support through the City of Hampton for your organization and/or this project?

If yes, please describe any current City funding and/or support

Describe how the proposed project will attract out-of-town guests, support local economic activity, and generate overnight hotel stays, where applicable.

How will you evaluate the success of your project?

Reference 1 - Name

Reference 1 - Organization & Title

Reference 1 - Telephone

Please enter a valid phone number.Format: (000) 000-0000.

Reference 1 - Email

example@example.com

Reference 2 - Name

Reference 2 - Organization & Title

Reference 2 - Telephone

Please enter a valid phone number.Format: (000) 000-0000.

Reference 2 - Email

example@example.com

Please upload relevant experience materials, such as prior project websites, timelines, task lists, budgets, flyers, photographs, or other examples

NO CITY INDEMNIFICATION. The City of Hampton cannot legally agree to any clause indemnifying the Applicant from any damages arising out of the contract or hold the Applicant harmless. The submission of a application constitutes an agreement by the Applicant not to request such language in a resulting contract. In compliance with this solicitation and to all the conditions imposed herein, the undersigned agrees to perform any contract awarded as a result of this solicitation. The following section shall be signed by an agent authorized to bind the company. Failure to execute this portion may result in application rejection.

INITIAL

ANTI-COLLUSION CLAUSE: IN THE PREPARATION AND SUBMISSION OF THIS APPLICATION, SAID APPLICANTDID NOT EITHER DIRECTLY OR INDIRECTLY ENTER INTO ANY COMBINATION OR ARRANGEMENT WITH ANY PERSON, FIRM OR CORPORATION, OR ENTER INTO ANY CONTRACT, PARTICIPATE IN ANY COLLUSION, OR OTHERWISE TAKE ANY ACTION IN VIOLATION OF THE SHERMAN ACT (15 U.S.C. SECTION 1), SECTIONS 59.1-9.1. THROUGH 59.1-9.17 OR SECTIONS 58.1-68.6 THROUGH 59.1-68.8 OF THE CODE OF VIRGINIA. THE UNDERSIGNED APPLICANTHEREBY CERTIFIES THAT THE CONTRACT, OR ANY CLAIMS RESULTING THEREFROM, IS NOT THE RESULT OF, OR AFFECTED BY, ANY ACT OF COLLUSION WITH, OR ANY ACT OF, ANOTHER PERSON OR PERSONS, FIRM OR CORPORATION ENGAGED IN THE SAME LINE OF BUSINESS OR COMMERCE; AND, THAT NO PERSON ACTING FOR, OR EMPLOYED BY, CITY HAS AN INTEREST IN, OR IS CONCERNED WITH, THIS APPLICATION; AND, THAT NO PERSON OR PERSON, FIRM OR CORPORATION OTHER THAN THE UNDERSIGNED, HAVE, OR ARE INTERESTED IN, THIS APPLICATION.

INITIAL

DEBARMENT STATUS: By submitting this application, Applicant certifies that it is not currently debarred by the Commonwealth of Virginia from submitting bids or applications on contracts for the type of goods and/or services covered by this solicitation, nor is it an agent of any person or entity that is currently so debarred.

INITIAL

MANDATORY USE OF CITY FORM AND TERMS AND CONDITIONS FOR RFPs: By submitting an application, Applicant agrees that if awarded a Contract under this RFP, that Offeror, and any subcontractors Applicant uses for goods or services, will be required to utilize the City’s Contract. If Applicant submits its own agreement for use, the City reserves the right to change any terms of the Offeror’s agreement required for the City to meet its obligations under Virginia, local, and Federal law or regulations.

INITIAL

By signing this application, the applicant certifies, acknowledges, understands, and agrees to be bound by the conditions set forth above and as described within the Love Your City Awards Program Guidelines.

Authorized Signature

Date

Printed Name

Title

Proposed Budget

Budget Totals - LYCE Funds

Budget Totals - Other Sources

Budget Totals - Combined LYCE Funds + Other Sources

FY27 Love Your City Project Application

Organization/Project Information

Project Details

Location Readiness

Compliance with applicable laws, ordinances, or regulations

Marketing

Budget

Visitor & Economic Impact

Evaluation Plan

Qualifications & References

Applicant Representations, Acknowledgements, and Signature

Project Budget Table