Travel Team Coach Expense Reimbursement Form
2026-2027
Please submit this reimbursement form within 7 days of your return. Glacier Ice Rink admin will process your request within 7 business days, and funds will be issued directly to your bank account via direct deposit.
Coach Name
*
First Name
Last Name
Phone Number
Please enter a valid phone number.
Format: (000) 000-0000.
Email
example@example.com
Team Division/Age Group:
Please Select
10UA
10UB
12UA
12UB
12U/14U Girls
14UB
14UA
19U Girls
JV
Varsity
Tournament / Travel Event Name:
Departure Date
-
Month
-
Day
Year
Date
Return Date
-
Month
-
Day
Year
Date
Per Diem (Meals)
Meals are reimbursed at a flat rate of $40 per day. No meal receipts are required.
Number of Travel Days:
Total Per Diem Claimed ($)
Mileage Reimbursement
Mileage is reimbursed at half of the current federal IRS business rate. The 2026 rate is .3625 per mile. Reimbursement is limited to one non-parent coach per team; carpooling is required.
Traveling From: (City, State)
Traveling To: (City, State)
Total Round-Trip Mileage:
Total Mileage Reimbursement Claimed ($)
Accidental Hotel Charges & Receipts
MAYHA travel policy dictates that all hotel rooms are booked directly on the rink card. However, if a lodging fee was accidentally applied to your personal card, please submit the details below for review.
Explanation of Accidental Charge
Amount of Accidental Charge ($)
File Upload - Attach Hotel/Lodging Receipt:
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By signing below, I certify that the details and totals provided above are true, accurate, and comply with organization expense guidelines.
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