90th Annual
National Education Conference

August 16th - 19th, 2026
Delta Hotel St. John's, NL

Call for Volunteers
Submission Form

We are pleased to invite submissions for volunteers to the 2026 CIPHI National Annual Education Conference (AEC), taking place on August 16-19, 2026, in St. John’s, Newfoundland & Labrador.

The CIPHI AEC is the largest event CIPHI holds for members and requires a significant contribution of volunteers to make the event a success. There are a variety of opportunities to contribute as outlined below. We are seeking dedicated volunteers who are passionate about environmental health and want to contribute to a worthy cause. As a volunteer, you will have the opportunity to help with a variety of tasks contributing to the success of the AEC! 

Details on the conference are available on the CIPHI 2026 AEC website at: 
https://ciphi.ca/conference/2026-annual-education-conference/

 

Time commitment: AEC Planning Committee Meetings (Conference Co-chairs and Committee Chairs) are held biweekly, and as needed. Committee meetings are held at least biweekly or more frequently as the event approaches. Meetings will be held via Google Meet with other communications will be via telephone or email. It is anticipated that each month members of the committee will spend at least approximately five to ten hours on committee work, plus on-site support during the event. Flexibility in meeting times, committee work, and tasks will be required. Volunteer time does count towards your professional development hours!

Positions and Responsibilities: The Committees and their main responsibilities are detailed below. Please consider these great volunteer opportunities. 

Submission Deadline - June 15, 2026 
For general information, please email aecinfo@ciphi.ca

CIPHI National AEC Committee Volunteer Position Descriptions

All committee members work to manage and support the work of the committee portfolios by:

• Completing work as assigned by the AEC Co-Chairs
• Providing regular work updates and reporting issues
• Participating in committee meetings
  
  

Sponsorship Exhibitor Committee
Timeline: Immediate to August 19th

The committee works to manage and support the entire Sponsor Exhibitor process by:

• implementing the ongoing plan for exhibitors & sponsors communication to secure support for the event
• providing exhibitors & sponsors with information and fielding questions on exhibitor and sponsorship opportunities
• verifying exhibitor needs (booth size, electrical, internet, etc.) and coordinating delivery on-site
• assisting with on site management and support of exhibitors for the event including during exhibitor set up and tear down times
• assisting with exhibitor welcome packages development that includes the exhibitor area map
• Addressing, in conjunction with Committee Chair(s) and AEC Co-Chairs, any issues related to the sponsor exhibitor process
• Manage sponsor exhibitor feedback evaluations
  
  

 AV/IT/Event App Management Committee
Timeline: June 14th to August 19th

The committee works to manage and support the onsite venue, audio visual, information technology process, as well as the event app by:

• working in conjunction with AEC Co-Chairs to ensure AV and IT coordination and management are in place
• liaising with the AEC Co-Chairs and the on site tech for AV/IT/App set up, tech trials and management through the event duration
• coordinating the Event App including start up data management, live-stream, recordings, and session chats
• answering questions and addressing issues as related to the AV/IT process
• In conjunction with the AEC Program Committee, coordinating all presentations for upload as applicable including rotating sponsor/exhibitor presentations for breaks and speaker presentations  

 

Registration Committee
Timeline: July 15th to August 19th

Under the direction of the AEC Co-Chairs, the committee works to manage and support the onsite registration process with tasks including:

• registration of delegates, exhibitors, sponsors and speakers
• coordination and preparation of delegate packages, including name tags and event passes
• management of registration table schedule, process and supplies during the event
• answering questions and addressing issues onsite as related to the registration process with support of the AEC Co-Chairs
  
  

Event Photographer
Timeline: August 10th to August 19th

Under the direction of the AEC Co-Chairs, the event photographer(s) strive to capture the event in photos by:

• documenting high-profile conference highlights, including keynote presentations and awards ceremonies 
• photographing overall event activities, with dedicated coverage of speakers, sponsors and exhibitors
• capturing the definitive moments of the delegate experience throughout the event including at social events

 

Volunteer Information:

Please complete the information below to submit your interest.